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Find a TenderAwarded without competition
Published 29 Jun 2021, 15:34 BST

Official UK procurement notice

Commercial Catering and Food Preparation Equipment

Official notice

Authority: the Education Authority (Central government)·Consortium: 2 public authorities

Framework agreement9 lotsGoodsAward procedure without prior publication of a call for competitionSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 14 Aug 2024no call for competition
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

Supply and delivery of Commercial Catering, Food Preparation Equipment to individual educational establishments within the Northern Ireland for the Framework period.

CPV: Canteen equipment · Catering equipment · Electric toasters · Food blenders · Food mixers · Food processors · Industrial kitchen equipment · Meat slicers · Restaurant equipment

How this framework works

From the published notice
Bids received
9 bids on the busiest of 8 lots · 3 suppliers appointed

Lots and requirements (9)Procurement structure

9 lots · no lot values published
Shared scope across 7 of 9 lots

Applies to lots 3, 4, 5, 6, 7, 8, 9.

The EA invites tenders for the Supply and delivery of Commercial Catering, Food Preparation Equipment to individual educational establishments within the Northern Ireland for the period 1 June 2021 – 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period. This tender consists of; Lot 1 Food Processor with vegetable preparation functionality, Lot 2 Handheld Stick Blenders, Lot 3 Meat Slicer, Lot 4, 5, 6, 7 and 8 Commercial quality food mixers, Lot 9 Toasters and Contact Toasted Sandwich Maker. Additional information: This framework is let by the Northern Ireland Education Authority “EA” and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. www.education-ni.gov.uk/services/schools-plus ↗ Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at these schools, and Controlled Youth Centres. www.nidirect.gov.uk/contacts/further-edu… ↗ Further Education Colleges in NI www.nicie.org/parents/school-finder/ ↗ Grant Controlled Integrated Education Schools in NI www.isc.co.uk/schools/northern-ire… ↗ Independent School in NI Libraries NI: www.librariesni.org.uk/Libraries/Pages/libr… ↗ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI CCEA Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council CSSC Northern Ireland Council for Integrated Education NICIE

Lot #1Food Processor with Vegetable Preparation FunctionalityAwarded
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #2Handheld Stick BlendersAwarded

The EA invites tenders for the Supply and delivery of Commercial Catering, Food Preparation Equipment to individual educational establishments within the Northern Ireland for the period 1 June 2021 – 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period. This tender consists of; Lot 1 Food Processor with vegetable preparation functionality, Lot 2 Handheld Stick Blenders, Lot 3 Meat Slicer, Lot 4, 5, 6, 7 and 8 Commercial quality food mixers, Lot 9 Toasters and Contact Toasted Sandwich Maker. Additional information: This framework is let by the Northern Ireland Education Authority “EA” and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place.www.education-ni.gov.uk/services/schools-plu… ↗ and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at these schools, and Controlled Youth Centres.www.nidirect.gov.uk/contacts/further-edu… ↗ Education Colleges in NIwww.nicie.org/parents/school-finde… ↗ Controlled Integrated Education Schools in NIwww.isc.co.uk/schools/northern-ire… ↗ School in NILibraries NI: www.librariesni.org.uk/Libraries/Pages/libr… ↗ Teachers’ and Educational CentresCouncil for the Curriculum, Examination and Assessment NI CCEAArmagh Observatory and PlanetariumMiddletown Centre for AutismControlled Schools Support Council CSSCNorthern Ireland Council for Integrated Education NICIE

Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #3Meat Slicer, Large, ElectricAwarded
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #4Mixer - 5 Litres approx Capacity, Bench ModelAwarded
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #5Mixer 10 - 12 Litres approx Capacity, Bench ModelAwarded
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #6Mixer - 20 Litres approx Capacity, required to be floor standingAwarded
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #7Mixers, Pedestal Models, Capacity 30 Litres approxAwarded
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #8Mixers, Pedestal Model, 40 litre capacity approx.Awarded
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders
Lot #9Toasters and Toasted Sandwich MakerCancelled
Delivery: Northern Ireland
Extensions: The framework will be for the period 1 June 2021 to 31 May 2023 with the option to extend for one further period of twelve months or parts thereof on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.
39310000 Catering equipment39312100 Meat slicers39312200 Canteen equipment39315000 Restaurant equipment39711200 Food processors39711210 Food blenders

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Jun 2021, 15:34 BST
Last source update
16 Aug 2024, 20:11 BST
Authority reference
CAT-19-014
FTS notice number
2024/S 000-026230
Classification (CPV)
Canteen equipmentCatering equipmentElectric toastersFood blendersFood mixersFood processorsIndustrial kitchen equipmentMeat slicersRestaurant equipment
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02c172 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

Modification to the current framework is necessary to ensuring ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place.

These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:

(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

The Education Authority set up CAT-23-001 Dynamic Purchasing System for Catering Equipment which went live in May 23 with the original intention of running further competitions from the DPS. Following a strategic review, EA has opted instead to put in place a Framework Agreement, covering Food Preparation Equipment, Food Transport and Food Holding Equipment, the tender for which CAT-24-001 ‘Equipment for food holding, preparation and transport’ closed on 15 August 2024.

The extension of this arrangement for a period of two months will ensure service continuity for the Catering Service and will also help align the end dates of the above mentioned expiring contracts with the estimated start date of the new arrangement, currently estimated to be 1 November 2024.

(ii)the modification does not alter the overall nature of the contract;

The nature of the Framework Agreement is not being amended.

(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.

The short extension does not include a modification of the Framework value. The 2 month extension to time is well within the 50% permissible compared to the original term of 39 months.

Notice history

2 events · 2 releases on Find a Tender · since 16 Aug 2024
  1. Procurement method changed
    16 Aug 2024, 20:11 BST
  2. Buyer details updated
    16 Aug 2024, 20:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 91 from SMEs · busiest of 8 lots
Contracts signed 11latest 14 Aug 2024

11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 11 of these contracts carry the same published figure, £1,762,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 026230-2024-1

    Signed
    14 Aug 2024
    Value
    ceiling above
    Status
    active

  • Contract 026230-2024-2

    Signed
    14 Aug 2024
    Value
    ceiling above
    Status
    active

  • Contract 026230-2024-3

    Signed
    14 Aug 2024
    Value
    ceiling above
    Status
    active

  • Lot 1 Food Processor with Vegetable Preparation Functionality

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

  • Lot 2 Handheld Stick Blenders

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

  • Lot 3 Meat Slicer, Large, Electric

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

  • Lot 4 Mixer - 5 Litres (approx) Capacity, Bench Model

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

  • Lot 5 Mixer 10 - 12 Litres (approx) Capacity, Bench Model

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 Mixer - 20 Litres (approx) Capacity, required to be floor standing

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

  • Lot 7 Mixers, Pedestal Models, Capacity 30 Litres (approx)

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

  • Lot 8 Mixers, Pedestal Model, 40 litre capacity (approx.)

    Signed
    29 Jun 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Food Processor with Vegetable Preparation Functionality9bids · 9 electronic · 1 from abroad1——
2 · Handheld Stick Blenders9bids · 9 electronic · 1 from abroad1——
3 · Meat Slicer, Large, Electric9bids · 9 electronic · 1 from abroad1——
4 · Mixer - 5 Litres approx Capacity, Bench Model9bids · 9 electronic · 1 from abroad1——
5 · Mixer 10 - 12 Litres approx Capacity, Bench Model9bids · 9 electronic · 1 from abroad1——
6 · Mixer - 20 Litres approx Capacity, required to be floor standing9bids · 9 electronic · 1 from abroad1——
7 · Mixers, Pedestal Models, Capacity 30 Litres approx9bids · 9 electronic · 1 from abroad1——
8 · Mixers, Pedestal Model, 40 litre capacity approx.9bids · 9 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact email

Consortium members and other public bodies

  • Education Authority NIContracting authorityRegional or local authorityEducation Armagh, UKContact name, email

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Belfast

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.