planningFind a Tender · planning

Contract for a Cloud Based Electronic Document Records Management (EDRM) System

BuyerGATESHEAD COUNCIL

Statusplanning

DeadlineNot published

Value£500,000

Published9 Feb 2024

What is being bought

Gateshead Council is seeking early market engagement on a contract for a new cloud based Electronic Document Records Management (EDRM) system, to replace an on premise system.

Delivery location

UKC

What is included

Item	Category	Quantity
1	Not published	Not published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Data management services (72322000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison set	Procedures	Reported bids per procedure	Named award suppliers	Price evidence
Market: CPV division 72	10,539	2 median · 15.4 average (4,162 of 10,539 with a bid count)	2 average (5,054 of 10,539 with named award suppliers)	Not published
Same buyer	2	2.5 median · 2.5 average (2 of 2 with a bid count)	1 average (2 of 2 with named award suppliers)	Not published
Delivery region: UKC	415	1 median · 12.9 average (181 of 415 with a bid count)	2.6 average (200 of 415 with named award suppliers)	Not published
Similar published value (0.5×–2×)	718	4 median · 5.6 average (8 of 718 with a bid count)	1 average (8 of 718 with named award suppliers)	Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNo

Dynamic purchasing systemNo

Competitive procurementNot published

Recurring requirementNot published

Procurement method rationaleNot published

Rationale classificationsNot published

Special regimeNot published

Covered byNot published

Submission policyNot published

Selection criteriaNot published

Risk detailsNot published

Planning & early market engagement

BudgetNot published

No-engagement rationaleNot published

Planning documents0

Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCID	ocds-h6vhtk-0438eb
Latest release ID	004467-2024
Latest release timestamp	Fri Feb 09 2024 14:47:36 GMT+0000 (Coordinated Universal Time)
Source	find-a-tender
Official notice URL	Not published
Tender status	planning
Procurement method	open
Procurement method details	Open procedure
Main procurement category	services
Above threshold	Not published
Legal basis	Not published
Tender period: start	2024-05-01T00:00:00+01:00
Tender period: end	Not published
Expression of interest deadline	Not published
Enquiry deadline	Not published
Award period: start	Not published
Award period: end	Not published
Submission method details	Not published
Submission languages	Not published
Electronic catalogue policy	Not published
Total tender value	£500,000
Tender lots in source	0
Tender items in source	1
Tender documents in source	0
Awards in latest release	0
Contracts in latest release	0
Parties in latest release	1

Notice history

Date	Event	Reference
9 Feb 2024	planning	004467-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON

{
  "id": "004467-2024",
  "tag": [
    "planning"
  ],
  "date": "2024-02-09T14:47:36Z",
  "ocid": "ocds-h6vhtk-0438eb",
  "buyer": {
    "id": "GB-FTS-7372",
    "name": "GATESHEAD COUNCIL"
  },
  "tender": {
    "id": "DN710731",
    "items": [
      {
        "id": "1",
        "deliveryAddresses": [
          {
            "region": "UKC"
          }
        ]
      }
    ],
    "title": "Contract for a Cloud Based Electronic Document Records Management (EDRM) System",
    "value": {
      "amount": 500000,
      "currency": "GBP"
    },
    "status": "planning",
    "techniques": {
      "hasFrameworkAgreement": false,
      "hasDynamicPurchasingSystem": false
    },
    "description": "Gateshead Council is seeking early market engagement on a contract for a new cloud based Electronic Document Records Management (EDRM) system, to replace an on premise system.",
    "suitability": {
      "sme": true,
      "vcse": true
    },
    "tenderPeriod": {
      "startDate": "2024-05-01T00:00:00+01:00"
    },
    "classification": {
      "id": "72322000",
      "scheme": "CPV",
      "description": "Data management services"
    },
    "contractPeriod": {
      "endDate": "2029-09-30T23:59:59+01:00",
      "startDate": "2024-10-01T00:00:00+01:00"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure",
    "additionalClassifications": [
      {
        "id": "72317000",
        "scheme": "CPV",
        "description": "Data storage services"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-7372",
      "name": "GATESHEAD COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC22",
        "locality": "Gateshead",
        "postalCode": "NE81HH",
        "countryCode": "GB",
        "countryName": "United Kingdom",
        "streetAddress": "Regent Street"
      },
      "details": {
        "url": "http://www.gateshead.gov.uk"
      },
      "identifier": {
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Paul Millar",
        "email": "paulmillar@gateshead.gov.uk",
        "telephone": "+44 7712692787"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

Complete JSON history (1 releases)

9 Feb 2024 · 004467-2024 · planning

{
  "id": "004467-2024",
  "tag": [
    "planning"
  ],
  "date": "2024-02-09T14:47:36Z",
  "ocid": "ocds-h6vhtk-0438eb",
  "buyer": {
    "id": "GB-FTS-7372",
    "name": "GATESHEAD COUNCIL"
  },
  "tender": {
    "id": "DN710731",
    "items": [
      {
        "id": "1",
        "deliveryAddresses": [
          {
            "region": "UKC"
          }
        ]
      }
    ],
    "title": "Contract for a Cloud Based Electronic Document Records Management (EDRM) System",
    "value": {
      "amount": 500000,
      "currency": "GBP"
    },
    "status": "planning",
    "techniques": {
      "hasFrameworkAgreement": false,
      "hasDynamicPurchasingSystem": false
    },
    "description": "Gateshead Council is seeking early market engagement on a contract for a new cloud based Electronic Document Records Management (EDRM) system, to replace an on premise system.",
    "suitability": {
      "sme": true,
      "vcse": true
    },
    "tenderPeriod": {
      "startDate": "2024-05-01T00:00:00+01:00"
    },
    "classification": {
      "id": "72322000",
      "scheme": "CPV",
      "description": "Data management services"
    },
    "contractPeriod": {
      "endDate": "2029-09-30T23:59:59+01:00",
      "startDate": "2024-10-01T00:00:00+01:00"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure",
    "additionalClassifications": [
      {
        "id": "72317000",
        "scheme": "CPV",
        "description": "Data storage services"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-7372",
      "name": "GATESHEAD COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC22",
        "locality": "Gateshead",
        "postalCode": "NE81HH",
        "countryCode": "GB",
        "countryName": "United Kingdom",
        "streetAddress": "Regent Street"
      },
      "details": {
        "url": "http://www.gateshead.gov.uk"
      },
      "identifier": {
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Paul Millar",
        "email": "paulmillar@gateshead.gov.uk",
        "telephone": "+44 7712692787"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}