Find a TenderAwardedContract details notice
Published 25 Jun 2025, 09:16 BST

Official UK procurement notice

Community Based Alternative Crisis Support Service

Official notice

Authority: Central and North West London NHS Foundation Trust (Central government)·Consortium: 2 public authorities

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£8,800,000total for 2 lots · £10,560,000 inc. VAT
Submissions closed 11 Aug 2025awarded 3 Nov 2025
Awarded to Hestia Housing and Support
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Central North West London NHS Foundation Trust (CNWL) and West London NHS Trust (WLT) have completed a competitive process to identify an organisation who can co-produce six/eight community crisis alternative services, with our Experts by Experience (EBE) advisors, service users and carers, to be based in geographical locations across NW London boroughs.

The service will be a non-clinical service which will offer an open access safe space and calm environment for people who are experiencing mental health distress, in crisis, or need mental health advice. Without requiring an appointment, the provision will offer drop-in support, a warm drink, a listening ear, practical assistance, and the ability to refer or direct individuals to additional services if needed. The services will provide immediate practical support to reduce mental health distress and guide those with complex or urgent needs to the appropriate urgent care services. They help individuals manage their distress, develop healthy coping strategies, and ultimately aim to instil hope, self-worth, and purpose.

CNWL & WLT are committed to achieving the right balance of preventative community provision, access to home treatment in the community and inpatient care and the increase in the demand for inpatient beds means that a revised approach to the provision of services is required. Sufficient community and crisis care options are required to support patients in crisis and prevent reoccurrence, and this crisis provision is a key initiative to support this endeavour.

A core outcome for North West London is ‘to reduce A&E attendances’ with particular attention to High Intensity Users. It is vitally important that this service meets the needs of patients that frequently attend emergency settings if their needs could be met in a nonmedical environment. The provider will be expected to work with Liaison psychiatry teams and SPA’s to ensure access and outreach to particular service users is in place.

The services will form part of the CNWL & WLT mental health pathway alongside statutory services to bolster mental health support to CNWL service users (16+) and WLT service users 18+. This service will be available to people from North West London and consideration needs to be given to maximising access through careful location of 6/8 sites, with respect to population hubs, transport networks and areas of high need and maximising access for the population of the 8 Boroughs:

  • Ealing
  • Hounslow
  • Hammersmith & Fulham
  • Brent,
  • Harrow,
  • Hillingdon
  • Kensington & Chelsea and Westminster

This procurement was divided into lots.

Lot 1 – Central & North West London Foundation Trust boroughs (Brent, Harrow, Hillingdon, Kensington & Chelsea, Westminster).

Lot 2 - West London Trust boroughs (Ealing, Hammersmith & Fulham, Hounslow).

The contract will be for 3 years with the option to extend for a further 2 x 1 years. The start date of the contract will be 01 April 2026.

CPV: Counselling services · Guidance and counselling services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£8,800,000 together) · same evaluation weights on every lot
Lot #1WLTAwardedRenewal 3 yrsSMEVCSEPublished value£3,800,000

West London NHS Trust boroughs (Ealing, Hammersmith & Fulham, Hounslow)

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £3,800,000 exc. VAT · £4,560,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: 2 x 1 year extensions
Lot #2CNWLAwardedRenewal 3 yrsSMEVCSEPublished value£5,000,000

Central & North West London NHS Foundation Trust boroughs (Brent, Harrow, Hillingdon, Kensington & Chelsea, Westminster)

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £5,000,000 exc. VAT · £6,000,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: 2 x 1 year extensions

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality
  • Cost
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
25 Jun 2025, 09:16 BST
Last source update
12 Feb 2026, 08:39 GMT
Award evaluation window
Submission end – 29 Sept 2025
Authority reference
C366752
FTS notice number
2025/S 000-034913
Latest notice
Contract details notice (UK7)
Classification (CPV)
Counselling servicesGuidance and counselling services
Delivery area
London (UKI32)
Official registry OCID
ocds-h6vhtk-055304 Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
11 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The Trusts are utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications, including the submission of Tender responses will be conducted solely via the following link: health-family.force.com/s/Welcome ↗

Timeline

25 Jun 2025 → 1 Apr 2026 · 7 dates
  1. Tender notice published
    25 Jun 2025, 09:16 BST
  2. Submission deadline
    11 Aug 2025, 12:00 BST
  3. Award decision expected by392 days ago
    29 Sept 2025, 23:59 BST
  4. Assessment summaries sent358 days ago
    3 Nov 2025
  5. Standstill ends348 days ago
    12 Nov 2025, 23:59 GMT
  6. Latest notice published257 days ago
    12 Feb 2026, 08:39 GMT
  7. Contract starts209 days ago
    1 Apr 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 25 Jun 2025
  1. Tender notice published
    25 Jun 2025, 09:16 BST
    UK4
  2. Contract award notice published
    3 Nov 2025, 15:42 GMT
    UK6
  3. Status changed to complete
    3 Nov 2025, 15:42 GMT
  4. Contract signature expected
    30 Nov 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    12 Feb 2026, 08:39 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £8,800,0001 award exc. VAT
Bids received 2
Named bidders 1published on the award notice
Contracts signed 1latest 9 Feb 2026
Awarded toValueDateStatus
Across several lots1 award
Hestia Housing and Support1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x one (1) years in Contract extension periods£8,800,0003 Nov 2025Awarded

Contracts

  • Community Based Alternative Crisis Support Service · Hestia Housing and Support

    Signed
    9 Feb 2026
    Value
    £8,725,633
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    2 x one (1) years in Contract extension periods
    3 agreed KPIs: Reduction in rates of patients known and unknown to services attending at ED · Reduction in rates of readmission to adult acute mental health beds · Increase number of appropriate attendees at Crisis Alternative Services
    • Reduction in rates of patients known and unknown to services attending at ED
    • Reduction in rates of readmission to adult acute mental health beds
    • Increase number of appropriate attendees at Crisis Alternative Services

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · WLT1final-stage tenders · 2 at stage one01—
2 · CNWL1final-stage tenders · 3 at stage one01—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

2 public bodies on the notice

Central and North West London NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PQNQ-2236-WRPR 60 Gray's Inn Road, London, London, WC1X 8AQContact email

Consortium members and other public bodies

  • West London NHS TrustContracting authorityPublic authority - central governmentGB-PPON: PPPZ-6647-QHWH Southall, LondonContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Hestia Housing and SupportAwarded supplierGB-COH: 02020165 Beaufort House 4th Floor, 15 St. Botolph Street, London, London, EC3A 7DTContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender