Find a TenderAwardedContract details notice

Published 8 Oct 2025, 10:54 BST

Official UK procurement notice

Conferencing System within the Council Chamber and Committee rooms for Bridgend County Borough Council

Official notice

Authority: Bridgend County Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: Wales (UKL17)

Published estimate£400,000≈ £80k / year · £500,000 inc. VAT27.7% below published estimate

Submissions closed 19 Jan 2026awarded 11 Mar 2026

Awarded to Auditel Rental and Service ltd

Contract term 5 yrsends 15 Feb 2031 · starts 16 Feb 2026

What is being bought

Published requirement description

Bridgend Council is procuring an updated conferencing system for its Council Chamber and Committee rooms. The essential aim of the new system will be the facilitation of effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The new system needs to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting and provide real time welsh translation

CPV: Television and radio receivers, and sound or video recording or reproducing apparatus

The lotProcurement structure

single lot · value published

Lot #1Awarded 5 yrsSMEVCSEPublished value£400,000

Contract period: 16 Feb 2026 – 15 Feb 2031 (5 yrs)Value: £400,000 exc. VAT · £500,000 inc. VAT

Delivery: WalesEligibility: SME eligibleVCSE eligible

32300000 Television and radio receivers, and sound or video recording or reproducing apparatus

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lowest total price for all elements: Hardware: Screens, microphones, cameras, speakers, assistive listening equipment. Software: Licensing for a 5-year term. Training; Implementation and during the contract term. Installation: Works and Electrical. Maintenance and Ongoing Support: 5-year term.
Method Statement Questions and Presentation : Method Statement Questions and Presentation Details on the award criteria in the tender documents httpps://etenderwalesbravolsolution.co.uk

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 8 Oct 2025, 10:54 BST
Last source update: 24 Mar 2026, 11:54 GMT
Award evaluation window: Submission end – 5 Feb 2026
Authority reference: B986
FTS notice number: 2025/S 000-081611
Latest notice: Contract details notice (UK7)
Classification (CPV): Television and radio receivers, and sound or video recording or reproducing apparatus
Delivery area: Wales (UKL17)
Official registry OCID: ocds-h6vhtk-05aa46 Find a Tender

How it was run

Official notice

Run through: Sell2Wales · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer

Submission deadline: 19 Jan 2026, 12:00 GMT
Clarification deadline: 14 Jan 2026, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All tender documents are available on the tendering portal

etenderwales.ukp.app.jaggaer.com/home.html ↗

ITT number 121970

Timeline

8 Oct 2025 → 24 Mar 2026 · 11 dates

Planning notice published373 days ago
8 Oct 2025, 10:54 BST
Market engagement349 days ago
31 Oct 2025, 23:59 GMT
Premarket engagement opportunity for interested suppliers to visit the chambers and meeting rooms, and for the Authority to engage with said industry experts to help inform the final specification that will future proof this vital function.
This event will be happening on the 24th October 2025 at 1:00pm in the Council Chambers, Civic Offices, Angel Street Bridgend CF31 4WB.
Interested parties are to email Rachel Keepins Democratic Services Manager to secure a place at this event - [email protected]
Next notice expected331 days ago
18 Nov 2025, 23:59 GMT
Tender notice published310 days ago
10 Dec 2025, 15:36 GMT
Clarification questions by275 days ago
14 Jan 2026, 17:00 GMT
Submission deadline270 days ago
19 Jan 2026, 12:00 GMT
Award decision expected by252 days ago
5 Feb 2026, 23:59 GMT
Contract starts242 days ago
16 Feb 2026
Assessment summaries sent219 days ago
11 Mar 2026
Standstill ends206 days ago
23 Mar 2026, 23:59 GMT
Latest notice published206 days ago
24 Mar 2026, 11:54 GMT

Notice history

10 events · 5 releases on Find a Tender · since 8 Oct 2025

Preliminary market engagement notice published
8 Oct 2025, 10:54 BST
UK2
Tender notice published
10 Dec 2025, 15:36 GMT
UK4
Status changed to active
10 Dec 2025, 15:36 GMT
Procurement method changed
10 Dec 2025, 15:36 GMT
Deadline published: 19 Jan 2026, 12:00 GMT
10 Dec 2025, 15:36 GMT
Tender notice published
30 Dec 2025, 16:33 GMT
UK4
Contract award notice published
11 Mar 2026, 14:47 GMT
UK6
Status changed to complete
11 Mar 2026, 14:47 GMT
Contract details notice published
24 Mar 2026, 11:54 GMT
UK7
Contract signature expected
24 Mar 2026, 23:59 GMT
scheduled

Routine re-releases (5)

2025-12: 1 release · 10 Dec 2025
2025-10: 1 release · 8 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £289,3391 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 24 Mar 2026

Awarded to	Value	Date	Status
Auditel Rental and Service ltd24 Mar 2026 – 15 Feb 2031	£289,339	11 Mar 2026	Awarded

Contracts

Conferencing System for Chambers and Committee Rooms for Bridgend County Borough Council · Auditel Rental and Service ltd
Signed
24 Mar 2026
Value
£289,339
Period
24 Mar 2026 – 15 Feb 2031
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

Bridgend County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PPQG-8216-YQLW Bridgend County Borough Council, Bridgend, Wales, CF31 4WBContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Auditel Rental and Service LtdAwarded supplierGB-PPON: PGGJ-7832-LJLZ Capital House, Unit 4, Park House Business Centre, , High Wycombe , South East, HP12 3DJContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender24 Mar 2026, 11:54 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender11 Mar 2026, 14:47 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 Dec 2025, 16:33 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Dec 2025, 15:36 GMT
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender8 Oct 2025, 10:54 BST