Official UK procurement notice
Contract for Cleaning Services Contract - Public Conveniences on behalf of Teignmouth Town Council
Authority: Teignmouth Town Council (Local council)
Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK3)
Published estimate£530,000≈ £265k / year · £636,000 inc. VAT6.2% below published estimate
Submissions closed 8 Sept 2025awarded 28 Oct 2025
Awarded to aAFD Services
Contract term 2 yrsends 31 Oct 2027 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025
What is being bought
Published requirement descriptionAppointment of suitably qualified supplier for the provision of cleaning services to the Councils six public toilets.
Key objective of the Tender is to provide high quality cleaning services to the Council's public toilets with provide a positive image of the area, both for local service users as well as visitors and tourists.
- Not divided into lots: Potentially individual sites could be lotted but this has not been done due to commercial and contractual practicalities.
CPV: Accommodation, building and window cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£530,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Please refer to Invitation to Tender documentation.
- Technical & professional ability
Please refer to Invitation to Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality (including Social Value Considerations): 60%
- Price: 40%
Published award criteria (2)
- Quality (including Social Value Considerations): Delivery against the specification and objectives Contract Management - Quality Control / Customer Care Staffing requirements Mobilisation Plan Social Value Considerations
- Price
Conditions of participation2
- Economic & financial standing
Please refer to Invitation to Tender documentation.
- Technical & professional ability
Please refer to Invitation to Tender documentation.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jul 2025, 10:47 BST
- Last source update
- 29 Dec 2025, 07:52 GMT
- Award evaluation window
- Submission end – 19 Sept 2025
- Authority reference
01-(07/25)- FTS notice number
2025/S 000-043041- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056615Find a Tender- Contract terms summary
Please refer to Invitation to Tender documents
Review and risk notes
- Risks
Please refer to Invitation to Tender documents
How it was run
Official notice- Submission deadline
- 8 Sept 2025, 12:00 BST
- Clarification deadline
- 26 Aug 2025, 23:59 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Please submit tenders to: [email protected]
Timeline
25 Jul 2025 → 29 Dec 2025 · 8 dates- Tender notice published25 Jul 2025, 10:47 BST
- Clarification questions by26 Aug 2025, 23:59 BST
- Submission deadline8 Sept 2025, 12:00 BST
- Award decision expected by395 days ago19 Sept 2025, 23:59 BST
- Assessment summaries sent357 days ago28 Oct 2025
- Contract starts353 days ago1 Nov 2025
- Standstill ends347 days ago6 Nov 2025, 23:59 GMT
- Latest notice published295 days ago29 Dec 2025, 07:52 GMT
Notice history
8 events · 6 releases on Find a Tender · since 25 Jul 2025- Tender notice published25 Jul 2025, 10:47 BSTUK4
- Tender notice published8 Aug 2025, 13:59 BSTUK4
- Tender notice published20 Aug 2025, 19:42 BSTUK4
- Tender notice published27 Aug 2025, 18:49 BSTUK4
- Contract award notice published28 Oct 2025, 17:53 GMTUK6
- Status changed to complete28 Oct 2025, 17:53 GMT
- Contract signature expected17 Nov 2025, 23:59 GMTscheduled
- Contract details notice published29 Dec 2025, 07:52 GMTUK7
Published amendments (3)
Addition of TTC Toilet Tender Clarification Log_v0.2
TTC Toilet Tender Clarification Log_v0.3 added
TTC Toilet Tender Clarification Log_v0.4 added
Routine re-releases (6)
- 2025-08: 2 releases · 8 Aug 2025, 20 Aug 2025
- 2025-07: 1 release · 25 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £497,3001 award exc. VAT
Bids received 1111 from SMEs
Contracts signed 1latest 24 Dec 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| aAFD Services17 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Annual extensions based on performance and continuing need of such services. · Options: Option for additional services for other sites as set out in the specification | £497,300 | 28 Oct 2025 | Awarded |
Contracts
Contract for Cleaning Services Contract - Public Conveniences on behalf of Teignmouth Town Council · aAFD Services
- Signed
- 24 Dec 2025
- Value
- £497,300
- Period
- 24 Dec 2025 – 31 Dec 2027 · up to 31 Dec 2030 with extensions
- Status
- active
- Extensions
- Option for annual extenstions based on performance outputs
- Options
- Options to add / remove sites or services related to the subject matter of this tender.
3 agreed KPIs: Customer Satisfaction - number of complaints received / upheld complaints · Client Satisfaction - based on Random Samples · Compliance with contract Service standards
- Customer Satisfaction - number of complaints received / upheld complaints
- Client Satisfaction - based on Random Samples
- Compliance with contract Service standards
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders | 11 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AAFD Services LtdAwarded supplier
Official documents & specifications (19)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Clarification Log_v0.1 Please use this log if you have a clarification question you wish to raise.
- Bidding documents and specifications Toilet Cleaning Contract - Tender Response document (Part B)
- Bidding documents and specifications Toilet Cleaning Contract - Schedule 1 - Premises details
- Bidding documents and specifications Toilet Cleaning Contract - Tender Instructions_(Part A)
- Bidding documents and specifications TTC Toilet Tender Clarification Log_v0.2 Clarifications will be published against the Tender Notice on Find a Tender. If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications m…
- Bidding documents and specifications TTC Toilet Tender Clarification Log_v0.3 Clarifications will be published against the Tender Notice on Find a Tender. If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications m…
- Bidding documents and specifications TTC Toilet Tender Clarification Log_v0.4 Clarifications will be published against the Tender Notice on Find a Tender. If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications m…
- Bidding documents and specifications Confidentiality agreement_TUPE_draft_july25 Required to be completed prior to issue of any TUPE information. Please also refer to Part A document Invitation to Tender document 2.11 to 2.15
Show 5 more documents
- Bidding documents and specifications Toilet Cleaning Contract - Schedule 2 - Cleaning Frequency
- Bidding documents and specifications Toilet Cleaning Contract - Schedule 3 - Pricing
- Bidding documents and specifications Toilet Cleaning Contract - Schedule 4 - Specification
- Bidding documents and specifications Toilet Cleaning Contract - Appendix 1- TTC TCs Services
- Bidding documents and specifications Plans - Elevations for East Cliff - The Point Lower Brook Toilets Quay Road The Den
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender