Official UK procurement notice
Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework
Authority: Berwickshire Housing Association Ltd (Housing)
What is being bought2 lots · detail below
Published requirement descriptionLot 1 - Commercial Boiler Service & Reactive Maintenance Framework
Lot 2 – ASHP/GSHP Boiler Service & Reactive Maintenance Framework
2026/27 – 2028/29 (with 2 x single year extension options)
- Recurrence: As per the ITT
CPV: Repair and maintenance services · Repair and maintenance services of central heating
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Commercial Boiler Service & Reactive MaintenanceRenewal
Lot 1 - Commercial Boiler Service & Reactive Maintenance Framework
2026/27 – 2028/29 (with 2 x single year extension options)
The work comprises the Annual Inspection and Testing of 14 Commercial Gas Installations, located in 5 properties including all supply pipe work, equipment and appliances (including radiators, pipework, associated controls, tanks, calorifiers, pumps, control panels and systems and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT
Lot #2ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 – 2028/29 (with 2 x single year extension options)Renewal
Lot 2 – ASHP/GSHP Boiler Service & Reactive Maintenance Framework
2026/27 – 2028/29 (with 2 x single year extension options)
The work comprises the Annual Inspection, Testing and Reactive Maintenance of 456 systems powered by an Air Source Heat Pump (ASHP) and 11 systems powered by a Ground Source Heat Pump (GSHP) that shall be subject to servicing and reactive maintenance. Additionally, there are 298 with an Unvented Hot Water Cylinders (UHWC) and to be serviced and the servicing of thermostatic mixing valves where already installed in the Association’s residential properties are to be included. ASHP, GSHP & UHWC will receive a bi-annual service (every 2 years) of the heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost of Service: 60%
Published award criteria (2)
- Quality: 40%
- Cost of Service: 60%
- Suitability
See attached ITT - ITT - SPD and Price Quality Evaluation - Commercial ASHP GSHP & UHWC - vfinal
- Technical & professional ability
See attached ITT - ITT - SPD and Price Quality Evaluation - Commercial ASHP GSHP & UHWC - vfinal
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · As per the ITT
- First published
- 1 Sept 2025, 16:13 BST
- Last source update
- 6 Mar 2026, 12:05 GMT
- Award evaluation window
- 6 Apr 2026 – …
- FTS notice number
2026/S 000-020324- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059199Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See attached Tender Documents and Contract and Contractual KPIs attached with the Contract Notice.
Publisher note: Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST. If you are in an doubt as a question through PCS questions and answer section within the contract notice. Also see the list of documents listed below that have to be completed and returned. SPD (Scotland) Document - Global Questions SPD Response & Evidence Financial Ratio (3 year & Ave)- (Bidders Name) Quality Response CB Clause for % contribution on Framework Lot Selection Form Excel Pricing Schedule Lot 1 & Lot 2 6.1 Appendix A - Form of Tender - BHA 6.6 Appendix E - List of Sub-contractors (also see ITT) 6.7 Appendix F - Anti-Collusion Non-Canvassing Conflict Of Interest Statements NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=820853. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: See attached 'CB Clause for % contribution on MTC' to be completed and signed a returned with the submission. (SC Ref:820853)
How it was run
Official notice- Appointment period ends
- 6 Apr 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 Apr 2026, 12:00 BST
Timeline
12 Dec 2025 → 6 Apr 2026 · 4 dates- Next notice expected315 days ago12 Dec 2025
- Notice published231 days ago6 Mar 2026, 12:05 GMT
- Admission / appointment period ends200 days ago · period end, not a bid countdown6 Apr 2026, 12:00 BST
- Bids opened200 days ago6 Apr 2026, 12:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 6 Mar 2026- Published value published: £480,0006 Mar 2026, 12:05 GMT
- Status changed to active6 Mar 2026, 12:05 GMT
- Procurement method changed6 Mar 2026, 12:05 GMT
- Deadline published: 6 Apr 2026, 12:00 BST6 Mar 2026, 12:05 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria