Official UK procurement notice
CO0419 Procurement of Insurance Policies
Authority: Essex County Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionEssex County Council has procured the following Insurance services, through an Open procedure procurement exercise:
Lot 1: Property Insurance (comprising buildings and contents that the Council are responsible for and includes maintained schools)
Lot 2: Motor Insurance (comprising general fleet and waste vehicles)
Lot 3: School Journeys (travel) Insurance (for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel.)
Lot 4: Engineering Inspection Insurance (for all relevant plant in ECC buildings and maintained schools.)
Each contract will be for an initial term of 3 years (commencing 1st April 2025), with an option to extend for up to a further 2 years (12 month increments each).
CPV: Engineering insurance services · Financial and insurance services · Insurance related to Transport · Motor vehicle insurance services · Property insurance services
Lots and requirements (4)Procurement structure
4 lots · no lot values published · evaluation weights differ by lotLot #1Combined Property InsuranceAwardedRenewal
Property insurance for all buildings and contents that the Council is responsible for, including maintained schools (the policy also covers Business Interruption) for a period of 3 years with the
option to extend for a further 2 periods of 12 months.
Lot #2Motor Insurance (comprising general fleet and waste vehicles)AwardedRenewal
Motor insurance for vehicles within our general fleet and waste fleet for a period of 3 years with the option to extend for a further 2 periods of 12 months.
Lot #3School Journeys (travel) InsuranceAwardedRenewal
School Journey (travel) insurance for all maintained schools. The policy covers all authorised
personnel on official schools trips for personal accident and travel for a period of 3 years with
the option to extend for a further 2 periods of 12 months.
Lot #4Engineering Inspection InsuranceAwardedRenewal
Engineering Inspection insurance services. This is a statutory requirement to comply with Health & Safety legislation. The inspection contract covers all relevant plant in ECC buildings and maintained schools for a period of 3 years with the option to extend for a further 2 periods of 12 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Combined Property Insurance | 35% | 60% | 5% | |
| 2 · Motor Insurance (comprising general fleet and waste vehicles) | 35% | 60% | 5% | |
| 3 · School Journeys (travel) Insurance | 40% | 60% | — | |
| 4 · Engineering Inspection Insurance | 30% | 70% | — |
- Price carries 60–70 points depending on the lot; most lots put it at 60 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 3 Oct 2024, 08:16 BST
- Last source update
- 14 Mar 2025, 12:16 GMT
- Award evaluation window
- 22 Nov 2024 – …
- Authority reference
DN738003- FTS notice number
2025/S 000-009414- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a538Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: For this tender the Authority will be using the ProContract eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications relating to this procurement exercise must be via the portal's messaging system. It is recommended that any bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. Please direct all queries through the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council directly via email will be directed to the portal for communications. A registered supplier account is needed to access information, but registration is free of charge. The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with any registration queries. Please direct any technical queries to the helpdesk in the first instance, selecting the Supplier Support option on the home page. The Council reserves the right to amend timescales for any reason and change the evaluation criteria where necessary for example if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise.
How it was run
Official notice- Submission deadline
- 22 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 22 Nov 2024, 12:05 GMT
Timeline
22 Nov 2024 → 1 Apr 2025 · 5 dates- Submission deadline22 Nov 2024, 12:00 GMT
- Bids opened22 Nov 2024, 12:05 GMT
- Notice published14 Mar 2025, 12:16 GMT
- Contract starts1 Apr 2025, 00:00 BST
- Bids must remain valid until1 Apr 2025, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Mar 2025, 12:16 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Combined Property Insurance1 award | |||
| Risk Management Partners Ltd | — | — | Awarded |
| Lot 2 · Motor Insurance (comprising general fleet and waste vehicles)1 award | |||
| Risk Management Partners LtdGeneral Fleet Motor Insurance | — | — | Awarded |
| Lot 3 · School Journeys (travel) Insurance1 award | |||
| Risk Management Partners Ltd | — | — | Awarded |
| Lot 4 · Engineering Inspection Insurance1 award | |||
| Allianz Engineering Inspection Services Limited | — | — | Awarded |
Contracts
Combined Property Insurance · Risk Management Partners Ltd
- Signed
- 24 Feb 2025
- Value
- £4,682,032
- Period
- … – 31 Mar 2028
- Status
- active
General Fleet Motor Insurance · Risk Management Partners Ltd
- Signed
- 24 Feb 2025
- Value
- £676,049
- Period
- … – 31 Mar 2028
- Status
- active
School Journeys (travel) Insurance · Risk Management Partners Ltd
- Signed
- 24 Feb 2025
- Value
- £129,933
- Period
- … – 31 Mar 2028
- Status
- active
Engineering Inspection Insurance · Allianz Engineering Inspection Services Limited
- Signed
- 24 Feb 2025
- Value
- £607,903
- Period
- … – 31 Mar 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Combined Property Insurance | 3bids · 3 electronic | — | — | — |
| 2 · Motor Insurance (comprising general fleet and waste vehicles) | 4bids · 4 electronic | — | — | — |
| 3 · School Journeys (travel) Insurance | 4bids · 4 electronic | — | — | — |
| 4 · Engineering Inspection Insurance | 5bids · 5 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Court of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- Allianz Engineering Inspection ServicesAwarded supplier
- Risk Management Partners LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.