Official UK procurement notice
Common Area / Stairwell Cleaning Term Contract
Authority: Langstane Housing Association (Housing)
What is being bought3 lots · detail below
Published requirement descriptionHaving clean and tidy stairwells positively impacts on our tenants’ experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. This is the award of a contract for provision of common area cleaning including internal cleaning of windows. The contract is split into 3 lots: Lot 1 Aberdeenshire, Lot 2 Aberdeen and Lot 3 Moray. In total, there are 83 schemes (259 stairwells) in scope (this may increase or decrease over the term of the contract).The initial term of the contract is 3 years, with 2 optional 1-year extensions.
- Recurrence: 2028
CPV: Accommodation, building and window cleaning services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1AberdeenshireAwardedRenewal
Lot #2Aberdeen CityAwardedRenewal
Lot #3MorayAwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Must be a member of accredited Health & Safety accreditation e.g. SSIP accredited - SafeContractor, CHAS or Contructionline
- Economic & financial standing
Minimum Turnover
Financial ratios
Minimum: Minimum Turnover per annum in each of the last 3 years. Lot 1 GBP111,000 Lot 2 GBP282,000 Lot 3 GBP72,000 In the last 3 years of accounts, Current Assets/ Current Liabilities needs to be 1.0 or more - Technical & professional ability
Evidence of relevant past experience and high quality performance
Minimum: Bidders must be able to provide 2 examples of having provided similar services within the last 3 years which includes evidence of high quality performance and user satisfaction.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2028
- First published
- 2 Aug 2024, 14:42 BST
- Last source update
- 6 Dec 2024, 08:35 GMT
- Award evaluation window
- 16 Sept 2024 – …
- FTS notice number
2024/S 000-039346- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04873bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The contract is subject to Key Performance Indicators regarding meeting the schedule of work, quality of work, tenant satisfaction, relationship with the Association, administration and health & safety.
Publisher note: Bidders were required to carry out a full site audit prior to bidding. (SC Ref:785142)
How it was run
Official notice- Submission deadline
- 16 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Sept 2024, 12:00 BST
Timeline
16 Sept 2024 → 31 Mar 2025 · 4 dates- Submission deadline16 Sept 2024, 12:00 BST
- Bids opened16 Sept 2024, 12:00 BST
- Notice published6 Dec 2024, 08:35 GMT
- Bids must remain valid until31 Mar 2025, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Dec 2024, 08:35 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Aberdeenshire1 award | |||
| Perfect Clean Edinburgh LtdSME | — | — | Awarded |
| Lot 2 · Aberdeen City1 award | |||
| Perfect Clean Edinburgh LtdSME | — | — | Awarded |
| Lot 3 · Moray1 award | |||
| Perfect Clean Edinburgh LtdSME | — | — | Awarded |
Contracts
Aberdeenshire · Perfect Clean Edinburgh LtdSME
- Signed
- 12 Nov 2024
- Value
- —
- Status
- active
Aberdeen City · Perfect Clean Edinburgh LtdSME
- Signed
- 12 Nov 2024
- Value
- —
- Status
- active
Moray · Perfect Clean Edinburgh LtdSME
- Signed
- 12 Nov 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Aberdeenshire | 5bids · 5 electronic · 5 from abroad | 3 | — | £180,177 – £222,637 |
| 2 · Aberdeen City | 5bids · 5 electronic · 5 from abroad | 3 | — | £431,379 – £718,890 |
| 3 · Moray | 5bids · 5 electronic · 5 from abroad | 3 | — | £120,000 – £176,760 |
| Whole notice | — | — | — | £720,190 – £1,118,288 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Perfect Clean Edinburgh LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.