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Published 15 Sept 2025, 08:14 BST

Official UK procurement notice

Commercial Property Refurbishment · UK public procurement notice

Official notice

Authority: Vico Homes (Public body)·Consortium: 2 public authorities

WorksBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: Yorkshire & Humber (UKE)
Published estimate£1,500,000≈ £500k / year · £1,800,000 inc. VAT
Submissions closed 16 Oct 2025awarded 11 Nov 2025
Awarded to Commercial Property Refurb Ltd
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

This project is to carry out safe and compliant turnkey refurbishment work to Vico Homes commercial and corporate properties and liaising with other nominated suppliers and sub contractors.

While numbers cannot be confirmed or guaranteed, we would be looking to carry out up to 10 refurbishments per year.

As properties become void, we will look to strip out all existing finishes and fittings, and using the included schedule of work ensure the units are upgraded and presented to customers ready to move in.

All work should be completed to manufacturers recommendations, codes of practice and relevant Building Regulations and standards.

All work is expected to be completed with no defects and all equipment tested and commissioned ready to hand over to the client ready to market.

All work is to comply with relevant environmental and sustainable best practice.

A program of work is to be produced showing each stage of work and agreed prior to starting work.

CPV: Refurbishment work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£1,500,000
Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: Yorkshire & Humber
Extensions: There are 2 optional extensions, of which both are for 12 months in length.
45453100 Refurbishment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 70%Social value: 10%
Published sub-criteria (3)
  • Quality Evaluation (Excluding Social Value): 20%
  • Total Cost: 70%
  • Social Value: 10%
Published award criteria (3)
  • Total Cost
  • Quality Evaluation (Excluding Social Value)
  • Social Value
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Sept 2025, 08:14 BST
Last source update
10 Dec 2025, 13:20 GMT
Authority reference
RFX1000003
FTS notice number
2025/S 000-056397
Latest notice
Contract details notice (UK7)
Classification (CPV)
Refurbishment work
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-0599db Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
16 Oct 2025, 12:00 BST
Submission deadline
16 Oct 2025, 12:00 BST
Clarification deadline
6 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

15 Sept 2025 → 10 Dec 2025 · 5 dates
  1. Tender notice published
    15 Sept 2025, 08:14 BST
  2. Clarification questions by381 days ago
    6 Oct 2025, 12:00 BST
  3. Submission deadline371 days ago
    16 Oct 2025, 12:00 BST
  4. Contract starts326 days ago
    1 Dec 2025
  5. Latest notice published316 days ago
    10 Dec 2025, 13:20 GMT

Notice history

6 events · 3 releases on Find a Tender · since 15 Sept 2025
  1. Tender notice published
    15 Sept 2025, 08:14 BST
    UK4
  2. Contract award notice published
    11 Nov 2025, 11:42 GMT
    UK6
  3. Status changed to complete
    11 Nov 2025, 11:42 GMT
  4. Buyer details updated
    11 Nov 2025, 11:42 GMT
  5. Contract signature expected
    21 Nov 2025, 23:59 GMT
    scheduled
  6. Contract details notice published
    10 Dec 2025, 13:20 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £237,4951 award exc. VAT
Bids received 105 from SMEs
Contracts signed 1latest 1 Dec 2025
Awarded toValueDateStatus
Commercial Property Refurb LtdSME1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: Contract term is 36 months + 12 months + 12 months. Extensions can be taken based on performance.£237,49511 Nov 2025Awarded

Contracts

  • Commercial Property Refurbishment · Commercial Property Refurb LtdSME

    Signed
    1 Dec 2025
    Value
    £1,187,477
    Period
    1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030 with extensions
    Status
    active
    Extensions
    Contract term is 3+1+1. Can be extended based on performance.
    2 agreed KPIs: Provision of suitable and sufficient resource to carry out work on time · Maintenance of Health and Safety requirements and standards
    • Provision of suitable and sufficient resource to carry out work on time
    • Maintenance of Health and Safety requirements and standards

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10final-stage tenders50—

Contracting authority & participating public bodies

2 public bodies on the notice

VICO HOMES LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS007530 · GB-PPON: PHVM-7719-BQMQ Merefield House, Whistler Drive, Castleford, Yorkshire & Humber, WF10 5HXContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • COMMERCIAL PROPERTY REFURB LIMITEDAwarded supplierGB-COH: 07861227GB-PPON: PRPL-1181-TMRL Chapel House Queen Street, Leeds, Yorkshire & Humber, LS10 1SLContact email
  • Commercial Property Refurb LtdAwarded supplierGB-PPON: PRPL-1181-TMRL 800756 Chapel House, Queen Street, Stourton, Leeds, Yorkshire & Humber, LS10 2RJContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender