Official UK procurement notice
Continuation of Support to the Collective Training Exercise Management System 2
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionThe requirement is for the continued use of the CTEMS system as the Collective Training Exercise Management System. The system enables the planning, management, and evaluation of objective-based training and exercises to support capability development.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 Mar 2025, 15:37 GMT
- Last source update
- 27 Oct 2025, 16:05 GMT
- Authority reference
712289450- FTS notice number
2025/S 000-068685- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f910Find a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
Single supplier - technical reasons
The justification set out in paragraph 6 of Schedule 5 to the Procurement Act 2023 where competition is absence for technical reasons.
The Authority has a perpetual Enterprise-wide licence to use the EXONAUT CTEMS and its continued use for the proposed period is necessary to ensure the safe functioning of the Armed Forces as current training operations are using this software.
The Service Support Agreement will provide the Authority with patches and updates to the CTEMS software when new versions are developed and released. It will also include access to 2nd line support that allows IT and software issues to be resolved as quickly as possible across the worldwide footprint and will deliver training to ensure that full functionality of the software is exploited.
The Specialist Technical Support will provide teams of personnel who deploy to the Collective Training Establishments (CTE) for each exercise to advise CTE staff and Observer Coach Trainers during the exercise. Contractor staff deploy to the CTEs to troubleshoot issues, provide training and assist with the use and management of the system.
4CS are the Original Equipment Manager of the software and owns the background IP to the generic modules and source code and are the only economic operator with access to the software code. As such, it would be technically impractical for any economic operator other than 4CS to fulfil the requirement.
How it was run
Official notice- Submission deadline
- —
Timeline
17 Oct 2025 → 27 Oct 2025 · 2 dates- Standstill ends373 days ago17 Oct 2025, 23:59 BST
- Notice published363 days ago27 Oct 2025, 16:05 GMT
Notice history
4 events · 3 releases on Find a Tender · since 26 Mar 2025- Transparency notice published26 Mar 2025, 15:37 GMTUK5
- Contract award notice published8 Oct 2025, 07:30 BSTUK6
- Contract signature expected24 Oct 2025, 23:59 BSTscheduled
- Contract details notice published27 Oct 2025, 16:05 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| 4C EUROPE UK LIMITED1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2030Extensions: 2 x 1 option years (continuation of service) | £15,371,911 | 7 Oct 2025 | Awarded |
Contracts
Contract 1 · 4C EUROPE UK LIMITED
- Signed
- 20 Oct 2025
- Value
- £15,371,911
- Period
- 1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2030 with extensions
- Status
- active
- Extensions
- 2 x 1 year options
4 agreed KPIs: Availability During an Exercise Period · Availability Outside of a Exercise Period · Availability During and Outside of a Exercise Period …
- Availability During an Exercise Period, The Service Provider must ensure that all software instances are detected and fully resolved within a defined 'Meantime to Repair' (MTTR) during each exercise period.
- Availability Outside of a Exercise Period, The Service Provider must ensure that all software instances are detected and fully resolved within a defined 'Meantime to Repair' (MTTR) outside of a exercise period. Monday – Friday (excluding Bank Holidays) 08.30 am - 17:30 pm.
- Availability During and Outside of a Exercise Period, The Service Provider must deliver up-to-date training videos, accurate training material(s) and comprehensive system operating documentation to all planning and delivery locations.
- Training & Exploitation Training Dashboards, The Service Provider must create a new dashboard as requested by the TRA.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- 4C Europe UK LimitedAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender