TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 20 Jul 2022, 11:04 BST

Official UK procurement notice

Coach and Mini-Bus Hire Framework

Official notice

Authority: Glasgow City Council (Local council)·Consortium: 2 public authorities

Framework agreement19 lotsServicesOpen procedureSME suitable
Sectors: Transport & Passenger Services (60) Delivery: Scotland (UKM82)
Framework ceiling (notional)£4,000,000total for 19 lots · framework ceiling, not attributable revenue
Submissions closed 31 Aug 2022awarded 16 Dec 2022
Lots 19see the lot list below

Re-procurement plannedCoach and Mini-Bus Hire Framework · tender expected

What is being bought19 lots · detail below

Published requirement description

Glasgow City Council is seeking to establish a framework agreement for the provision of coach and mini-bus hire services. The service will include journeys both within and out with the city boundary for Glasgow City Council departments and it's ALEO's.

CPV: Hire of buses and coaches with driver

How this framework works

From the published notice
Places
up to 40 suppliers · 3 bids on the busiest of 19 lots (0.1 per place) · 3 appointed

Lots and requirements (19)Procurement structure

19 lots · no lot values published · same evaluation weights on every lot
Lot #1SwimmingAwardedRenewal

Hire of vehicles with driver for the transport of pupils from schools to swimming pools for swimming lessons. This will be a large scale round robin type service requiring multiple vehicles for several collections and drop offs per day.

The appointed supplier will be required to fully manage this service to ensure the safe and timely transport of pupils between various pools and schools in line with the agreed timetable of scheduled lessons.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #28 to 16 Seater Glasgow SouthAwardedRenewal

Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 – 8) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #317 to 26 Seater Glasgow SouthAwardedRenewal

Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 – 8) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #427 to 40 Seater Glasgow SouthAwardedRenewal

Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 – 8) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #541 to 54 Seater Glasgow SouthAwardedRenewal

Hire of 41 to 54 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 – 8) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #655 to 69 Seater Glasgow SouthAwardedRenewal

Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 – 8) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #770(+) Seater and Double Decker Bus Glasgow SouthAwardedRenewal

Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 – 8) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #88 to 16 Seater Glasgow North WestAwardedRenewal

Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 – 16 and 23) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #917 to 26 Seater Glasgow North WestAwardedRenewal

Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 – 16 and 23) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1027 to 40 Seater Glasgow North WestAwardedRenewal

Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 – 16 and 23) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1141 to 54 Seater Glasgow North WestAwardedRenewal

Hire of 41 to 54 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 – 16 and 23) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1255 to 69 Seater Glasgow North WestAwardedRenewal

Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 – 16 and 23) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1370(+) Seater and Double Decker Bus Glasgow North WestAwardedRenewal

Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 – 16 and 23) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #148 to 16 Seater Glasgow North EastAwardedRenewal

Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 – 22 and ward 9) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1517 to 26 Seater Glasgow North EastAwardedRenewal

Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 – 22 and ward 9) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1627 to 40 Seater Glasgow North EastAwardedRenewal

Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 – 22 and ward 9) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1741 to 55 Seater Glasgow North EastAwardedRenewal

Hire of 41 to 55 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 – 22 and ward 9) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1855 to 69 Seater Glasgow North EastAwardedRenewal

Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 – 22 and ward 9) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #1970(+) Seater and Double Decker Bus Glasgow North EastAwardedRenewal

Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 – 22 and ward 9) to any location.

Delivery: Scotland · Glasgow
Extensions: Extension of up to 12 months subject to funding.Variant bids: not allowed
60172000 Hire of buses and coaches with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 19 lots
Quality: 10%Price: 80%Environmental: 10%
Published sub-criteria (4)
  • Operational: 5%
  • Fair Work First: 5%
  • price: 80%
  • Sustainability: 10%
Published award criteria (4)
  • Operational: 5%
  • Sustainability: 10%
  • Fair Work First: 5%
  • Price: 80%
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Coach and Mini-Bus Hire Framework” is a framework: the contest is a place on its panel, up to 40 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jul 2022, 11:04 BST
Last source update
27 Jan 2023, 15:42 GMT
Award evaluation window
31 Aug 2022 – …
Authority reference
GCC005201CPU
FTS notice number
2023/S 000-002658
Classification (CPV)
Hire of buses and coaches with driver
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-0353b8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

Publisher note: Combined value of Lots 2 - 19 is 580,000 GBP per annum. (SC Ref:720087)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
31 Aug 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
31 Aug 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

31 Aug 2022 → 27 Jan 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    31 Aug 2022, 12:00 BST
  2. Bids opened
    31 Aug 2022, 12:00 BST
  3. Notice published
    27 Jan 2023, 15:42 GMT

Notice history

2 events · 2 releases on Find a Tender · since 27 Jan 2023
  1. Status changed to complete
    27 Jan 2023, 15:42 GMT
  2. Buyer details updated
    27 Jan 2023, 15:42 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 33 from SMEs · busiest of 19 lots
Contracts signed 19latest 16 Dec 2022

19 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 18 of these contracts carry the same published figure, £1, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Swimming

    Signed
    16 Dec 2022
    Value
    £320,424
    Status
    active

  • 55 to 69 Seater Glasgow North East

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 70(+) Seater and Double Decker Bus Glasgow North East

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 8 to 16 Seater Glasgow South

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 17 to 26 Seater Glasgow South

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 27 to 40 Seater Glasgow South

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 41 to 54 Seater Glasgow South

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 55 to 69 Seater Glasgow South

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 70(+) Seater and Double Decker Bus Glasgow South

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 8 to 16 Seater Glasgow North West

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 17 to 26 Seater Glasgow North West

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 27 to 40 Seater Glasgow North West

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 41 to 54 Seater Glasgow North West

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 55 to 69 Seater Glasgow North West

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 70(+) Seater and Double Decker Bus Glasgow North West

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 8 to 16 Seater Glasgow North East

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 17 to 26 Seater Glasgow North East

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 27 to 40 Seater Glasgow North East

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

  • 41 to 55 Seater Glasgow North East

    Signed
    16 Dec 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Swimming2bids · 2 electronic · 2 from abroad2——
2 · 8 to 16 Seater Glasgow South1bids · 1 electronic · 1 from abroad1——
3 · 17 to 26 Seater Glasgow South1bids · 1 electronic · 1 from abroad1——
4 · 27 to 40 Seater Glasgow South2bids · 2 electronic · 2 from abroad2——
5 · 41 to 54 Seater Glasgow South2bids · 2 electronic · 2 from abroad2——
6 · 55 to 69 Seater Glasgow South2bids · 2 electronic · 2 from abroad2——
7 · 70(+) Seater and Double Decker Bus Glasgow South2bids · 2 electronic · 2 from abroad2——
8 · 8 to 16 Seater Glasgow North West1bids · 1 electronic · 1 from abroad1——
9 · 17 to 26 Seater Glasgow North West1bids · 1 electronic · 1 from abroad1——
10 · 27 to 40 Seater Glasgow North West3bids · 3 electronic · 3 from abroad3——
11 · 41 to 54 Seater Glasgow North West3bids · 3 electronic · 3 from abroad3——
12 · 55 to 69 Seater Glasgow North West3bids · 3 electronic · 3 from abroad3——
13 · 70(+) Seater and Double Decker Bus Glasgow North West3bids · 3 electronic · 3 from abroad3——
14 · 8 to 16 Seater Glasgow North East1bids · 1 electronic · 1 from abroad1——
15 · 17 to 26 Seater Glasgow North East1bids · 1 electronic · 1 from abroad1——
16 · 27 to 40 Seater Glasgow North East3bids · 3 electronic · 3 from abroad3——
17 · 41 to 55 Seater Glasgow North East3bids · 3 electronic · 3 from abroad3——
18 · 55 to 69 Seater Glasgow North East3bids · 3 electronic · 3 from abroad3——
19 · 70(+) Seater and Double Decker Bus Glasgow North East3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

2 public bodies on the notice

Glasgow City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Chief Executives Department, City Chambers, Glasgow, Scotland, G2 1DUContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body GlasgowContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria