Find a TenderAwardedContract details notice

Published 8 Sept 2026, 08:49 BST

Official UK procurement notice

Contract Details Notice - Coach Framework

Name: Procurement Process ocds-h6vhtk-069437
Creator: Cardiff University
Published: 2026-09-08T07:49:59.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Official notice

Authority: Cardiff University (Education)

Framework agreement3 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Transport & Passenger Services (60) Delivery: Wales (UKL22)

Framework ceiling (notional) £1,200,000envelope for 3 lots · framework ceiling, not attributable revenue · 2 value updates

Submissions closed 23 Jun 2026awarded 17 Aug 2026

Awarded to Edwards Coaches +3 more3 awards

Framework period 2 yrsup to 4 yrs with extensions · starts 1 Aug 2026

What is being bought3 lots · detail below

Published requirement description

Contract Details Notice - Cardiff University Coach Framework

The authority expects to re-tender this requirement around 3 May 2030, 23:59 BST.

CPV: Hire of buses and coaches with driver

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs may be awarded directly or by further competition
Places: up to 3 suppliers · 7 bids on the busiest of 3 lots (2.3 per place) · 4 appointed — full
Framework period: 2 yrs · up to 4 yrs from 1 Aug 2026

Published description of the framework

Priced via Rate Card fixed for first two years

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Lot #1Coach HireAwardedRenewal 2 yrsSMEPublished value£1,000,000

Ad-hoc Services (including fixed term contracts)

Contract period: 1 Aug 2026 — 31 Jul 2028 (2 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: Wales

Value: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Extensions: Contract Extensions

60172000 Hire of buses and coaches with driver

Lot #2International ArrivalsAwardedRenewal 2 yrsSMEPublished value£80,000

Collect students from Heathrow Airport

Contract period: 1 Aug 2026 — 31 Jul 2028 (2 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: Wales

Value: £80,000 exc. VAT · £96,000 inc. VAT
Extensions: Optional Extension

60172000 Hire of buses and coaches with driver

Lot #3Min-BusAwardedRenewal 2 yrsSMEPublished value£40,000

For smaller transport requirements where only a mini-bus plus driver is required.

Contract period: 1 Aug 2026 — 31 Jul 2028 (2 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: Wales

Value: £40,000 exc. VAT · £48,000 inc. VAT
Extensions: Optional Extensions

60172000 Hire of buses and coaches with driver

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more

How bids were scored · same split on all 3 lots

Quality: 40%Price: 60%

Published sub-criteria (3)

Quality — 30%
Responsible Procurement — 10%
Price — 60%

Published award criteria (3)

Responsible Procurement — Sustainability

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 3 May 2030
First published: 8 Sept 2026, 08:49 BST
Last source update: 8 Sept 2026, 08:49 BST
Award evaluation window: Submission end — 3 Jul 2026, 23:59 BST
Authority reference: CU.2087.TH
Latest notice: Contract details notice (UK7)
Classification (CPV): Hire of buses and coaches with driver
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-069437 Find a Tender
Contract terms summary: The University operates a no Purchase Order = No Pay policy. Invoices to be submitted to [email protected]

Review and risk notes

Risks: Passenger Safety is paramount as is Reliability, Roadworthiness, safeguarding the University's reputation and compliance with relevant UK legislation

How it was run

Official notice

Run throughIn-tend ↗Supplier login requiredElectronic submission allowedLanguage: EN, CY

Portal record ↗

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Appointment period ends: 23 Jun 2026, 12:00 BST
Clarification deadline: 18 Jun 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en, cy

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

11 published dates · Europe/London

Planning notice published134 days ago
8 May 2026, 09:59 BST
Market engagement113 days ago
28 May 2026, 23:59 BST
Prospective bidders are invited to provide information regarding their services, with particular emphasis on reliability, customer service, safety, and sustainability. While the University anticipates awarding contracts to a maximum of three suppliers, we welcome feedback and innovative ideas from more…
the market on how this model could operate effectively in practice, including opportunities to reduce costs and maximise commercial value. While the University welcomes feedback and suggestions, it should be noted that we are unable to guarantee that any such contributions will be incorporated into the final tender documentation. Suppliers who choose not to submit a response at this stage will not be disadvantaged or precluded from submitting a proposal at the final tender stage. Likewise, suppliers who do provide a response at this stage will not be treated more favourably.
Tender notice published113 days ago
29 May 2026, 15:03 BST
Next notice expected112 days ago
29 May 2026, 23:59 BST
Clarification questions by93 days ago
18 Jun 2026, 12:00 BST
Admission / appointment period ends88 days ago · period end, not a bid countdown
23 Jun 2026, 12:00 BST
Award decision expected by77 days ago
3 Jul 2026, 23:59 BST
Contract starts49 days ago
1 Aug 2026, 00:00 BST
Assessment summaries sent33 days ago
17 Aug 2026, 00:00 BST
Standstill ends22 days ago
27 Aug 2026, 23:59 BST
Latest notice published11 days ago
8 Sept 2026, 08:49 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast

Suppliers appointed 43 awards · see the list ↓

Bids received 76 from SMEs · busiest of 3 lots

Contracts signed 3latest 27 Aug 2026

Lot	Awarded to	Value	Date	Status
1 · Coach Hire	Edwards CoachesSME, Gwyn JonesSME, KEEPINGS COACHES LTDSMECoach Hire Framework1 Sept 2026 — 31 Aug 2028 · up to 31 Aug 2030Extensions: Optional Extension	£920,000	17 Aug 2026	Awarded
2 · International Arrivals	Edwards CoachesSME, Gwyn JonesSME, THE KINGS FERRY LIMITEDSMELot 2 International Arrivals1 Sept 2026 — 31 Aug 2028 · up to 31 Aug 2030Extensions: Optional Extension	£80,000	17 Aug 2026	Awarded
3 · Min-Bus	Edwards CoachesSME, Gwyn JonesSME, KEEPINGS COACHES LTDSMELot 3 Mini-Bus Hire1 Sept 2026 — 31 Aug 2028 · up to 31 Aug 2030Extensions: Optional Extension	£40,000	17 Aug 2026	Awarded

Contracts

Lot 1 - Ad Hoc Coach Hire · Edwards CoachesSME, Gwyn JonesSME, KEEPINGS COACHES LTDSME
Signed
27 Aug 2026
Value
£920,000
Period
1 Sept 2026 — 31 Aug 2028 · up to 31 Aug 2030 with extensions
Status
active
Extensions
Optional Extension of Service
Lot 2 - International Arrivals · Edwards CoachesSME, Gwyn JonesSME, THE KINGS FERRY LIMITEDSME
Signed
27 Aug 2026
Value
£80,000
Period
1 Sept 2026 — 31 Aug 2028 · up to 31 Aug 2030 with extensions
Status
active
Extensions
Optional Extensions of service
Lot 3 - Mini Bus Hire · Edwards CoachesSME, Gwyn JonesSME, KEEPINGS COACHES LTDSME
Signed
27 Aug 2026
Value
£20,000
Period
1 Sept 2026 — 31 Aug 2028 · up to 31 Aug 2030 with extensions
Status
active
Extensions
Optional Extension of Service

Bid statistics published by the authority

Lot	Bids	SME	Valid bid range
1 · Coach Hire	6final-stage tenders	6	—
2 · International Arrivals	7final-stage tenders	6	—
3 · Min-Bus	5final-stage tenders	5	—

Notice history

13 events · 5 releases on Find a Tender · since 8 May 2026

Contract details notice published
8 Sept 2026, 08:49 BSTUK7
Contract details notice published
7 Sept 2026, 21:01 BSTUK7
Contract signature expected
28 Aug 2026, 23:59 BSTscheduled
Contract award notice published
18 Aug 2026, 08:54 BSTUK6
Published value updated
18 Aug 2026, 08:54 BSTwas £1,200,000
Status changed to complete
18 Aug 2026, 08:54 BST
Deadline withdrawn
18 Aug 2026, 08:54 BST
Tender notice published
29 May 2026, 15:03 BSTUK4
Published value updated to £1,200,000
29 May 2026, 15:03 BSTwas £1,600,000
Status changed to active
29 May 2026, 15:03 BST
Procurement method changed
29 May 2026, 15:03 BST
Deadline published: 23 Jun 2026, 12:00 BST
29 May 2026, 15:03 BST
Preliminary market engagement notice published
8 May 2026, 09:59 BSTUK2

Routine re-releases (5)

2026-05: 2 releases · 8 May 2026 — 29 May 2026

Contracting authority & participating public bodies

Cardiff University

Contracting authorityPublic undertakingWelsh devolved regulations apply GB-PPON: PHVT-4343-HWYR Procurement Services, Cardiff, Wales, CF24 4HQ

View buyer profile →

Framework contractors & participating bidders

4 commercial parties on the notice

Edwards CoachesFramework contractorGB-PPON: PZBB-5864-YCCW Parc Busnes Edwards - Edwards Business Park, Ynysmaerdy, Pontyclun,, Wales, CF72 8QZView supplier profile →
Gwyn JonesFramework contractorGB-PPON: PMTD-8393-DPRR Whitecroft Garage, Bryncethin, Wales, CF32 9YR [email protected]View supplier profile →
KEEPINGS COACHES LTDFramework contractorGB-PPON: PWRP-2524-TRTN Rheola House Rheola Street, Mountain Ash, Wales, CF45 3TEView supplier profile →
THE KINGS FERRY LIMITEDFramework contractorGB-PPON: PWNC-8351-LYGH National Express House Birmingham Coach Station, Mill Lane, Birmingham, West Midlands, B5 6DDView supplier profile →

Official documents & specifications (12)

Official links; attachments are not copied

Tender pack and attachments

Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Sept 2026, 08:49 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Sept 2026, 08:49 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Sept 2026, 08:49 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Sept 2026, 21:01 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Sept 2026, 21:01 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Sept 2026, 21:01 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Aug 2026, 08:54 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Aug 2026, 08:54 BST

Show 3 more notices

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Aug 2026, 08:54 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 May 2026, 15:03 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender8 May 2026, 09:59 BST