Compliance Audits - Big 6

{
  "id": "027675-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-27T11:48:44+01:00",
  "ocid": "ocds-h6vhtk-0526d9",
  "buyer": {
    "id": "GB-MPR-30776R",
    "name": "Adra (Tai) Cyf"
  },
  "tender": {
    "id": "ocds-h6vhtk-0526d9",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2027-10-01T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00",
          "maxExtentDate": "2029-10-27T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "71317200",
            "scheme": "CPV",
            "description": "Health and safety services"
          },
          {
            "id": "79212000",
            "scheme": "CPV",
            "description": "Auditing services"
          }
        ]
      }
    ],
    "title": "Compliance Audits - Big 6",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Adra (Tai) Cyf. is seeking suitably qualified and experienced auditing professionals to undertake targeted compliance audits across six key statutory areas, collectively referred to as the “Big 6”: Electrical Safety; Heating Systems (Gas, Oil, Solid Fuel); Fire Safety; Lifts and Lifting Equipment; Asbestos Management; and Legionella. These audits will be sampling-based, focusing on specific areas and documentation as directed by Adra, rather than constituting comprehensive, deep-dive assessments. Each of the Big 6 areas has already undergone two rounds of deep-dive audits, and this next phase is intended to provide ongoing assurance through focused, representative sampling. Should the findings from these audits indicate the need for further investigation, Adra reserves the right might want to commission additional deep-dive audits within any of the six fields. The primary objectives are to provide assurance of compliance with statutory and regulatory requirements, identify systemic issues or risks through representative sampling, and support Adra’s internal compliance monitoring and continuous improvement initiatives. The appointed auditors will be expected to conduct audits based on areas, properties, or documentation selected by Adra; review representative samples of records, certificates, and operational procedures; and undertake site visits where necessary to validate findings. Auditors must deliver concise reports for each compliance area, summarising findings, categorising risks, and offering clear recommendations for improvement. All auditors must be independent and impartial, possess relevant qualifications and accreditations in each of to review the Big 6 disciplines, demonstrate proven experience in compliance auditing within the housing or public or a relevant sector, and be capable of delivering actionable insights based on representative data. \nThe audits are likely to be conducted biannually over a five-day period: for example, having the first in Autumn 2025, covering sampling areas in Electrical Safety; Heating Systems (Gas, Oil, Solid Fuel); and Legionella; and the second in Spring 2026, covering sampling areas in Fire Safety; Lifts and Lifting Equipment; and Asbestos Management. Adra will require individual audit reports for each of the Big 6 areas, a consolidated summary report highlighting key findings and trends, and participation in a feedback session with Adra’s compliance team. Following any audit findings / recommendations, Adra will subsequently expect the provider to assess progress in addressing these (and formally confirm if they have been suitably implemented in a ‘Follow-up’ style report). \nTo express your interest, please email the procurement team directly on Caffael@adra.co.uk, with your company profile and a brief explanation of your experience undertaking compliance auditing relevant to Adra’s requirement.. \nIf you are not interested in this opportunity, we would be grateful if you could provide us with your reason(s) as this will provide us with valuable feedback. \nPlease note that due to the likely value of the contract, if we go out to tender, this tender will be a below notice opportunity, and we're using the PME notice to engage the interest of potential providers.",
    "communication": {
      "futureNoticeDate": "2025-06-19T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-MPR-30776R",
      "name": "Adra (Tai) Cyf",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL12",
        "country": "GB",
        "locality": "Bangor",
        "postalCode": "LL57 9DS",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 206"
      },
      "details": {
        "url": "http://adra.co.uk",
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "30776R",
        "scheme": "GB-MPR"
      },
      "contactPoint": {
        "name": "Ffion Casey",
        "email": "caffael@adra.co.uk",
        "telephone": "+443001238084"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "027675-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/027675-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-27T11:48:44+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-06-19T23:59:59+01:00",
        "description": "Adra are keen to hear from potential providers to understand the feasibility of our intention.  After the engagement deadline (19 June 2025), Adra will decide on the next steps in order to get a programme in place for Autumn."
      }
    ]
  },
  "initiationType": "tender"
}