Official UK procurement notice
Conservation Services Contract · UK public procurement notice
Authority: Historic Environment Scotland
What is being bought
Published requirement descriptionHES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider’s own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.
- Recurrence: If extensions are used then this will be re-tendered in 2028.
CPV: Library, archives, museums and other cultural services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 10 million Commercial Insurance that covers collections against loss or damage whilst on their or sub-contractor's premises. HES will provide valuations to the supplier before transit of C…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If extensions are used then this will be re-tendered in 2028.
- First published
- 8 Jan 2024, 10:17 GMT
- Last source update
- 6 Mar 2024, 10:30 GMT
- Award evaluation window
- 16 Feb 2024 – …
- Authority reference
HES/C/4213- FTS notice number
2024/S 000-007150- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042b3fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Bidders must ensure all documents are submitted before the deadline as we cannot accept late submissions, unless written evidence can be provided of an issue with the PCS portal. Bidders should also in their response clearly set out any issues they have with the HES terms and conditions - document 5, as we cannot negotiate at contract award or post contract award. (SC Ref:760128)
How it was run
Official notice- Submission deadline
- 16 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Feb 2024, 12:00 GMT
Timeline
16 Feb 2024 → 6 Mar 2024 · 3 dates- Submission deadline16 Feb 2024, 12:00 GMT
- Bids opened16 Feb 2024, 12:00 GMT
- Notice published6 Mar 2024, 10:30 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Mar 2024, 10:30 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AOC ArchaeologySME | £186,560 † | — | Awarded |
Contracts
Contract 007150-2024-HES/C/4213-1 · AOC ArchaeologySME
- Signed
- 4 Mar 2024
- Value
- £186,560
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- AOC Archaeology GroupAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.