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Official procurement procedure
Compliance and Assurance Software
Compliance software package
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: DERBY HOMES LIMITED: "Compliance and Assurance Software". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | DERBY HOMES LIMITED | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: DERBY HOMES LIMITED
Market Analytics
Derived from OCDS awards & bid statistics
Published history for DERBY HOMES LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
2.2Bids / Report
Supplier ConcentrationHigh Concentration
UK GAS SERVICES LIMITEDTop vendor: 50.3% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 20 active published awards; 13 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| UK GAS SERVICES LIMITED | 1 win | £176,775 |
| METER MANAGER LIMITED | 1 win | £175,000 |
Procedure terms
Contracting AuthorityDERBY HOMES LIMITED | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published26 Sept 2023, 09:42 BST | Last source update26 Sept 2023, 09:42 BST | Recurring procurementNot published |
ClassificationCompliance software package | ||
Delivery area | ||
OCIDocds-h6vhtk-03fc9d | ||
What is being bought
Derby Homes Limited intends to contract for The Compliance Workbook (TCW) software, for the ongoing provision of a specialist, unique Compliance and Assurance software package. Derby Homes has published this notice and intends to award a contract to The Compliance Workbook Ltd.
What changed
From the official release history
- Official notice release published
26 Sept 2023, 09:42 BST - Status changed to complete
14 Sept 2023, 09:27 BST - Official notice release published
14 Sept 2023, 09:27 BST - Buyer information updated
14 Sept 2023, 09:27 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcancelledPublished valueNot publishedDerby Homes Limited currently uses a specialist Compliance and Assurance software package. The contract will allow annual license purchases, support and maintenance. A change of product would have had a major impact on operational activities, and create significant costs of change. We do not believe a suitable alternative exists at this time. Each month the organisation receives up to 1,800 documents across multiples compliance areas with essential information that could drive the direction of the organisation. Software capturing information from this provides evidence of compliance, asset information, improved data interpretation, supports remedial actions and output tracking, automated engineering and regulatory validation with reduced risk of human error. The Building Safety Bill and the Golden Thread of Information puts an onus on the organisation to see and do more with data. TCW technology is a unique Compliance and Assurance software package, and we are using it to review documents electronically in a manner to extract all essential data needed to validate safety. TCW performs extensive regulatory and best practice calculations to compliance documents to ensure all fields have been complete with accurate and valued information. The product then extracts any further actions or remedial works and provides a process for managing the assets compliance to ensure all outstanding tasks are remedied in a timely manner. Research carrying out due diligence on other compliance packages suggest it is reasonable to believe TCW is the only product that meets all our requirements. Derby Homes have for some time been inputting data into the software and configured it to our requirements. We believe a change of software at this time, if any suitable alternative is available despite our research thus far, would carry significant costs of change and pose risks to our compliance and assurance activities. Additional information: We intend to continue using the software for another 36 months and, if no suitable alternatives are notified to us in that time, potentially up to a further 36 months.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
26 Sept 2023, 09:42 BST - Award active
Not published · Not published - Contract active
Signed 25 Sept 2023, 00:00 BST · £189,329
Commercial outcome and competition
Awards THE COMPLIANCE WORKBOOK LTD Not published · Not published · active |
Contracts Contract £189,329 · signed 25 Sept 2023, 00:00 BST · active |
Bid statistics bids: 1 (lot 1) |
Buyer and organisations in this procedure
DERBY HOMES LIMITED
Contracting authority GB-COH-04380984Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleOnly one possible provider to meet all requirements has been identified. Derby Homes Ltd posted the VEAT notice to confirm no other options existed following our due diligence or if a tender is required in the future, to be transparent about action taken and why. The contract term will be for 36 months initially with option to extend by up to a further 36 months to allow a competitive process in the future if alternatives exist which we have otherwise been unable to identify. |