Find a TenderClosedTender notice
Published 2 Dec 2025, 17:04 GMT

Official UK procurement notice

Community Equipment Maintenance and Repair Service 2026

Official notice

Authority: Solihull Metropolitan Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeReserved: E11000005SME suitableVCSE suitable
Published estimate£160,000≈ £80k / year · £192,000 inc. VAT · 1 value update
Submissions closed 5 Feb 2026
Next notice expected 1 Jun 2026
Contract term 2 yrsends 31 Mar 2028 · starts 1 Apr 2026

What is being bought

Published requirement description

Community Equipment Services (CES) is operated by Solihull Metropolitan Borough Council (SMBC) and provides community health and social care related equipment delivery, installation, collection, repair and maintenance to Solihull residents, both adults and children and is commissioned by Birmingham and Solihull Integrated Care Board (ICB) across this locality. The service enables individuals to maintain independence, maximise wellbeing, and remain safely within their own home for as long as possible.

CES supplies a wide range of equipment, including hoists, slings, mobility equipment, movement aids, and equipment to support with community, independent daily living. While CES delivers, installs and collects equipment directly, the service has a limited in-house maintenance and repair function. This specification sets out the requirements for a contracted provider to deliver planned maintenance, statutory inspections, reactive repairs, and associated technical support.

The contract will ensure that equipment remains safe, reliable, compliant with statutory requirements, and always fit for purpose. The Provider will contribute to supporting vulnerable residents, reducing risk, preventing hospital admission, and enabling faster hospital discharge.

CPV: Health and social work services · Medical equipments, pharmaceuticals and personal care products · Repair and maintenance services of electrical machinery, apparatus and associated equipment

The lotProcurement structure

single lot · value published
Lot #1 2 yrsSMEVCSEPublished value£160,000
Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs)Value: £160,000 exc. VAT · £192,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    n/a

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Price: 40%
Published award criteria (2)
  • Technical: Technical Questionnaire
  • Price
Conditions of participation1
  • Condition of participation

    n/a

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Dec 2025, 17:04 GMT
Last source update
22 Jan 2026, 16:46 GMT
Authority reference
SOL30151
FTS notice number
2026/S 000-003619
Latest notice
Tender notice (UK4)
Classification (CPV)
Health and social work servicesMedical equipments, pharmaceuticals and personal care productsRepair and maintenance services of electrical machinery, apparatus and associated equipment
Delivery area
West Midlands (UKG32)
Official registry OCID
ocds-h6vhtk-05ed64 Find a Tender
Contract terms
Reserved participation area
E11000005

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
5 Feb 2026, 12:00 GMT
Clarification deadline
22 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please apply on the SMBC's e-procurement portal solihull.my.site.com/login ↗

Timeline

2 Dec 2025 → 1 Jun 2026 · 8 dates
  1. Planning notice published330 days ago
    2 Dec 2025, 17:04 GMT
  2. Market engagement322 days ago
    10 Dec 2025, 23:59 GMT

    Solihull Council want to engage with the market to support the shaping of the next contract for the Information and Advice Services before commencing the formal processes to retender this service to provide information and advice services for people in Solihull to meet the needs of Adult Social Care, offering a general advice service which is accessible to residents, alongside targeted, specialist services delivered to communities. The scope of the service is current under review and may contain:

    • Improved health and wellbeing – for example, tenancy advice and support, safe housing support, supporting people in food poverty, supporting people in crisis to access further support, support to people with cognitive impairment, mental health guidance, low level information and guidance for those with long term conditions and disability, promoting healthy lifestyles, information and guidance on direct payments.
    • Increased capacity and ability to cope – connecting people with community groups, support to retain safe housing, self-advocacy, work with other local support offers, identify national support offers, support refugee and migrant communities with guidance on visas, work rights, immigration status etc., support for carers.
    • Increased financial stability and resilience – early access to debt support and advice, support with completing forms for financial support, lasting power of attorney (LPA), deputyship and appointeeship applications, budget planning and support, debt and benefits low level and specialist support, distribution of grant funding on behalf of the Council.
  3. Tender notice published286 days ago
    15 Jan 2026, 16:04 GMT
  4. Latest notice published279 days ago
    22 Jan 2026, 16:46 GMT
  5. Clarification questions by279 days ago
    22 Jan 2026, 17:00 GMT
  6. Submission deadline265 days ago
    5 Feb 2026, 12:00 GMT
  7. Contract starts211 days ago
    1 Apr 2026, 00:00 BST
  8. Next notice expected149 days ago
    1 Jun 2026, 23:59 BST

Notice history

11 events · 5 releases on Find a Tender · since 2 Dec 2025
  1. Preliminary market engagement notice published
    2 Dec 2025, 17:04 GMT
    UK2
  2. Tender notice published
    15 Jan 2026, 16:04 GMT
    UK4
  3. Published value updated to £160,000
    15 Jan 2026, 16:04 GMT
    was £2,722,116
  4. Status changed to active
    15 Jan 2026, 16:04 GMT
  5. Procurement method changed
    15 Jan 2026, 16:04 GMT
  6. Deadline published: 30 Jan 2026, 12:00 GMT
    15 Jan 2026, 16:04 GMT
  7. Tender notice published
    15 Jan 2026, 16:26 GMT
    UK4
  8. Tender notice published
    21 Jan 2026, 15:11 GMT
    UK4
  9. Deadline moved to 5 Mar 2026, 12:00 GMT
    21 Jan 2026, 15:11 GMT
    +34 days · was 30 Jan 2026, 12:00 GMT
  10. Tender notice published
    22 Jan 2026, 16:46 GMT
    UK4
  11. Deadline moved to 5 Feb 2026, 12:00 GMT
    22 Jan 2026, 16:46 GMT
    -28 days · was 5 Mar 2026, 12:00 GMT
Published amendments (3)

Error - Opportunity not reserved to West Midlands suppliers

Submission deadline date extended from 30/01/2026 at 12:00 noon to 05/02/2026 at 12:00 noon.

Submission deadline updated to correct an error. Submission deadline date extended from 30/01/2026 at 12:00 noon to 05/02/2026 at 12:00 noon.

Routine re-releases (5)
  • 2026-01: 1 release · 15 Jan 2026
  • 2025-12: 1 release · 2 Dec 2025

Contracting authority & participating public bodies

Solihull Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGWC-7578-LYDG The Council House, Manor Square, Solihull, West Midlands, B91 3QBContact name, email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender