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Published 19 Feb 2025, 16:09 GMT

Official UK procurement notice

Compaction Machine Servicing, Maintenance and Repair

Official notice

Authority: Leicestershire County Council (Local council)

ServicesOpen procedure
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: East Midlands (UKF22)
Published estimate£1,750,000exc. VAT
Submissions closed 7 Apr 2025awarded 24 Jun 2025
Awarded to Paction Ltd

What is being bought

Published requirement description

The Council requires the services of a suitably qualified and experienced single Supplier to provide an on-site service to all its compaction equipment at 13 sites covering both:

planned preventative maintenance (PPM) and, reactive maintenance (RM).

CPV: Engineering services · Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1The Council requires the services of a suitably qualified and experienced single…AwardedRenewal

The Council requires the services of a suitably qualified and experienced single Supplier to provide an on-site service to all its compaction equipment at 13 sites covering both:

  • planned preventative maintenance (PPM)

and,

  • reactive maintenance (RM)

The scope of the services required includes provision of:

  • All labour, including management supervision and overheads;
  • Travel time and mileage costs;
  • Equipment, tools and materials;
  • Sourcing and supply of parts;
  • A web-based recording system to generate and provide reports of work carried out including costs and parts, and machine condition reports following each service or repair visit.
  • Remote Council access via any internet enabled device to the Supplier’s web-based system.

The contract has the following service delivery components:

  • a planned scheduled delivery of a defined service (PPM)
  • an undefined, but planned delivery of scheduled work (RM planned)
  • an undefined and unplanned delivery of work (RM reactive).
Delivery: East Midlands
Extensions: The contract term will be for an initial period of three years with the option to extend by a period or periods totalling up to a further 48 months in agreement with the successful Tenderer (Supplier).Variant bids: not allowed
71300000 Engineering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 55%Social value: 5%
Published sub-criteria (3)
  • Quality: 40%
  • price: 55%
  • Protecting the Environment & Social Value: 5%
Published award criteria (3)
  • Quality: 40
  • Protecting the Environment & Social Value: 5
  • Price: 55
What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
19 Feb 2025, 16:09 GMT
Last source update
16 Jul 2025, 14:38 BST
Award evaluation window
7 Apr 2025 – …
Authority reference
DN764301
FTS notice number
2025/S 000-040554
Classification (CPV)
Engineering servicesRepair and maintenance services
Delivery area
East Midlands (UKF22)
Official registry OCID
ocds-h6vhtk-04e450 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
7 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Apr 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

7 Apr 2025 → 16 Jul 2025 · 3 dates
  1. Submission deadline
    7 Apr 2025, 12:00 BST
  2. Bids opened
    7 Apr 2025, 12:00 BST
  3. Notice published
    16 Jul 2025, 14:38 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Jul 2025, 14:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,750,0001 contract exc. VAT
Bids received 4
Contracts signed 1latest 24 Jun 2025
Awarded toValueDateStatus
Paction LtdSME£1,750,000 †—Awarded

Contracts

  • Compaction Machine Servicing, Maintenance and Repair · Paction LtdSME

    Signed
    24 Jun 2025
    Value
    £1,750,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

Leicestershire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Leicester Road, Glenfield, Leicester, East Midlands, LE3 8RAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of JusticeReview body Londond

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.