Official UK procurement notice
Contract for Hire, installation and de-rig of wooden chalets for Swansea City Centre’s annual Christmas Market event
Authority: City & County of Swansea (Local council)
What is being bought
Published requirement descriptionSwansea City Centre hosts a popular Christmas Market and we are seeking companies who can assist with the delivery of this event, which takes place primarily on Oxford Street and Portland Street. The event is managed by City Centre Management, which is part of Swansea Council. Swansea Council is seeking a company which can provide, install and de-rig the chalet buildings for this Christmas Market event.
CPV: Accommodation and restaurant buildings · Camping sites and other non-hotel accommodation · Short-stay accommodation construction work
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£95,000
- Condition of participation
Please see RFQ documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Proposal: 5%
- Delivery and Project Management: 5%
- Customer Care: 5%
- Health and Safety: 10%
- Price: 75%
Published award criteria (5)
- Proposal
- Delivery and Project Management
- Customer Care
- Price
- Health and Safety
- Condition of participation
Please see RFQ documents
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Aug 2025, 10:51 BST
- Last source update
- 11 Dec 2025, 09:56 GMT
- Authority reference
CCS/25/084- FTS notice number
2025/S 000-050781- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058ca6Find a Tender
How it was run
Official notice- Submission deadline
- 3 Oct 2025, 12:00 BST
- Clarification deadline
- 26 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (etenderwales.bravosolution.co.uk ↗) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
- Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: etenderwales.bravosolution.co.uk ↗
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
- Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content. ITT_119568
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
- Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: [email protected]
— Phone: +44 8003684850
ITT_119568
Timeline
22 Aug 2025 → 11 Dec 2025 · 5 dates- Tender notice published22 Aug 2025, 10:51 BST
- Clarification questions by391 days ago26 Sept 2025, 12:00 BST
- Submission deadline384 days ago3 Oct 2025, 12:00 BST
- Contract starts380 days ago8 Oct 2025, 00:00 BST
- Latest notice published315 days ago11 Dec 2025, 09:56 GMT
Notice history
3 events · 2 releases on Find a Tender · since 22 Aug 2025- Tender notice published22 Aug 2025, 10:51 BSTUK4
- Contract details notice published11 Dec 2025, 09:56 GMTUK7
- Status changed to complete11 Dec 2025, 09:56 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bramwood Timber Products LtdSME | £161,105 † | — | Awarded |
Contracts
Contract for Hire, installation and de-rig of wooden chalets for Swansea City Centre’s annual Christmas Market event · Bramwood Timber Products LtdSME
- Signed
- 25 Nov 2025
- Value
- £161,105
- Period
- 25 Nov 2025 – 24 Nov 2028 · up to 24 Nov 2030 with extensions
- Status
- active
- Extensions
- up to 24 months
- Options
- See contract notice
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Bramwood Timber Products LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications itt_119568
- Technical specifications itt_119568
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender