Official UK procurement notice
Comprehensive Planned and Reactive Maintenance of Schneider Sigma & Ecostructure Building Energy Management System (BEMS)
Authority: The University of Edinburgh (Education)
What is being bought
Published requirement descriptionThis is an award notice.
The University of Edinburgh has appointed a single contractor to provide comprehensive planned and reactive maintenance service for our Schneider Sigma and EcoStruxure Building Energy Management Systems (BEMS) and associated controls equipment installed throughout the University estate.
This contract wastendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract.
- Recurrence: Six months prior to contract expiry.
CPV: Repair and maintenance services of building installations
The lotProcurement structure
single lot · no lot value publishedLot #1This is an award noticeAwardedRenewal
This is an award notice.
The University of Edinburgh has appointed a single supplier to provide comprehensive planned and reactive maintenance service for our Schneider Sigma and EcoStruxure Building Energy Management Systems (BEMS) and associated controls equipment installed throughout the University estate.
The University’s brief for the Schneider Sigma and EcoStruxure BEMS maintenance contract is to provide comprehensive planned and reactive maintenance for both systems throughout the estate and to ensure the virtual servers that host the BEMS systems are kept up to date with the latest BEMS software releases. The contract will be fully comprehensive with the exception of Sigma range controllers, which are now obsolete and supplies are limited. The University will provide any Sigma spares from the stock accumulated through various Controller upgrade projects. The estate has approximately 750 buildings and covers some 800,000 square metres around central Edinburgh and outlying areas with the major locations at the Central Area, Kings Buildings, Easter Bush, Little France, Western General Hospital and Pollock Halls of Residence. There is a diverse variety of buildings and facilities ranging from standard offices and lecture theaters up to highly complex 24/7 laboratory facilities and server rooms with all of the critical control parameters and alarm reporting functions associated with these types of installations. For this reason, some of these critical installations will be deemed to require a 24/7 call out with a maximum 4-hour response time. Additional information: Values stated in this advert are annual amounts (ex VAT)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
SPD 4A.2 Statement [SERVICE CONTRACTS ONLY]
Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships of the following:
3 EcoXpert Engineers accredited in Building Management Systems
1 EcoXpert Engineer accredited in Power Services.
3 Fully trained Sigma Engineers.
Operatives are capable of carrying out LV and ELV Control panel modifications and component replacements.
Sigma and EcoStruxure software licence agreements from the installed systems manufacturer.
- Economic & financial standing
SPD 4B.1.1 Statement - Bidders will be required to have a minimum “general” yearly turnover of 420,000 GBP for the last 3 years.
SPD 4B.3 Statement - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
SPD 4B.5.1 and 4B.5.2 Statement
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP
Public Liability Insurance = 10,000,000 GBP
www.hse.gov.uk/pubns/hse40.pdf ↗
ESPD 4B.6 Statements
Bidders 4B.6 Statement 1: Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.
4B.6 Statement 2: Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.
Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:
- Current Ratio
- Quick Ratio
- Debtors Turnover Ratio
- Return on Assets
- Working Capital
- Debt to Equity Ratio
- Gross Profit Ratio
A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional requ…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Six months prior to contract expiry.
- First published
- 31 May 2021, 09:34 BST
- Last source update
- 16 Nov 2021, 10:05 GMT
- Award evaluation window
- 8 Jul 2021 – …
- Authority reference
EC0873- FTS notice number
2021/S 000-028553- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b6c8Find a Tender
- Performance terms
As detailed within the tender documentation
Publisher note: The contract cost stated in this advert is the annual amount (SC Ref:673928)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Submission deadline
- 8 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 8 Jul 2021, 12:00 BST
Timeline
8 Jul 2021 → 16 Nov 2021 · 3 dates- Submission deadline8 Jul 2021, 12:00 BST
- Bids opened8 Jul 2021, 12:00 BST
- Notice published16 Nov 2021, 10:05 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Nov 2021, 10:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SCHNEIDER ELECTRIC LIMITEDSME | £220,204 † | — | Awarded |
Contracts
Contract 028553-2021-EC0873 Comprehensive Planned and Reactive Sigma & EcoStruxure BEMS-1 · SCHNEIDER ELECTRIC LIMITEDSME
- Signed
- 1 Nov 2021
- Value
- £220,204
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Schneider ElectricAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria