Official UK procurement notice
Computer Aided Facilities Management System
Authority: Hull University Teaching Hospitals NHS Trust (Central government)·Consortium: 4 public authorities
Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE1)
Published estimate£500,000≈ £167k / year · £600,000 inc. VAT15% above published estimate
Submissions closed 28 Apr 2025awarded 24 Dec 2025
Award (standstill) to MICAD SYSTEMS (U.K.) LIMITED
Contract term 3 yrsends 29 Jun 2028 · up to 29 Jun 2035 with extensions · starts 30 Jun 2025
What is being bought
Published requirement descriptionThis notice is being posted to inform the market of an award of contract in line with PA23.
- How the procedure runs: As per the tender documentation.
CPV: Facilities management services for computer systems maintenance
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Evaluation Criteria - Quality: 60%
- Evaluation Criteria: 40%
Published award criteria (2)
- Evaluation Criteria: 40%
- Evaluation Criteria - Quality: 60%
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Mar 2025, 10:54 GMT
- Last source update
- 24 Dec 2025, 16:17 GMT
- Award evaluation window
- Submission end – 23 Jun 2025
- Authority reference
C349969- FTS notice number
2025/S 000-011488- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f956Find a Tender
- How it runs
As per the tender documentation.
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Submission deadline
- 28 Apr 2025, 12:00 BST
- Clarification deadline
- 16 Apr 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Please attach your tender response through the Atamis Portal. atamis-1928.lightning.force.com ↗
Timeline
27 Mar 2025 → 8 Jan 2026 · 8 dates- Tender notice published27 Mar 2025, 10:54 GMT
- Clarification questions by16 Apr 2025, 12:00 BST
- Submission deadline28 Apr 2025, 12:00 BST
- Award decision expected by23 Jun 2025, 23:59 BST
- Contract starts30 Jun 2025, 00:00 BST
- Assessment summaries sent300 days ago24 Dec 2025
- Latest notice published300 days ago24 Dec 2025, 16:17 GMT
- Standstill ends284 days ago8 Jan 2026, 23:59 GMT
Notice history
6 events · 2 releases on Find a Tender · since 27 Mar 2025- Tender notice published27 Mar 2025, 10:54 GMTUK4
- Contract award notice published24 Dec 2025, 16:17 GMTUK6
- Status changed to complete24 Dec 2025, 16:17 GMT
- Procurement method changed24 Dec 2025, 16:17 GMT
- Buyer details updated24 Dec 2025, 16:17 GMT
- Contract signature expected23 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £575,0001 award exc. VAT
Bids received 64 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| MICAD SYSTEMS (U.K.) LIMITED1 Feb 2026 – 31 Jan 2029 · up to 31 Jan 2036Extensions: The initial contract term shall be 3 years with the potential for 7 years (3 + 2 + 2) in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract. · Options: Further modules can be purchased if required. | £575,000 | 24 Dec 2025standstill to 8 Jan 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NORTHERN LINCOLNSHIRE AND GOOLE NHS FOUNDATION TRUSTContracting authorityPublic authority - central government
Bidders & participating suppliers
1 commercial party on the notice- MICAD SYSTEMS (U.K.) LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender