Find a TenderAwardedContract details notice
Published 20 Feb 2026, 11:26 GMT

Official UK procurement notice

Contract for City Centre Portable Toilets

Official notice

Authority: City & County of Swansea (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£75,000≈ £38k / year · £90,000 inc. VAT10% above published estimate
Submissions closed 20 Mar 2026awarded 29 Apr 2026
Awarded to City Hire Gorseinon Ltd
Contract term 2 yrsends 30 Jun 2028 · up to 30 Jun 2029 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

The City & County of Swansea requires the provision and removal of temporary male and female toilets in the city centre every Saturday evening, and on Sunday Bank Holiday evenings. It is essential that the successful bidder holds a Carrier Licence. The successful bidder will provide the City & County of Swansea with a Monthly literage report. The successful bidder will supply all consumables – toilet rolls and hand cleanser. The ladies toilet unit must have a foot flush, coat hook, and access to unlock from the outside. Lighting in the toilet unit is NOT required. Many events may be televised therefore the successful bidder must ensure that all portable toilet units & urinals are provided to site in a good and clean state. The toilets are to be located at the specified areas in the city as above, any changes to the locations or timings must be agreed by both parties. The successful bidder will ensure that the toilets are set up on site between 7pm and 7.30pm and removed no later than 7am the following morning.

CPV: Chemical toilets

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£75,000
Contract period: 1 Jul 2026 – 30 Jun 2028 (2 yrs) · up to 30 Jun 2029 with extensionsValue: £75,000 exc. VAT · £90,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Contract Period: 1/7/26 – 30/6/28 With an option to extend for up to a further 12 months
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    It is essential that the successful bidder holds a Carrier Licence. The successful bidder will provide the City & County of Swansea with a Monthly literage report. The successful bidder will supply all consumables – toilet rolls and hand cleanser.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Quality:: 20%
  • Price: 80%
Published award criteria (2)
  • Quality:: Quality: 20% broken down as— 1. Effective service & customer satisfaction 5% 2.Health & safety 10% 3.Flexibility 5%
  • Price: Price: 80% broken down as— Lowest Total cost 80%
Conditions of participation1
  • Condition of participation

    It is essential that the successful bidder holds a Carrier Licence. The successful bidder will provide the City & County of Swansea with a Monthly literage report. The successful bidder will supply all consumables – toilet rolls and hand cleanser.

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Feb 2026, 11:26 GMT
Last source update
13 May 2026, 17:30 BST
Authority reference
CCS/25/336
FTS notice number
2026/S 000-015579
Latest notice
Contract details notice (UK7)
Classification (CPV)
Chemical toilets
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-0658f7 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowed
Submission deadline
20 Mar 2026, 12:00 GMT
Clarification deadline
13 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Project ref No. 62202 & ITT Ref No. 123289 Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850Thanks

Timeline

20 Feb 2026 → 1 Jul 2026 · 5 dates
  1. Tender notice published249 days ago
    20 Feb 2026, 11:26 GMT
  2. Clarification questions by228 days ago
    13 Mar 2026, 12:00 GMT
  3. Submission deadline221 days ago
    20 Mar 2026, 12:00 GMT
  4. Latest notice published167 days ago
    13 May 2026, 17:30 BST
  5. Contract starts118 days ago
    1 Jul 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 20 Feb 2026
  1. Tender notice published
    20 Feb 2026, 11:26 GMT
    UK4
  2. Contract details notice published
    13 May 2026, 17:30 BST
    UK7
  3. Status changed to complete
    13 May 2026, 17:30 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £82,5001 contract exc. VAT
Contracts signed 1latest 29 Apr 2026
Awarded toValueDateStatus
City Hire Gorseinon Ltd£82,500 †—Awarded

Contracts

  • Contract for City Centre Portable Toilets · City Hire Gorseinon Ltd

    Signed
    29 Apr 2026
    Value
    £82,500
    Period
    1 Jul 2026 – 30 Jun 2028
    Status
    active

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • City Hire Gorseinon LtdAwarded supplierGB-PPON: PRGR-9524-QQZM City Loo Hire Prydwen Road, Swansea, Wales, SA5 4HNContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender