Continued Provision of a Fleet Management System

Official notice

Authority: Southend-on-Sea City Council (Local council)

Below threshold - limited competition

Sectors: Software Packages & ERP (48) Delivery: East of England (UKH31)

Awarded value£60,374published contract · exc. VAT

Awarded 13 Apr 2026

Awarded to Jaama Ltd

What is being bought

Published requirement description

Southend-on-Sea City Council is looking for continued Provision of a Fleet Management System (Currently Jaama Key2 and Digital Check Sheet App.

Features of the system to include (but not limited to):

Accidents, Allocations, Audit Viewer, Asset Type Manager, Diary/Events, DVLA Vehicle Lookup Module, Insurance Policy Management, Maintenance, Manufacturer Recalls, MOT/Plating Management, Recovery, Road Fund Licence, Short Message Service, Supplier SMR, Tyre Management, Vehicles/Assets (Inc Disposals), Vehicle Mileage Import, Vehicle Mileage Import, Vehicle V5 Data Import, Driver Management, P11D P46 & BIK Management, Fleet Purchase Accounts, Fleet Nominal Accounts, Operating Expenses, Purchase Invoices, Purchase Transactions.

Digital check sheet app includes (but limited to):

Vehicle checks, Accident reporting, Vehicle mileage reading.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: East of England

48170000 Compliance software package

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - limited competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 28 Apr 2026, 18:17 BST
Last source update: 28 Apr 2026, 18:17 BST
Authority reference: DN808602
FTS notice number: 2026/S 000-038856
Latest notice: Contract details notice (UK7)
Delivery area: East of England (UKH31)
Official registry OCID: ocds-h6vhtk-068d55 Find a Tender

Notice history

1 event · 1 release on Find a Tender

Contract details notice published
28 Apr 2026, 18:17 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £60,3741 contract exc. VAT

Contracts signed 1latest 13 Apr 2026

Awarded to	Value	Date	Status
Jaama Ltd	£60,374 †	—	Awarded

Contracts

Continued Provision of a Fleet Management System · Jaama Ltd
Signed
13 Apr 2026
Value
£60,374
Period
13 Apr 2026 – 12 Mar 2029 · up to 12 Mar 2031 with extensions
Status
active
Extensions
2 optional extensions of 12 months each. Optional Extension 1: 13/03/2029 to 12/03/2030 Optional Extension 2: 13/03/2030 to 12/03/2031.
Options
Includes the option to add additional DVLA licence Checks. The supplier is aware that due to the forthcoming Local Government Reorganisation affecting Councils in Essex, there may be a need to increase the number of users, drivers, vehicles and DVLA Licence Checks. The scope is currently unknown and will be addressed once the scale and scope of the change has been quantified.

Contracting authority & participating public bodies

Southend-on-Sea City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJDT-6566-GZNX Civic Centre, Victoria Avenue, Southend On Sea, Essex, Southend-on-Sea, East of England, SS2 6FAContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

JAAMA LTDAwarded supplierGB-COH: 05186026GB-PPON: PLQH-8991-VQZH Two Lichfield South, Wall Island, Lichfield, West Midlands, WS14 0QPContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Apr 2026, 18:17 BST