Computer Aided Facilities Management (CAFM)
Buyer: The University of Reading →
What is being bought
The University is seeking to engage with a suitably qualified and experienced organisation to assist with the implementation of a new CAFM solution for the management and monitoring of the University Estate. The University currently manages and hosts an on-prem bespoke in-house designed CAFM solution known as "Wren" for tasks ranging from small scale-high volume maintenance and portering requests, all the way through to multi-million pound Capital Investment Projects.The Wren system has reached the end of its usable life for much of the functionality it currently handles, and so the University has opted to source a replacement.Objectives• To deliver the functionality within Wren with an Estates / Facilities Management system that is easily supported, uses modern technologies and can be integrated with other business systems.• To achieve improved data sharing with other University functions and systems (e.g., Agresso, Procurement).• To replace old technology where it is out of date
Categories
Comparable-procurement analytics
Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Facilities management software package and software package suite (48420000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.
| Comparison set | Procedures | Reported bids per procedure | Named award suppliers | Price evidence |
|---|---|---|---|---|
| Market: CPV division 48 | 6,836 | 1 median · 9.6 average (2,488 of 6,836 with a bid count) | 1.7 average (2,927 of 6,836 with named award suppliers) | Not published |
| Same buyer | 0 | Not published | Not published | Not published |
“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.
Price-outcome signal
Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.
Procurement strategy & market signals
Planning & early market engagement
No planning milestones published.
Related procurements
No linked framework, prior procurement or reprocurement published.
Documents & submission route
No documents are published in the current source record.
Source data inventory
Diagnostic view. “Not published” means this current release does not provide a value.
| OCID | ocds-h6vhtk-03c773 |
|---|---|
| Latest release ID | 013414-2023 |
| Latest release timestamp | Thu May 11 2023 09:32:07 GMT+0000 (Coordinated Universal Time) |
| Source | find-a-tender |
| Official notice URL | Not published |
| Tender status | Not published |
| Procurement method | Not published |
| Procurement method details | Not published |
| Main procurement category | goods |
| Above threshold | Not published |
| Legal basis | 32014L0024 |
| Tender period: start | Not published |
| Tender period: end | Not published |
| Expression of interest deadline | Not published |
| Enquiry deadline | Not published |
| Award period: start | Not published |
| Award period: end | Not published |
| Submission method details | Not published |
| Submission languages | Not published |
| Electronic catalogue policy | Not published |
| Total tender value | Not published |
| Tender lots in source | 0 |
| Tender items in source | 0 |
| Tender documents in source | 0 |
| Awards in latest release | 0 |
| Contracts in latest release | 0 |
| Parties in latest release | 1 |
Notice history
| Date | Event | Reference |
|---|---|---|
| 11 May 2023 | tenderUpdate | 013414-2023 |
| 10 May 2023 | tender | 013242-2023 |
All source data
Unmodified official OCDS data retained by Tenderline for this procurement process.
Complete current OCDS release JSON
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"id": "013414-2023",
"tag": [
"tenderUpdate"
],
"date": "2023-05-11T10:32:07+01:00",
"ocid": "ocds-h6vhtk-03c773",
"buyer": {
"id": "GB-FTS-82279",
"name": "The University of Reading"
},
"tender": {
"id": "2023/S 000-013242",
"title": "Computer Aided Facilities Management (CAFM)",
"amendments": [
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"id": "1",
"unstructuredChanges": [
{
"where": {
"label": "Duration of Contract and Renewals",
"section": "II.2.7"
},
"newValue": {
"text": "48 monthsInitial term of 4 years and 2 renewals of 1 year each"
},
"oldValue": {
"text": "72 monthsInitial term of 6 years and 2 renewals of 2 years each"
}
}
]
}
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"description": "The University is seeking to engage with a suitably qualified and experienced organisation to assist with the implementation of a new CAFM solution for the management and monitoring of the University Estate. The University currently manages and hosts an on-prem bespoke in-house designed CAFM solution known as \"Wren\" for tasks ranging from small scale-high volume maintenance and portering requests, all the way through to multi-million pound Capital Investment Projects.The Wren system has reached the end of its usable life for much of the functionality it currently handles, and so the University has opted to source a replacement.Objectives•\tTo deliver the functionality within Wren with an Estates / Facilities Management system that is easily supported, uses modern technologies and can be integrated with other business systems.•\tTo achieve improved data sharing with other University functions and systems (e.g., Agresso, Procurement).•\tTo replace old technology where it is out of date",
"classification": {
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"description": "Facilities management software package and software package suite"
},
"mainProcurementCategory": "goods"
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"parties": [
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"address": {
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"countryName": "United Kingdom",
"streetAddress": "Whiteknights House, Whiteknights"
},
"details": {
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"identifier": {
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},
"contactPoint": {
"email": "procurement@reading.ac.uk"
}
}
],
"language": "en",
"initiationType": "tender"
}Complete JSON history (2 releases)
11 May 2023 · 013414-2023 · tenderUpdate
{
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"date": "2023-05-11T10:32:07+01:00",
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"buyer": {
"id": "GB-FTS-82279",
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"tender": {
"id": "2023/S 000-013242",
"title": "Computer Aided Facilities Management (CAFM)",
"amendments": [
{
"id": "1",
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"where": {
"label": "Duration of Contract and Renewals",
"section": "II.2.7"
},
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},
"oldValue": {
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}
}
]
}
],
"legalBasis": {
"id": "32014L0024",
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"description": "The University is seeking to engage with a suitably qualified and experienced organisation to assist with the implementation of a new CAFM solution for the management and monitoring of the University Estate. The University currently manages and hosts an on-prem bespoke in-house designed CAFM solution known as \"Wren\" for tasks ranging from small scale-high volume maintenance and portering requests, all the way through to multi-million pound Capital Investment Projects.The Wren system has reached the end of its usable life for much of the functionality it currently handles, and so the University has opted to source a replacement.Objectives•\tTo deliver the functionality within Wren with an Estates / Facilities Management system that is easily supported, uses modern technologies and can be integrated with other business systems.•\tTo achieve improved data sharing with other University functions and systems (e.g., Agresso, Procurement).•\tTo replace old technology where it is out of date",
"classification": {
"id": "48420000",
"scheme": "CPV",
"description": "Facilities management software package and software package suite"
},
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"parties": [
{
"id": "GB-FTS-82279",
"name": "The University of Reading",
"roles": [
"buyer"
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"address": {
"region": "UKJ11",
"locality": "Reading",
"countryName": "United Kingdom",
"streetAddress": "Whiteknights House, Whiteknights"
},
"details": {
"url": "https://in-tendhost.co.uk/theuniversityofreading",
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"identifier": {
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"contactPoint": {
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}
],
"language": "en",
"initiationType": "tender"
}10 May 2023 · 013242-2023 · tender
{
"id": "013242-2023",
"tag": [
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"date": "2023-05-10T09:53:06+01:00",
"ocid": "ocds-h6vhtk-03c773",
"buyer": {
"id": "GB-FTS-82279",
"name": "The University of Reading"
},
"tender": {
"id": "UOR-IT-23-901",
"lots": [
{
"id": "1",
"status": "active",
"renewal": {
"description": "Initial term of 6 years. Subject to two renewals of 2 years each"
},
"hasOptions": false,
"hasRenewal": true,
"description": "Please refer to overall description or tender documents.",
"secondStage": {
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"contractPeriod": {
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"items": [
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"deliveryAddresses": [
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"additionalClassifications": [
{
"id": "48420000",
"scheme": "CPV",
"description": "Facilities management software package and software package suite"
},
{
"id": "48421000",
"scheme": "CPV",
"description": "Facilities management software package"
}
]
}
],
"title": "Computer Aided Facilities Management (CAFM)",
"status": "active",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
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],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"description": "The University is seeking to engage with a suitably qualified and experienced organisation to assist with the implementation of a new CAFM solution for the management and monitoring of the University Estate. The University currently manages and hosts an on-prem bespoke in-house designed CAFM solution known as \"Wren\" for tasks ranging from small scale-high volume maintenance and portering requests, all the way through to multi-million pound Capital Investment Projects.The Wren system has reached the end of its usable life for much of the functionality it currently handles, and so the University has opted to source a replacement.Objectives•\tTo deliver the functionality within Wren with an Estates / Facilities Management system that is easily supported, uses modern technologies and can be integrated with other business systems.•\tTo achieve improved data sharing with other University functions and systems (e.g., Agresso, Procurement).•\tTo replace old technology where it is out of date",
"secondStage": {
"invitationDate": "2023-06-19T00:00:00+01:00"
},
"tenderPeriod": {
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},
"contractTerms": {
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"electronicInvoicingPolicy": "allowed"
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"classification": {
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},
"submissionTerms": {
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},
"submissionMethod": [
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],
"procurementMethod": "selective",
"mainProcurementCategory": "goods",
"submissionMethodDetails": "https://in-tendhost.co.uk/theuniversityofreading",
"procurementMethodDetails": "Restricted procedure"
},
"parties": [
{
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"roles": [
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"address": {
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"classifications": [
{
"id": "BODY_PUBLIC",
"scheme": "TED_CA_TYPE",
"description": "Body governed by public law"
},
{
"id": "09",
"scheme": "COFOG",
"description": "Education"
}
]
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"identifier": {
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"contactPoint": {
"url": "https://in-tendhost.co.uk/theuniversityofreading",
"email": "procurement@reading.ac.uk"
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},
{
"id": "GB-FTS-82280",
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"roles": [
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],
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],
"language": "en",
"initiationType": "tender"
}