Official UK procurement notice
Collaborative Dynamic Purchasing System – Print, Graphic Design, Signage, Specialised Print & Livery
Authority: Denbighshire County Council (Central government)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionDenbighshire County Council and Flintshire County Council are seeking to establish a Dynamic Purchasing System for the Provision of Print, Graphic Design, Banners and Signage, Vehicle Livery and Specialist Publications.
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The Councils are seeking technically competent suppliers to deliver best value for money service and to deliver continuous improvement in costs savings and efficiency gains
Denbighshire County Council will be leading on the Tender process on behalf of Denbighshire County Council and Flintshire County Council.
The DPS will be divided in to five distinct lots:
Lot Description
Lot 1 – Print
Lot 2 – Graphic design
Lot 3 – Banners & Signage
Lot 4 – Vehicle Livery
Lot 5 – Specialist Publications
A dynamic purchasing system (DPS), is a method of procurement, used for the supply of goods and/or services. It’s different to traditional procurement routes as it operates an ‘open market’ for suppliers to join either constantly or very frequently. This allows buyers to continually expand their network of suppliers and welcome new businesses that can meet their changing needs.
The DPS will be evaluated on the basis of 100% Quality.
Social benefits and carbon reduction elements will form part of the evaluation and Project Management process.
CPV: Bespoke printed matter · Graphic design services · Printed matter and related products · Transport equipment and auxiliary products to transportation
How this dynamic market works
From the published notice- Type
- Dynamic market
Lots and requirements (5)Procurement structure
5 lots · no lot values published · a supplier may bid for at most 5 of them · evaluation weights differ by lotLot #1Print
The Supplier shall have in-house capability to print all of the requirements specified.
Types of Print (but not limited to)
-Adverts (press and magazine)
-Booklets/brochures
-Reports
-Leaflets
-Flyers
-Pamphlets
-Annual Reports
-General Marketing Literature
-Document covers/style guides
-Direct marketing(leaflets/flyers)
-Tourism brochures
-Newsletters
-Standard forms
-Infographics
-NCR books
-Posters
-Business cards
-Stationery
Types of Finishing
-Die cutting
-Perforation
-Folding
-Saddle Stitching
-Gluing
-Perfect Binding
-Varnishing
-Drilling
-Creasing
-Section Sewing
-Numbering
-Laminating
-Wirebinding
Lot #2Graphic Design
The Council requires the provision of the design of Digital and Print ready artwork and digital format artwork for a number of different print and display formats, including but not limited to list shown below:
Copyright and ownership of artworks provided will remain the property of the Council.
The Council will require the ability to transfer any printed document to digital so it can be used for digital marketing campaigns and PR campaigns. The format of the Designs supplied must accommodate this.
Any artworks provided by the Council for the production of print work must be returned with the goods supplied and for the avoidance of any doubt will remain the property of the Council and must not be used for any other purpose than that specified by the Council:
-Adverts(press and magazine)
-Booklets/brochures
-Reports
-Leaflets
-Flyers
-Pamphlets
-Annual Reports
-General Marketing Literature
-Document covers/style guides
-Direct marketing(leaflets/flyers)
-Tourism brochures
-Newsletters
-Standard forms
-Design of logos and templates
-Infographics
-Design exhibition panels
-Banner and signage design
The Supplier shall be able to:
-provide application and interpretation of a customer’s brand guidelines and Welsh Language Standards with the ability to work to the customer’s artwork requirements
-produce a first rough of draft artwork
-supply visual, artwork and proofs in a digital format
-provide a hard copy visual, artwork and proofs when required
-provide page layout services
-supply print ready artwork
-supply artwork ready for online publishing and email
-provide proof reading services in a range of languages (Welsh and English)
-provide artwork for online templates
-provide copywriting and editorial services
-provide image research and sourcing (photography and illustration) services
-provide photography and retouching services
-provide illustration commissioning services
Lot #3Banners & Signage
The Supplier shall have in-house capability to print all of the requirements specified.
Types of Print (but not limited to)
-Adverts (press and magazine)
-Booklets/brochures
-Reports
-Leaflets
-Flyers
-Pamphlets
-Annual Reports
-General Marketing Literature
-Document covers/style guides
-Direct marketing(leaflets/flyers)
-Newsletters
-Standard forms
-Infographics
-NCR books
-Posters
-Business cards
-Stationery
Types of Finishing
-Die cutting
-Perforation
-Folding
-Saddle Stitching
-Gluing
-Perfect Binding
-Varnishing
-Drilling
-Creasing
-Section Sewing
-Numbering
-Laminating
-Wirebinding
Lot #4Vehicle Livery
The supplier shall
-provide application and interpretation of a customer’s brand guidelines and Welsh Language Standards where applicable with the ability to work to the customer’s artwork requirements
-Design artwork for approval by Fleet and Communications Team using the DCC branding
-Install on site the vehicle livery
Lot #5Specialised Print
The supplier shall
-The Supplier shall have in-house capability to print all of the requirements specified
Print Type
-High Quality Art Books and Exhibition Catalogues
Plant
-B1 and B2 6 colour presses
-Digital SRA3 and/or B2 press
Finishing
-Die Cutting
-Perforation
-Folding
-Saddle Stitching
-Gluing
-Perfect, Case and Cloth Binding
-Varnishing
-Drilling
-Creasing
-Laminating
-UV Varnishing
-PUR Binding
-Embossing / De-bossing
-Singer Sewing
-Foil Blocking
-Hand Finishing and Making Up
Additional requirements:
-ISO 90001 Quality Management
-ISO 14001 Environmental Management
-FSC® Certified (FSC-C003554)
-Offer guidance, advice and support to the DCC/DLL and the Graphic Design agency providing artwork.
-Offer the ability to press-pass projects on request.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Print | 100 | — | |
| 2 · Graphic Design | 100 | — | |
| 3 · Banners & Signage | 100 | — | |
| 4 · Vehicle Livery | 100 | — | |
| 5 · Specialised Print | 100 | 100 |
- Price carries 100 points on every lot: a 10% discount moves about 10 points.
- “Collaborative Dynamic Purchasing System – Print, Graphic Design,…” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Aug 2021, 15:55 BST
- Last source update
- 9 Aug 2021, 15:55 BST
- Award evaluation window
- 8 Sept 2021 – …
- Authority reference
RFX DPS1000021REQ- FTS notice number
2021/S 000-019228- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d28bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113074. (WA Ref:113074) The buyer considers that this contract is suitable for consortia.
How it was run
Official notice- Admission period ends
- 8 Sept 2021, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 8 Sept 2021, 15:00 BST
Timeline
9 Aug 2021 → 8 Sept 2021 · 3 dates- Notice published9 Aug 2021, 15:55 BST
- Admission / appointment period endsperiod end, not a bid countdown8 Sept 2021, 15:00 BST
- Bids opened8 Sept 2021, 15:00 BST
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Flintshire County CouncilContracting authority
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria