Official UK procurement notice
Computer Aided Facilities Management (CAFM)
Authority: University of Ulster (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionComputer Aided Facilities Management (CAFM)
CPV: Computer facilities management services · Facilities management software package · Facilities management software package and software package suite · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Ulster University requires a Computer Aided Facility Management (CAFM) System to…AwardedPublished value£800,000
Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure.
The Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following:
- Computer Aided Facilities Management (CAFM).
- Space management system.
- Cloud-based solution.
- Licences for University employees and Contractors.
- Implementation.
- Training.
- Software support and maintenance.
- Students licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Mobilisation and Implementation: 10%
- Contract Management and Support: 5%
- Training: 5%
- Digital Services Requirements: 5%
- CAFM Desirable Requirements: 15%
- CAFM System Demonstration: 25%
- price: 35%
Published award criteria (8)
- CAFM Mandatory Requirements: Pass/Fail
- Mobilisation and Implementation: 10
- Contract Management and Support: 5
- Training: 5
- Digital Services Requirements: 5
- CAFM Desirable Requirements: 15
- CAFM System Demonstration: 25
- Price: 35
- Suitability
As stated in the procurement documents.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Oct 2023, 16:10 BST
- Last source update
- 8 May 2025, 11:16 BST
- Award evaluation window
- 19 Feb 2025 – …
- Authority reference
project_27270- FTS notice number
2025/S 000-019643- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040d2dFind a Tender
- Review procedure
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: The estimated total value stated above in Section V 2.4 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months. In the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years. Entry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a reprocurement exercise.
How it was run
Official noticeTender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk/web/login.shtml ↗
- Submission deadline
- 26 Feb 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 19 Feb 2025, 15:00 GMT
Timeline
18 Dec 2023 → 8 May 2025 · 4 dates- Next notice expected18 Dec 2023
- Bids opened19 Feb 2025, 15:00 GMT
- Submission deadline26 Feb 2025, 15:00 GMT
- Notice published8 May 2025, 11:16 BST
Notice history
7 events · 4 releases on Find a Tender · since 20 Jan 2025- Status changed to active20 Jan 2025, 15:42 GMT
- Procurement method changed20 Jan 2025, 15:42 GMT
- Deadline published: 19 Feb 2025, 15:00 GMT20 Jan 2025, 15:42 GMT
- Buyer details updated20 Jan 2025, 15:42 GMT
- Deadline moved to 26 Feb 2025, 15:00 GMT7 Feb 2025, 10:14 GMT+7 days · was 19 Feb 2025, 15:00 GMT
- Status changed to complete8 May 2025, 11:16 BST
- Buyer details updated8 May 2025, 11:16 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 19 Feb 2025 | 26 Feb 2025 | +7 d |
1 amendment published without a description.
Routine re-releases (4)
- 2023-10: 1 release · 18 Oct 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| INVIDA LIMITED | £979,545 † | — | Awarded |
Contracts
Computer Aided Facilities Management (CAFM) · INVIDA LIMITED
- Signed
- 7 May 2025
- Value
- £979,545
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Bidders & participating suppliers
1 commercial party on the notice- Invida LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria