TenderlineUK
Procurement Intelligence
Official OCDS
Find a Tender
complete
Official procurement procedure

Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre

Facilities management services for computer systems maintenance
Facilities management services involving computer operation
South East (UKJ35)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: UNIVERSITY OF SOUTHAMPTON: "Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUNIVERSITY OF SOUTHAMPTONScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: UNIVERSITY OF SOUTHAMPTON
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for UNIVERSITY OF SOUTHAMPTON. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUNIVERSITY OF SOUTHAMPTON
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published10 Feb 2022, 12:52 GMT
Last source update10 Feb 2022, 12:52 GMT
Recurring procurementNot published
ClassificationFacilities management services for computer systems maintenance, Facilities management services involving computer operation
Delivery area
South East (UKJ35)
OCIDocds-h6vhtk-02aac9
What is being bought
The University of Southampton was previously seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. Services under the scope of this contract include; • Engineering Services - to include a dedicated on-site engineer • Security Services • Cleaning Services • Grounds and Garden Maintenance Services • Waste Services • Building Fabric Maintenance • Full maintenance of the equipment register
What changed
From the official release history
  1. tender value changed
    10 Feb 2022, 12:52 GMT
  2. Status changed to complete
    10 Feb 2022, 12:52 GMT
  3. Official notice release published
    10 Feb 2022, 12:52 GMT
  4. Submission deadline changed to published date
    10 Feb 2022, 12:52 GMT
  5. Buyer information updated
    10 Feb 2022, 12:52 GMT
  6. Published value updated to £3,300,000
    27 Jul 2021, 18:14 BST
  7. Status changed to active
    27 Jul 2021, 18:14 BST
  8. Official notice release published
    27 Jul 2021, 18:14 BST
  9. Submission deadline changed to 27 May 2021, 12:00 BST
    27 Jul 2021, 18:14 BST
  10. Official notice release published
    10 May 2021, 11:24 BST
  11. Buyer information updated
    10 May 2021, 11:24 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The University of Southampton was seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. The service proposal includes the comprehensive management of services at the location and will include, but is not limited to, the following: • Engineering Services - to include a dedicated on-site engineer • Security Services - Manned security is to be provided 24 hours per day 365 days per year • Cleaning Services - to be provided Monday to Friday • Grounds and Garden Maintenance Services - as detailed in annex 4 of the Service Specification (File 4) • Waste Services - as detailed in annex 5 of the Service Specification (File 4) • Building Fabric Maintenance - To maintain the building specification as per the requirements set out in Annex 6 of the Service Specification (File 4) • Full maintenance of the equipment register - The on-site engineer will maintain, on site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure This is a fully comprehensive contract and a limit is set of £10,000 per single instance of repair and replacement of parts, not including consumable maintenance items. Details of any item exceeding this limit will be presented to the University for consideration. The elements listed below do not require a fully comprehensive support and the university is seeking proposals from bidders to provide these services on a cost effect basis: • Cleaning services • Pest control • Landscaping • Waste services • Building maintenance, for which a limit of responsive first fix is set at £1,500 per single instance of repair or replacement of damaged or defective items. Planned Preventative Maintenance (PPM) Requirements All assets shall be serviced based on the general standards and guidance as contained within the SFG20 for data centres. The SFG standard has been selected due to its regular use in the M&E sector thereby enabling transparency in the University's requirements and continuity in both service and contract management procedures. https://www.sfg20.co.uk/
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    10 Feb 2022, 12:52 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 5 Oct 2021, 00:00 BST · £3,368,006
Commercial outcome and competition
Awards
BGIS Global Integrated Solutions Limited
Not published · Not published · active
Contracts
Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre
£3,368,006 · signed 5 Oct 2021, 00:00 BST · active
Bid statistics
bids: 2 (lot 1)
electronicBids: 2 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

UNIVERSITY OF SOUTHAMPTON

Contracting authority GB-FTS-43866
View buyer profile

  • UNIVERSITY OF SOUTHAMPTON
    buyer

    BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD, Southampton, UKJ32, SO17 1BJ
    procurement@soton.ac.uk

  • BGIS Global Integrated Solutions Limited
    supplier

    Suite 1, 3rd Floor, 11-12 St. James Square, London, England, London, UKI, SW1Y 4LB

  • University of Southampton
    reviewBody

    Building 37, Room 3049, Southampton, SO17 1BJ
    procurement@soton.ac.uk
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published