Find a TenderClosed
Published 1 Sept 2025, 16:13 BST

Official UK procurement notice

Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework

Official notice

Authority: Berwickshire Housing Association Ltd (Housing)

Framework agreement2 lotsServicesOpen procedure
Framework ceiling (notional)£480,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 6 Apr 2026
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Lot 1 - Commercial Boiler Service & Reactive Maintenance Framework

Lot 2 – ASHP/GSHP Boiler Service & Reactive Maintenance Framework

2026/27 – 2028/29 (with 2 x single year extension options)

  • Recurrence: As per the ITT

CPV: Repair and maintenance services · Repair and maintenance services of central heating

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Commercial Boiler Service & Reactive MaintenanceRenewal

Lot 1 - Commercial Boiler Service & Reactive Maintenance Framework

2026/27 – 2028/29 (with 2 x single year extension options)

The work comprises the Annual Inspection and Testing of 14 Commercial Gas Installations, located in 5 properties including all supply pipe work, equipment and appliances (including radiators, pipework, associated controls, tanks, calorifiers, pumps, control panels and systems and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT

Delivery: Scotland
Extensions: As required · The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association’s discretion.Variant bids: not allowed
Lot #2ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 – 2028/29 (with 2 x single year extension options)Renewal

Lot 2 – ASHP/GSHP Boiler Service & Reactive Maintenance Framework

2026/27 – 2028/29 (with 2 x single year extension options)

The work comprises the Annual Inspection, Testing and Reactive Maintenance of 456 systems powered by an Air Source Heat Pump (ASHP) and 11 systems powered by a Ground Source Heat Pump (GSHP) that shall be subject to servicing and reactive maintenance. Additionally, there are 298 with an Unvented Hot Water Cylinders (UHWC) and to be serviced and the servicing of thermostatic mixing valves where already installed in the Association’s residential properties are to be included. ASHP, GSHP & UHWC will receive a bi-annual service (every 2 years) of the heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT

Delivery: Scotland
Extensions: As required · The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association’s discretion.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost of Service: 60%
Published award criteria (2)
  • Quality: 40%
  • Cost of Service: 60%
Conditions of participation2
  • Suitability

    See attached ITT - ITT - SPD and Price Quality Evaluation - Commercial ASHP GSHP & UHWC - vfinal

  • Technical & professional ability

    See attached ITT - ITT - SPD and Price Quality Evaluation - Commercial ASHP GSHP & UHWC - vfinal

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · As per the ITT
First published
1 Sept 2025, 16:13 BST
Last source update
6 Mar 2026, 12:05 GMT
Award evaluation window
6 Apr 2026 – …
FTS notice number
2026/S 000-020324
Classification (CPV)
Repair and maintenance servicesRepair and maintenance services of central heating
Delivery area
Scotland (UKM91)
Official registry OCID
ocds-h6vhtk-059199 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See attached Tender Documents and Contract and Contractual KPIs attached with the Contract Notice.

Publisher note: Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST. If you are in an doubt as a question through PCS questions and answer section within the contract notice. Also see the list of documents listed below that have to be completed and returned. SPD (Scotland) Document - Global Questions SPD Response & Evidence Financial Ratio (3 year & Ave)- (Bidders Name) Quality Response CB Clause for % contribution on Framework Lot Selection Form Excel Pricing Schedule Lot 1 & Lot 2 6.1 Appendix A - Form of Tender - BHA 6.6 Appendix E - List of Sub-contractors (also see ITT) 6.7 Appendix F - Anti-Collusion Non-Canvassing Conflict Of Interest Statements NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=820853. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: See attached 'CB Clause for % contribution on MTC' to be completed and signed a returned with the submission. (SC Ref:820853)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
6 Apr 2026, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
6 Apr 2026, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

12 Dec 2025 → 6 Apr 2026 · 4 dates
  1. Next notice expected315 days ago
    12 Dec 2025
  2. Notice published231 days ago
    6 Mar 2026, 12:05 GMT
  3. Admission / appointment period ends200 days ago · period end, not a bid countdown
    6 Apr 2026, 12:00 BST
  4. Bids opened200 days ago
    6 Apr 2026, 12:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 6 Mar 2026
  1. Published value published: £480,000
    6 Mar 2026, 12:05 GMT
  2. Status changed to active
    6 Mar 2026, 12:05 GMT
  3. Procurement method changed
    6 Mar 2026, 12:05 GMT
  4. Deadline published: 6 Apr 2026, 12:00 BST
    6 Mar 2026, 12:05 GMT

Contracting authority & participating public bodies

Berwickshire Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities 55 Newtown Street, Duns, Berwickshire, Scotland, TD11 3AUContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff Court HouseReview body Selkirk

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria