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Find a TenderAwardedContract details notice
Published 8 Jul 2026, 13:06 BST

Official UK procurement notice

Contract for Event Medical Cover

Official notice

Authority: City & County of Swansea (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Health & Social Care (85) Delivery: Wales (UKL18)
Published estimate£60,000≈ £20k / year · £72,000 inc. VAT
Submissions closed 7 Aug 2026awarded 24 Aug 2026
Awarded to St John Ambulance Cymru
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Swansea Council’s Special Events Team delivers large‑scale events across a range of venues, including outdoor parks and public spaces throughout the city.Attendance varies significantly, from around 200 people to as many as 250,000. To support these events, we require Medical First Aid Cover provided by a single, reliable supplier.We are seeking a company or organisation with strong customer service, high‑quality provision, excellent training standards, a good range of equipment, and a proven commitment to health and safety.

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£60,000
Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Up to 24 month extension
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: Quality: 40%, broken down as— Method Statement Q1 – Meeting the Specification 20% Method Statement Q2 – Health & Safety 10% Method Statement Q3 - Sustainability 10%
  • Price: Cost
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Jul 2026, 13:06 BST
Last source update
24 Aug 2026, 09:39 BST
Authority reference
CCS/25/411
FTS notice number
2026/S 000-064187
Latest notice
Contract details notice (UK7)
Classification (CPV)
Health and social work services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-06c650 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
7 Aug 2026, 12:00 BST
Clarification deadline
31 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com ↗

itt_125650

etenderwales.ukp.app.jaggaer.com/go/99992879019F419E5CE1 ↗

Timeline

8 Jul 2026 → 1 Sept 2026 · 5 dates
  1. Tender notice published107 days ago
    8 Jul 2026, 13:06 BST
  2. Clarification questions by84 days ago
    31 Jul 2026, 12:00 BST
  3. Submission deadline77 days ago
    7 Aug 2026, 12:00 BST
  4. Latest notice published60 days ago
    24 Aug 2026, 09:39 BST
  5. Contract starts52 days ago
    1 Sept 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 8 Jul 2026
  1. Tender notice published
    8 Jul 2026, 13:06 BST
    UK4
  2. Contract details notice published
    24 Aug 2026, 09:39 BST
    UK7
  3. Status changed to complete
    24 Aug 2026, 09:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £102,4871 contract exc. VAT
Contracts signed 1latest 24 Aug 2026
Awarded toValueDateStatus
St John Ambulance CymruSME£102,487 †—Awarded

Contracts

  • Event Medical cover · St John Ambulance CymruSME

    Signed
    24 Aug 2026
    Value
    £102,487
    Period
    24 Aug 2026 – 30 Apr 2029
    Status
    active

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender