Computer Aided Facilities Management (CAFM)

{
  "id": "019643-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "2",
        "value": 6,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-05-08T11:16:47+01:00",
  "ocid": "ocds-h6vhtk-040d2d",
  "buyer": {
    "id": "GB-FTS-14372",
    "name": "University of Ulster"
  },
  "awards": [
    {
      "id": "019643-2025-project_27270-1",
      "title": "Computer Aided Facilities Management (CAFM)",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-147099",
          "name": "Invida Limited"
        }
      ],
      "relatedLots": [
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      ]
    }
  ],
  "tender": {
    "id": "project_27270",
    "lots": [
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        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months.\nThere is an option for provision of Student licences for Contract Years 6-10."
        },
        "hasOptions": true,
        "description": "Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure.\nThe Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following:\n• Computer Aided Facilities Management (CAFM).\n• Space management system.\n• Cloud-based solution.\n• Licences for University employees and Contractors.\n• Implementation.\n• Training.\n• Software support and maintenance.\n• Students licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "CAFM Mandatory Requirements",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Mobilisation and Implementation",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Contract Management and Support",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Training",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Digital Services Requirements",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "CAFM Desirable Requirements",
              "type": "quality",
              "description": "15"
            },
            {
              "name": "CAFM System Demonstration",
              "type": "quality",
              "description": "25"
            },
            {
              "type": "price",
              "description": "35"
            }
          ]
        }
      }
    ],
    "items": [
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        "relatedLot": "1",
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        },
        "deliveryAddresses": [
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            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48420000",
            "scheme": "CPV",
            "description": "Facilities management software package and software package suite"
          },
          {
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            "scheme": "CPV",
            "description": "Facilities management software package"
          },
          {
            "id": "72514000",
            "scheme": "CPV",
            "description": "Computer facilities management services"
          }
        ]
      }
    ],
    "title": "Computer Aided Facilities Management (CAFM)",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Computer Aided Facilities Management (CAFM)",
    "reviewDetails": "The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. \nThe Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).",
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-14372",
      "name": "University of Ulster",
      "roles": [
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      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of Ulster"
      },
      "contactPoint": {
        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 2870123456"
      }
    },
    {
      "id": "GB-FTS-147099",
      "name": "Invida Limited",
      "roles": [
        "supplier"
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      "address": {
        "region": "UK",
        "locality": "Stratford Upon Avon",
        "postalCode": "CV37 7GZ",
        "countryName": "United Kingdom",
        "streetAddress": "Celixir House, Stratford Business & Technology Park, Innovation Way"
      },
      "details": {
        "scale": "large"
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      "identifier": {
        "id": "10223226",
        "legalName": "Invida Limited"
      }
    },
    {
      "id": "GB-FTS-1401",
      "name": "High Court of Justice in Northern Ireland",
      "roles": [
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      ],
      "address": {
        "locality": "Belfast",
        "postalCode": "BT1 3JY",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, Chichester Street"
      },
      "identifier": {
        "legalName": "High Court of Justice in Northern Ireland"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "019643-2025-project_27270-1",
      "title": "Computer Aided Facilities Management (CAFM)",
      "value": {
        "amount": 979545.06,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "019643-2025-project_27270-1",
      "dateSigned": "2025-05-07T00:00:00+01:00"
    }
  ],
  "description": "The estimated total value stated above in Section V 2.4 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.\nIn the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years.\nEntry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a reprocurement\nexercise.",
  "initiationType": "tender"
}

{
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  "tag": [
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  "date": "2025-02-07T10:14:59Z",
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    "id": "GB-FTS-1400",
    "name": "University of Ulster"
  },
  "tender": {
    "id": "project_27270/ itt_38429",
    "title": "Computer Aided Facilities Management (CAFM)",
    "amendments": [
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        "id": "2",
        "unstructuredChanges": [
          {
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              "label": "Time limit for receipt of tenders or requests to participate",
              "section": "IV.2.2"
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            "newValue": {
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      "scheme": "CELEX"
    },
    "description": "Computer Aided Facilities Management (CAFM)",
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
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      "name": "University of Ulster",
      "roles": [
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      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk"
      },
      "identifier": {
        "id": "NIC100166",
        "legalName": "University of Ulster"
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{
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  "tag": [
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  "date": "2025-01-20T15:42:54Z",
  "ocid": "ocds-h6vhtk-040d2d",
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  "tender": {
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    "lots": [
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          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months.\nThere is an option for provision of Student licences for Contract Years 6-10."
        },
        "hasOptions": true,
        "hasRenewal": false,
        "description": "Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure.\nThe Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following:\n•\tComputer Aided Facilities Management (CAFM). \n•\tSpace management system. \n•\tCloud-based solution.\n•\tLicences for University employees and Contractors.\n•\tImplementation.\n•\tTraining.\n•\tSoftware support and maintenance.\n•\tStudents licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.2.6 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.",
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        },
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        ],
        "additionalClassifications": [
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            "id": "48420000",
            "scheme": "CPV",
            "description": "Facilities management software package and software package suite"
          },
          {
            "id": "48421000",
            "scheme": "CPV",
            "description": "Facilities management software package"
          },
          {
            "id": "72514000",
            "scheme": "CPV",
            "description": "Computer facilities management services"
          }
        ]
      }
    ],
    "title": "Computer Aided Facilities Management (CAFM)",
    "status": "active",
    "coveredBy": [
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    "documents": [
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    "bidOpening": {
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    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
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    },
    "description": "Computer Aided Facilities Management (CAFM)",
    "tenderPeriod": {
      "endDate": "2025-02-19T15:00:00Z"
    },
    "hasRecurrence": false,
    "reviewDetails": "The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers.  The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.  The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).",
    "classification": {
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      "scheme": "CPV",
      "description": "Software package and information systems"
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      "bidValidityPeriod": {
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    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
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          "appliesTo": [
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          ],
          "description": "As stated in the procurement documents."
        }
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    },
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
    "procurementMethodDetails": "Open procedure"
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  "parties": [
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      "id": "GB-FTS-1400",
      "name": "University of Ulster",
      "roles": [
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        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk",
        "classifications": [
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            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
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            "scheme": "COFOG",
            "description": "Education"
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      "identifier": {
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        "legalName": "University of Ulster"
      },
      "contactPoint": {
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        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 2870123456"
      }
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    {
      "id": "GB-FTS-1401",
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      "roles": [
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        "postalCode": "BT1 3JY",
        "countryName": "United Kingdom",
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      },
      "identifier": {
        "legalName": "High Court of Justice in Northern Ireland"
      }
    }
  ],
  "language": "en",
  "description": "In the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a re-procurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years.\n\n        \nEntry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise.",
  "initiationType": "tender"
}

{
  "id": "030812-2023",
  "tag": [
    "planning"
  ],
  "date": "2023-10-18T16:10:25+01:00",
  "ocid": "ocds-h6vhtk-040d2d",
  "buyer": {
    "id": "GB-FTS-14372",
    "name": "University of Ulster"
  },
  "tender": {
    "id": "project_27270",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Ulster University is undertaking initial market consultation for a Computer Aided Facilities Management (CAFM) System to support, consolidate and enhance its Estates Services strategy. The existing strategy includes multiple systems that have been developed and implemented over a number of years but do not interface, and the reporting and analytics require transformation.  \nWhilst the type of contract(s) has yet to be determined, it is anticipated that lots may not apply and the University may award a single contract to an Economic Operator.  \nThe indicative timetable for the main stages of the procurement process is anticipated to be as follows:\n• Pre-market engagement - October 2023\n• Contract award/mobilisation - March/April 2024\n• Contract commencement - August 2024\nThe purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential providers to express an interest and provide information to assist with the procurement and development of the University's Computer Aided Facilities Management (CAFM).\nThe procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants.\nIt is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Contract Notice is published. Additional information: Whilst the contract duration is yet to be determined, the anticipated contract period may be for an initial 5-year contract period with the option to extend for any periods up to and including 60 months.  \nThe estimated total value stated above in Section II.1.5 above includes the initial 5 year contract period and the option to extend the contract for any periods up to and including 60 months."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry ~ Londonderry and Jordanstown Sports Village (JSV)"
        },
        "deliveryAddresses": [
          {
            "region": "UKN0"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48420000",
            "scheme": "CPV",
            "description": "Facilities management software package and software package suite"
          },
          {
            "id": "48421000",
            "scheme": "CPV",
            "description": "Facilities management software package"
          },
          {
            "id": "72514000",
            "scheme": "CPV",
            "description": "Computer facilities management services"
          }
        ]
      }
    ],
    "title": "Computer Aided Facilities Management (CAFM)",
    "value": {
      "amount": 501000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Computer Aided Facilities Management (CAFM)",
    "communication": {
      "atypicalToolUrl": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
      "futureNoticeDate": "2023-12-18T00:00:00Z"
    },
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-14372",
      "name": "University of Ulster",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of Ulster"
      },
      "contactPoint": {
        "name": "Donal Quinn",
        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 2870123456"
      }
    }
  ],
  "language": "en",
  "description": "Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml.\nThis RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 10 November 2023.\nThe initial market consultation may take the form of questionnaires, demonstrations and discussions with RFI respondents.\nThe information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity.\nThe University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the initial selection criteria that will be set out in the procurement documents, in order to be considered for shortlisting to proceed to the next stage, Invitation to Tender (ITT) award criteria of the procurement process.",
  "initiationType": "tender"
}