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Official procurement procedure

Contract for Legacy Hardware Maintenance Contract

No classification published
Location not published
Official notice
Published value
£50,000
Submission deadline 23 Mar 2026, 12:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: City & County of Swansea: "Contract for Legacy Hardware Maintenance Contract". Published status: complete. Published value: £50,000. 1 published lot. Recorded submission deadline: 23 Mar 2026, 12:00 GMT. See the official notice for participation instructions.
Contracting AuthorityCity & County of SwanseaScope & CategoriesNot publishedSubmission Window
Closed
23 Mar 2026, 12:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£50,000
Bidder Intelligence · Authority Profile: City & County of Swansea
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for City & County of Swansea. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
11.7Bids / Report
0% of reports have one bid
Supplier ConcentrationHigh Concentration
STUDTS EVENTS LIMITEDTop vendor: 100% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 168 active published awards; 22 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
STUDTS EVENTS LIMITED1 win£325,000
Procedure terms
Contracting AuthorityCity & County of Swansea
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published13 May 2026, 16:36 BST
Last source update13 May 2026, 16:36 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-065a7b
What is being bought
We are seeking a supplier to provide break fix resolution to legacy hardware used by the City and County of Swansea as detailed in the specification. This will be a three year contract but there will be a reduction over the three years in the hardware requiring cover. A list of the current hardware requirement is provided, please note that the primary data centre in the Civic Centre is due to be closed March 2027. Most of the hardware at this site will be decommissioned but some (TBC) may be repurposed in alternative sites. Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract. All bids will then be evaluated against that final hardware item list on a like for like basis.
What changed
From the official release history
  1. tender value changed
    13 May 2026, 16:36 BST
  2. Status changed to complete
    13 May 2026, 16:36 BST
  3. Official notice release published
    13 May 2026, 16:36 BST
  4. Submission deadline changed to published date
    13 May 2026, 16:36 BST
  5. Published value updated to £50,000
    23 Feb 2026, 16:36 GMT
  6. Status changed to active
    23 Feb 2026, 16:36 GMT
  7. Official notice release published
    23 Feb 2026, 16:36 GMT
  8. Submission deadline changed to 23 Mar 2026, 12:00 GMT
    23 Feb 2026, 16:36 GMT
  9. Buyer information updated
    23 Feb 2026, 16:36 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    13 May 2026, 16:36 BST
  2. Submission deadline
    23 Mar 2026, 12:00 GMT
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 27 Apr 2026, 00:00 BST · £30,000
Commercial outcome and competition
Awards
One Source IT Ltd
Not published · Not published · active
Contracts
Contract for Legacy Hardware Maintenance Contract
£30,000 · signed 27 Apr 2026, 00:00 BST · active
Contract period: 1 May 2026, 00:00 BST — 30 Apr 2029, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

City & County of Swansea

Contracting authority GB-PPON-PYYD-8699-BJGD
View buyer profile

  • City & County of Swansea
    buyer

    GB-PPON: PYYD-8699-BJGD
    Civic Centre, Swansea, UKL18, SA1 3SN, GB
    lisa.evans5@swansea.gov.uk
    07966 230649

  • One Source IT Ltd
    supplier

    GB-PPON: PTHV-7454-TBPY
    Unit 1 Westleigh Business Park, Winchester Avenue, Blaby, UKF22, LE8 4EZ, GB
    procurement@onesourceit.co.uk
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published