Official UK procurement notice
Contract for Legacy Hardware Maintenance Contract
Authority: City & County of Swansea (Local council)
What is being bought
Published requirement descriptionWe are seeking a supplier to provide break fix resolution to legacy hardware used by the City and County of Swansea as detailed in the specification. This will be a three year contract but there will be a reduction over the three years in the hardware requiring cover. A list of the current hardware requirement is provided, please note that the primary data centre in the Civic Centre is due to be closed March 2027. Most of the hardware at this site will be decommissioned but some (TBC) may be repurposed in alternative sites. Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract. All bids will then be evaluated against that final hardware item list on a like for like basis.
CPV: IT services: consulting, software development, Internet and support · Office and computing machinery, equipment and supplies except furniture and software packages · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£50,000
- Condition of participation
Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality: 20%, broken down as— Flexibility in repayment options as council removes items from support 10% Ability to cover all items in schedule 10%
- Price: Price: 80%, broken down as— Total 80%
- Condition of participation
Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract.
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Feb 2026, 16:36 GMT
- Last source update
- 13 May 2026, 16:36 BST
- Authority reference
CCS/25/331- FTS notice number
2026/S 000-016230- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065a7bFind a Tender
How it was run
Official notice- Submission deadline
- 23 Mar 2026, 12:00 GMT
- Clarification deadline
- 16 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Project ref No. 62257 ITT Ref No. 115848 Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850Thanks
Timeline
23 Feb 2026 → 13 May 2026 · 5 dates- Tender notice published245 days ago23 Feb 2026, 16:36 GMT
- Clarification questions by224 days ago16 Mar 2026, 12:00 GMT
- Submission deadline217 days ago23 Mar 2026, 12:00 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
- Latest notice published166 days ago13 May 2026, 16:36 BST
Notice history
3 events · 2 releases on Find a Tender · since 23 Feb 2026- Tender notice published23 Feb 2026, 16:36 GMTUK4
- Contract details notice published13 May 2026, 16:36 BSTUK7
- Status changed to complete13 May 2026, 16:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| One Source IT Ltd | £30,000 † | — | Awarded |
Contracts
Contract for Legacy Hardware Maintenance Contract · One Source IT Ltd
- Signed
- 27 Apr 2026
- Value
- £30,000
- Period
- 1 May 2026 – 30 Apr 2029
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- One Source IT LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender