Find a TenderAwardedContract details notice
Published 22 Aug 2025, 10:51 BST

Official UK procurement notice

Contract for Hire, installation and de-rig of wooden chalets for Swansea City Centre’s annual Christmas Market event

Official notice

Authority: City & County of Swansea (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£95,000≈ £32k / year · £113,999 inc. VAT
Submissions closed 3 Oct 2025awarded 25 Nov 2025
Awarded to Bramwood Timber Products Ltd
Contract term 3 yrsends 8 Oct 2028 · up to 8 Oct 2030 with extensions · starts 8 Oct 2025

What is being bought

Published requirement description

Swansea City Centre hosts a popular Christmas Market and we are seeking companies who can assist with the delivery of this event, which takes place primarily on Oxford Street and Portland Street. The event is managed by City Centre Management, which is part of Swansea Council. Swansea Council is seeking a company which can provide, install and de-rig the chalet buildings for this Christmas Market event.

CPV: Accommodation and restaurant buildings · Camping sites and other non-hotel accommodation · Short-stay accommodation construction work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£95,000
Contract period: 8 Oct 2025 – 8 Oct 2028 (3 yrs) · up to 8 Oct 2030 with extensionsValue: £95,000 exc. VAT · £113,999 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: with option to extend up to 24 months
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see RFQ documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 25%Price: 75%
Published sub-criteria (5)
  • Proposal: 5%
  • Delivery and Project Management: 5%
  • Customer Care: 5%
  • Health and Safety: 10%
  • Price: 75%
Published award criteria (5)
  • Proposal
  • Delivery and Project Management
  • Customer Care
  • Price
  • Health and Safety
Conditions of participation1
  • Condition of participation

    Please see RFQ documents

What this means for your bid
  • Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Aug 2025, 10:51 BST
Last source update
11 Dec 2025, 09:56 GMT
Authority reference
CCS/25/084
FTS notice number
2025/S 000-050781
Latest notice
Contract details notice (UK7)
Classification (CPV)
Accommodation and restaurant buildingsCamping sites and other non-hotel accommodationShort-stay accommodation construction work
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-058ca6 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowed
Submission deadline
3 Oct 2025, 12:00 BST
Clarification deadline
26 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (etenderwales.bravosolution.co.uk ↗) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

  1. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content. ITT_119568

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

ITT_119568

Timeline

22 Aug 2025 → 11 Dec 2025 · 5 dates
  1. Tender notice published
    22 Aug 2025, 10:51 BST
  2. Clarification questions by391 days ago
    26 Sept 2025, 12:00 BST
  3. Submission deadline384 days ago
    3 Oct 2025, 12:00 BST
  4. Contract starts380 days ago
    8 Oct 2025, 00:00 BST
  5. Latest notice published315 days ago
    11 Dec 2025, 09:56 GMT

Notice history

3 events · 2 releases on Find a Tender · since 22 Aug 2025
  1. Tender notice published
    22 Aug 2025, 10:51 BST
    UK4
  2. Contract details notice published
    11 Dec 2025, 09:56 GMT
    UK7
  3. Status changed to complete
    11 Dec 2025, 09:56 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £161,1051 contract exc. VAT
Contracts signed 1latest 25 Nov 2025
Awarded toValueDateStatus
Bramwood Timber Products LtdSME£161,105 †—Awarded

Contracts

  • Contract for Hire, installation and de-rig of wooden chalets for Swansea City Centre’s annual Christmas Market event · Bramwood Timber Products LtdSME

    Signed
    25 Nov 2025
    Value
    £161,105
    Period
    25 Nov 2025 – 24 Nov 2028 · up to 24 Nov 2030 with extensions
    Status
    active
    Extensions
    up to 24 months
    Options
    See contract notice

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Bramwood Timber Products LtdAwarded supplierGB-PPON: PMWQ-8282-DZMG Engine Cottage, Glynneath, Wales, SA11 5PXContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender