Official UK procurement notice
*** CONTRACT AWARD *** for a Digital Workplace and EDM Solution
Authority: Southway Housing Trust Limited (Housing)
What is being bought
Published requirement description*** CONTRACT AWARD *** for extending the use of Microsoft 365 to implement a “Digital Workplace” and an effective "document management solution" on SharePoint Online.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1The core objectives for Microsoft 365 have been identified as needing to replace three…AwardedRenewal
The core objectives for Microsoft 365 have been identified as needing to replace three existing projects that were already under review prior to considering Microsoft 365. The first two of these projects will create the framework for delivering future efficiencies which Southway see as their Digital Workplace, and will result in an effective Intranet and Document Management platform. In short, these initial objectives are:
Objective 1 - Intranet replacement.
Objective 2 - Document Management – General business needs.
The third requirement is an existing business efficiency project that merges well into the 365 project utilising the 365 framework to deliver more effective financial management processes across the business.
Objective 3 – Invoice Automation – Finance Process Enhancement.
Such environments could be described as many things by suppliers and customers; however, for the purpose of this tender, we will refer to Southway’s desired environment as “Digital Workplace”.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Assessment of the Suppliers Response: 60%
- Total Cost: 40%
Published award criteria (2)
- Qualitative Assessment of the Suppliers Response: 60
- Total Cost: 40
- Suitability
Educational and professional qualifications required:
the supplier’s proposed project managers must be certified in an internationally recognised project management methodology e.g. PRINCE2, Agile.
your organisation must be ISO9001:2015 certified or have an equivalent quality management system.
- Economic & financial standing
Finance Checks and Insurance Levels as detailed below:
Minimum: FINANCE CHECKS The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by Southway by performing a Dun & Bradstreet check, an ‘Overall Business Risk’ score of ‘Moderate’, ‘Low Moderate’, or ‘Low’ will be classed as a pass; a … - Technical & professional ability
There are a number of technical pass / fail requirements detailed in the SSQ and these are detailed below:
Minimum: Microsoft Gold Partner Microsoft SharePoint Services Gold Partner
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Jun 2021, 16:15 BST
- Last source update
- 3 Nov 2021, 09:14 GMT
- Award evaluation window
- 2 Aug 2021 – …
- FTS notice number
2021/S 000-027501- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02bfd3Find a Tender
Publisher note: Alcatel period has been observed and no challenges were received. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=635564065 GO Reference: GO-2021112-PRO-19176690
How it was run
Official notice- Submission deadline
- 30 Jul 2021, 17:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 2 Aug 2021, 09:00 BST
Timeline
30 Jul 2021 → 3 Nov 2021 · 3 dates- Submission deadline30 Jul 2021, 17:00 BST
- Bids opened2 Aug 2021, 09:00 BST
- Notice published3 Nov 2021, 09:14 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Nov 2021, 09:14 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Technology Services Group Limited | £174,903 † | — | Awarded |
Contracts
Contract 027501-2021-1 · Technology Services Group Limited
- Signed
- 1 Nov 2021
- Value
- £174,903
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The core objectives for Microsoft 365 have been identified as needing to replace three… | 3bids | — | — | — |
| Whole notice | — | — | — | £174,903 – £303,196 |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Technology Services Group LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.