Official UK procurement notice
Contract for Provision of Funeral Services
Authority: City & County of Swansea (Local council)
What is being bought
Published requirement descriptionUnder the Public Health (Control Of Disease) Act 1984 the Council has a statutory duty to dispose of human remains when there is no family, or the family are unwilling or unable to make arrangements. The contracted funeral service provides an economic means of fulfilling the Council’s responsibility.
The Council expects a contract funeral to be handled as professionally as a private funeral, and to that end items included in Annex 2: Price Schedule form part of this specification.
Certain fees are fixed and will be the same for all submitting a tender. These include cremation fees and doctor’s fees. There is no need to submit tendered prices for these items.
The Council expects the successful funeral director to meet with the requirements of relevant legislation, in particular the Environmental Protection Act 1990 and such instructions as may be issued by the Institute Of Cemetery & Crematorium Management, Federation Of Burial & Cremation Authorities, Professional Trade Associations and the ICCM Charter For The Bereaved.
- Recurrence: Contract Period: 1st April 2023 to 31st March 2024 (With The Option Of Extending Up To a Further 24 months)
CPV: Funeral and related services · Funeral services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Lowest Price: 60
- price: 60
Published award criteria (2)
- Lowest Price: 60
- Price: 60
- Price carries 120 of 120 points: a 10% discount moves about 12 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Contract Period: 1st April 2023 to 31st March 2024
(With The Option Of Extending Up To a Further 24 months)
- First published
- 20 Jan 2023, 16:27 GMT
- Last source update
- 4 May 2023, 16:27 BST
- Award evaluation window
- 23 Feb 2023 – …
- Authority reference
CCS/22/268- FTS notice number
2023/S 000-012847- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039976Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Council expects the successful funeral director to meet with the requirements of relevant legislation, in particular the Environmental Protection Act 1990 and such instructions as may be issued by the Institute Of Cemetery & Crematorium Management, Federation Of Burial & Cremation Authorities, Professional Trade Associations and the ICCM Charter For The Bereaved.
Unless there is written evidence that the deceased was against cremation, funeral arrangement will be for cremation at Morriston Crematorium. Unless family members wish to scatter the ashes, scattering will be carried out in the garden of remembrance at Morriston.
Publisher note: Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850 Thanks (WA Ref:131324)
How it was run
Official noticeTender documents are also served through a separate tool: http://etenderwales.bravosolution.co.uk ↗
- Submission deadline
- 23 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 23 Feb 2023, 12:00 GMT
Timeline
23 Feb 2023 → 4 May 2023 · 4 dates- Submission deadline23 Feb 2023, 12:00 GMT
- Bids opened23 Feb 2023, 12:00 GMT
- Bids must remain valid until24 Apr 2023, 23:59 BST
- Notice published4 May 2023, 16:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 May 2023, 16:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sims and Jones Funeral DirectorsSME | £0 † | — | Awarded |
Contracts
Contract 012847-2023-CCS/22/268-1 · Sims and Jones Funeral DirectorsSME
- Signed
- 17 Apr 2023
- Value
- £0
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- Legal, Democratic and Business Intelligence, Swansea Council,Mediation body
- Procurement Department,Review contact point
Bidders & participating suppliers
1 commercial party on the notice- Sims and Jones Funeral DirectorsAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria