Find a TenderClosedTender notice
Published 10 Jul 2025, 10:30 BST

Official UK procurement notice

Concrete Track Pothole Repairs

Official notice

Authority: SOUTH YORKSHIRE FUTURE TRAMS LTD (Central government)

ServicesBelow threshold - open competitionBelow threshold
Published estimate£200,000≈ £67k / year · £240,000 inc. VAT
Submissions closed 11 Aug 2025
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

South Yorkshire Future Trams Ltd SYFTL (owned by South Yorkshire Mayoral Combined Authority - SYMCA) are looking to enter into a concrete track pothole repair contract for a period of 3 years with an option to extend for a further year, subject to satisfactory performance.

SYFTL wishes to engage a competent, industry respected contractor to identify, prepare and repair potholes in the concrete track slab of the Sheffield Supertram light rail network, within the embedded sections (where our rails are embedded in the road). The work aims to restore structural integrity, ensure safe vehicle operations, and extend the lifespan of the infrastructure.

Key objectives of the contract are to:

  • Repair potholes and surface defects in concrete slabs.
  • Minimise disruption to tram services and local traffic.
  • Ensure compliance with national and local regulations.
  • Maintain safety for workers and the public.

The estimated contract value for the period of 3 years (with an option to extend) is thought to be between £200 to £250k. Looking to commence contract on 01/09/2025 to 31/08/2028.

The successful Supplier will ensure that all relevant consents and certification required by legislation, guidance or Good Industry Practice are obtained and maintained. In addition to the following:

  • Clearly identify any legislation, or relevant standards that are required to be met or achieved throughout the contract including British (BS) or European (ISO, EN & DIN) standards and national government standards or their equivalents (e.g. Building Regulations).
  • Vendors must have adequate insurance coverage, including professional liability and workers' compensation, to cover any potential risks associated with the works.

Please see Pro Contract tender DN781840 to register interest and bid.

CPV: Railway-track maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£200,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2029 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Extensions: An extension of 1 year is available, subject to satisfactory performance of successful supplier.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Full details of award criteria are on Pro Contract Tender D781840 and this details how the award will be made, within the detailed tender documentation.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Jul 2025, 10:30 BST
Last source update
10 Jul 2025, 10:30 BST
Authority reference
DN781840
FTS notice number
2025/S 000-038833
Latest notice
Tender notice (UK4)
Classification (CPV)
Railway-track maintenance services
Delivery area
Yorkshire & Humber (UKE3)
Official registry OCID
ocds-h6vhtk-055c99 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
11 Aug 2025, 12:00 BST
Clarification deadline
25 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All tenders MUST be submitted on Pro Contract - reference of tender is DN781840.

procontract.due-north.com/Register ↗ - in order to register on Pro Contract and enable you to bid.

Timeline

10 Jul 2025 → 1 Sept 2025 · 4 dates
  1. Tender notice published
    10 Jul 2025, 10:30 BST
  2. Clarification questions by
    25 Jul 2025, 12:00 BST
  3. Submission deadline
    11 Aug 2025, 12:00 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    10 Jul 2025, 10:30 BST
    UK4

Contracting authority & participating public bodies

SOUTH YORKSHIRE FUTURE TRAMS LTD

Contracting authorityPublic authority - central government GB-COH: 15221340 · GB-PPON: PTCP-4661-RRHW Nunnery Depot, Woodbourn Road, Sheffield, Yorkshire & Humber, S9 3LSContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender