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Published 25 Apr 2022, 12:15 BST

Official UK procurement notice

Contract for Legal Services Case Management, Time Recording and Court Bundling system

Official notice

Authority: Durham County Council (Local council)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: North East (UKC1)
Awarded value£315,963published contract · exc. VAT
Submissions closed 25 May 2022awarded 27 Jul 2022
Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

This contract is for the provision of a Case Management, Time Recording and Court Bundling system to be used within Durham County Council's Legal Services. The system will be hosted by the Supplier. The system must be a Commercial Off the Shelf (COTS) system requiring little to no development to meet the Council's stated requirements outlined within the Tender documents by the stipulated Go Live date

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: North East
Extensions: The Contract is for an initial period of 60 months with further optional extensions of 1 * 36 months and 1 * 24 months.Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 35%
Published sub-criteria (7)
  • Technical Question - Project Management and Implementation: 10%
  • Technical Question - Ongoing Training, Support, System Management and Product Development: 5%
  • Desirable System Requirements: 10%
  • System Demonstration - Full System Demo: 15%
  • System Demonstration - Court Bundling: 10%
  • System Demonstration - Management Information, Reporting & System Administration: 5%
  • price: 35%
Published award criteria (7)
  • Technical Question - Project Management and Implementation: 10%
  • Technical Question - Ongoing Training, Support, System Management and Product Development: 5%
  • Desirable System Requirements: 10%
  • System Demonstration - Full System Demo: 15%
  • System Demonstration - Court Bundling: 10%
  • System Demonstration - Management Information, Reporting & System Administration: 5%
  • Price: 35%
What this means for your bid
  • Price carries 35 of 90 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
25 Apr 2022, 12:15 BST
Last source update
9 Aug 2022, 08:36 BST
Award evaluation window
27 May 2022 – …
Authority reference
DN609137
FTS notice number
2022/S 000-021807
Classification (CPV)
Software package and information systems
Delivery area
North East (UKC1)
Official registry OCID
ocds-h6vhtk-032ff6 Find a Tender

How it was run

Official notice
Run through: Proactis / ProContract · Who buys & how to bid on ProContract
Language: EN
Submission deadline
25 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 May 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.nepo.org ↗

Timeline

25 May 2022 → 9 Aug 2022 · 3 dates
  1. Submission deadline
    25 May 2022, 12:00 BST
  2. Bids opened
    27 May 2022, 12:00 BST
  3. Notice published
    9 Aug 2022, 08:36 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    9 Aug 2022, 08:36 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £315,9631 contract exc. VAT
Bids received 4
Contracts signed 1latest 27 Jul 2022
Awarded toValueDateStatus
CIVICA UK LIMITED£315,963 †—Awarded

Contracts

  • Contract 021807-2022-1 · CIVICA UK LIMITED

    Signed
    27 Jul 2022
    Value
    £315,963
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

Durham County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, DURHAM, North East, DH15UQContact email Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria