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Find a TenderAwarded without competitionContract details notice
Published 28 Sept 2026, 16:40 BST

Official UK procurement notice

Contract for Machine Bulb Planting

Official notice

Authority: City & County of Swansea (Local council)

ServicesBelow threshold - without competitionBelow thresholdSME suitableVCSE suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL18)
Contract value (direct award)£41,784£50,141 inc. VAT
Awarded 21 Oct 2026no call for competition
Awarded to Lubbe & Sons (Bulbs) Ltd
Contract term 1 moends 1 Dec 2026 · starts 16 Nov 2026

What is being bought

Published requirement description

Swansea Council intends for the machine planting of various bulb mixes at locations across Swansea. The mixes must provide long flowering periods, strong visual displays and benefits for bees, butterflies and other pollinators. The butterfly and bee mixes should flower from February to July, with planting densities of approximately 120 bulbs per m² and 450 bulbs per m² respectively. The native mix should flower from February to May and be planted at approximately 300 bulbs per m². The total planting areas are 694 m² for the butterfly mix, 405 m² for the bee mix and 15 m² for the native mix.

Planting will take place on grass verges and other grassed areas throughout Swansea.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Horticultural services · Planting and maintenance services of green areas

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded 1 moSMEVCSE
Contract period: 16 Nov 2026 – 1 Dec 2026 (1 mo)
Delivery: WalesEligibility: SME eligibleVCSE eligible
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services77300000 Horticultural services77310000 Planting and maintenance services of green areas

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Sept 2026, 16:40 BST
Last source update
22 Oct 2026, 12:28 BST
Authority reference
CPR8/26/161
FTS notice number
2026/S 000-099944
Latest notice
Contract details notice (UK7)
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesHorticultural servicesPlanting and maintenance services of green areas
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-077bd7 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

28 Sept 2026 → 16 Nov 2026 · 5 dates
  1. Planning notice published27 days ago
    28 Sept 2026, 16:40 BST
  2. Market engagement8 days ago
    16 Oct 2026, 23:59 BST

    This Preliminary Market Engagement (PME) seeks those organisations that may be interested in providing this service . The exercise will be used to understand the markets capacity and technical ability.

    Swansea Council has created an Market Engagement Questionnaire (MEQ) which will be used to understand the markets capacity and technical ability.

    The Market Engagement Questionnaire (MEQ) can be accessed by emailing [email protected].

    Please submit your completed MEQ by no later than 12:00 noon on the 16th October 2026 by email to [email protected].

    Participation in this engagement exercise is not a mandatory requirement for participating in any potential future procurement; however, responses received will assist to inform Swansea Council as to the level of interest from the market and will be used to evidence a decision as to how to undertake a competitive procurement.

    This notice is not a call for competition.

    Swansea Council reserves the right to withdraw from undertaking a tender process at any point.

  3. Latest notice published3 days ago
    22 Oct 2026, 12:28 BST
  4. Today
    25 Oct 2026
  5. Next notice expectedin 4 days
    28 Oct 2026, 23:59 GMT
  6. Contract startsin 22 days
    16 Nov 2026

Notice history

4 events · 2 releases on Find a Tender · since 28 Sept 2026
  1. Preliminary market engagement notice published
    28 Sept 2026, 16:40 BST
    UK2
  2. Contract details notice published
    22 Oct 2026, 12:28 BST
    UK7
  3. Status changed to complete
    22 Oct 2026, 12:28 BST
  4. Procurement method changed
    22 Oct 2026, 12:28 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £41,7841 contract exc. VAT
Contracts signed 1latest 21 Oct 2026
Awarded toValueDateStatus
Lubbe & Sons (Bulbs) Ltd£41,784 †—Awarded

Contracts

  • Contract for Machine Bulb Planting various species · Lubbe & Sons (Bulbs) Ltd

    Signed
    21 Oct 2026
    Value
    £41,784
    Period
    23 Nov 2026 – 18 Dec 2026
    Status
    active

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • LUBBE & SONS (BULBS) LIMITEDAwarded supplierGB-PPON: PZBD-2121-RGYD Duncan & Toplis Limited Enterprise Way, Spalding,, East Midlands, PE11 3YRContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure