Official UK procurement notice
Water Systems Compliance · UK public procurement notice
Authority: NHS Greater Glasgow and Clyde (NHS & healthcare)
What is being bought4 lots · detail below
Published requirement descriptionNHS Greater Glasgow and Clyde Health Board (NHSGGC) require suitably qualified and experienced Contractor (s) to undertake water systems compliance services thoughout various locations across the Board Inlcuding:
Thermostatic Mixing Valve / Tap Service & Maintenance
Shower Head / Hose Disinfection
Shower Head / Hose Replacement Service
Supply, Installation and Servicing of Point of Use Filters
Temperature Recording and Reporting
Cold Water Storage Tank Inspections
Water Quality Monitoring and Reporting
Management and Flushing of Little Used Outlets
Cold Water Storage Tank Cleaning & Disinfection
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at www.publiccontractsscotland.gov.uk/Search/Search_Switch… ↗.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at www.publiccontractsscotland.gov.uk/sitehelp/help_guides… ↗.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at www.publiccontractsscotland.gov.uk/Search/Search_Switch… ↗.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at www.publiccontractsscotland.gov.uk/sitehelp/help_guides… ↗.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:725442)
CPV: Monitoring and control services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£3,060,000 together) · evaluation weights differ by lotLot #1Clyde SectorAwardedRenewalPublished value£600,000
NHS Greater Glasgow and Clyde Health Board (NHSGGC) require suitably qualified and experienced Contractor to undertake water systems compliance services throughout various locations across the Clyde Sector Including:
Thermostatic Mixing Valve / Tap Service & Maintenance
Shower Head / Hose Disinfection
Shower Head / Hose Replacement Service
Supply, Installation and Servicing of Point of Use Filters
Temperature Recording and Reporting
Cold Water Storage Tank Inspections
Water Quality Monitoring and Reporting
Management and Flushing of Little Used Outlets
Cold Water Storage Tank Cleaning & Disinfection Additional information: Further to the estimated contract value noted in II.1.5 section of this contract notice there will be no guarantee as to the volume of business that the contractor may receive by virtue of being appointed. Please note that a tolerance (+/-) spend level of 50% on the value of the total contract.
Lot #2North SectorAwardedRenewalPublished value£600,000
NHS Greater Glasgow and Clyde Health Board (NHSGGC) require suitably qualified and experienced Contractor to undertake water systems compliance services throughout various locations across the North Sector Including:
Thermostatic Mixing Valve / Tap Service & Maintenance
Shower Head / Hose Disinfection
Shower Head / Hose Replacement Service
Supply, Installation and Servicing of Point of Use Filters
Temperature Recording and Reporting
Cold Water Storage Tank Inspections
Water Quality Monitoring and Reporting
Management and Flushing of Little Used Outlets
Cold Water Storage Tank Cleaning & Disinfection Additional information: Further to the estimated contract value noted in II.1.5 section of this contract notice there will be no guarantee as to the volume of business that the contractor may receive by virtue of being appointed. Please note that a tolerance (+/-) spend level of 50% on the value of the total contract.
Lot #3South SectorAwardedRenewalPublished value£900,000
NHS Greater Glasgow and Clyde Health Board (NHSGGC) require suitably qualified and experienced Contractor to undertake water systems compliance services throughout various locations across the South Sector Including:
Thermostatic Mixing Valve / Tap Service & Maintenance
Shower Head / Hose Disinfection
Shower Head / Hose Replacement Service
Supply, Installation and Servicing of Point of Use Filters
Temperature Recording and Reporting
Cold Water Storage Tank Inspections
Water Quality Monitoring and Reporting
Management and Flushing of Little Used Outlets
Cold Water Storage Tank Cleaning & Disinfection Additional information: Further to the estimated contract value noted in II.1.5 section of this contract notice there will be no guarantee as to the volume of business that the contractor may receive by virtue of being appointed. Please note that a tolerance (+/-) spend level of 50% on the value of the total contract.
Lot #4PartnershipsAwardedRenewalPublished value£960,000
NHS Greater Glasgow and Clyde Health Board (NHSGGC) require suitably qualified and experienced Contractor (s) to undertake water systems compliance services throughout various locations across the Partnerships Including:
Thermostatic Mixing Valve / Tap Service & Maintenance
Shower Head / Hose Disinfection
Shower Head / Hose Replacement Service
Supply, Installation and Servicing of Point of Use Filters
Temperature Recording and Reporting
Cold Water Storage Tank Inspections
Water Quality Monitoring and Reporting
Management and Flushing of Little Used Outlets
Cold Water Storage Tank Cleaning & Disinfection Additional information: Further to the estimated contract value noted in II.1.5 section of this contract notice there will be no guarantee as to the volume of business that the contractor may receive by virtue of being appointed. Please note that a tolerance (+/-) spend level of 50% on the value of the total contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Clyde Sector | 60% | 40% | |
| 2 · North Sector | 60% | 40% | |
| 3 · South Sector | 60% | 40% | |
| 4 · Partnerships | 60% | 40% |
- Economic & financial standing
List and brief description of selection criteria:
With Reference to SPD Question 4B1.1, turnover for the last three (3) financial years to be stated. Mandatory criteria: Turnover for each year stated must be at least tthe contract value stated in the Contract Notice i.e. Lots 1,2,3 and 4 Combined Turnover for each year stated must the estimated contract value stated in the Contract Notice i.e. turnover must be at least 1,020,000 GBP in each year specified. Turnover must be at least 200,000 GBP for Lots 1 and 2 300,000 GBP Lot 3 and 320,000 GBP Lot 4 in each year specified. Evidence: copies of accounts or equivalent for the number of years stated. Pass/Fail
With reference to SPD question 4B.4, tenderer are required to state the value for the following financial ratio:
Current Ratio (Liquidity Ratio)
(Total Current Assets divided by total current liabilities)
The acceptable range for this financial ratio is:
>0.99
With reference to SPD question 4B.4, tenderer are required to state the value for the following financial ratio:
Net Profit Margin
(Net profits divided by revenue x 100)
The acceptable range for this financial ratio is:
>0 (i.e positive) Minimum level(s) of standards required: Pass/Fail
With reference to ESPD question 4B.5 Insurances, please confirm the following:
4B.5.1a - Employers Liability Insurance, hold a policy providing as a minimum GBP 5 million cover Pass/Fail
4B.5.1b - Public Liability Cover, hold a policy providing as a minimum GBP 5 million cover Pass/Fai…
- Technical & professional ability
SPD Q 4C.1.2 3 Examples from the last five 5 yrs of providing services outlined in the Spec doc. Examples provided must demonstrate working with ACOP L8, SHTM04-01 within NHS/Healthcare Environment. Pass/Fail
SPD Q 4C.3 Membership/Accreditation of the following:
LCA, All water sampling must be undertaken by a UKAS Laboratory.Pass/Fail
SPD Q 4C.6 Microbiological Water Sampling City & Guilds/BPEC accredited Legionella Water Hygiene or equivalent which meet requirements including ACOP L8 compliance to be approved by NHS GGC. Pass/Fail
SPD Q 4C.9
L8 & SHTM04-01 Legionella & Hospital Microbiology Awareness - City & Guilds/BPEC accredited Legionella Water Hygiene or equivalent which meet requirements including ACOP L8 compliance to be approved by NHS GGC. City and Guilds LCA 9000 - Legionella Awareness Hot & Cold Water Systems & Other Risk Systems or equivalent which meet requirements including ACOP L8 compliance to be approved by NHS GGC. HTM 04-01 Water Hygiene Training : Managing and Controlling Risks of Waterborne Pathogens in Healthcare Water Systems - City & Guilds/BPEC accredited Legionella Water Hygiene or equivalent which meet requirements including ACOP L8 compliance to be approved by NHS GGC. L8 Awareness, Legionella and Legionnaires Disease Legislation Requirements of L8/HSG 274 Parts 1 & 2 City & Guilds/BPEC accredited Legionella Water Hygiene or equivalent to be approved by NHS GGC. City & Guilds LCA 9001 - Legionella Awareness Hot & Cold Water Services & Evaporative…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Sept 2023, 11:44 BST
- Last source update
- 9 Jul 2024, 15:41 BST
- Award evaluation window
- 27 Oct 2023 – …
- Authority reference
GGC0767- FTS notice number
2024/S 000-020947- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fb23Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:771594)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 29 Nov 2023, 16:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 Oct 2023, 16:00 BST
Timeline
27 Oct 2023 → 9 Jul 2024 · 3 dates- Bids opened27 Oct 2023, 16:00 BST
- Submission deadline29 Nov 2023, 16:00 GMT
- Notice published9 Jul 2024, 15:41 BST
Notice history
4 events · 6 releases on Find a Tender · since 29 Sept 2023- Deadline moved to 15 Nov 2023, 16:00 GMT29 Sept 2023, 15:29 BST+19 days · was 27 Oct 2023, 16:00 BST
- Deadline moved to 23 Nov 2023, 16:00 GMT23 Oct 2023, 10:52 BST+8 days · was 15 Nov 2023, 16:00 GMT
- Deadline moved to 29 Nov 2023, 16:00 GMT22 Nov 2023, 14:26 GMT+6 days · was 23 Nov 2023, 16:00 GMT
- Status changed to complete9 Jul 2024, 15:41 BST
Published amendments (4 · 4 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 27 Oct 2023 | 15 Nov 2023 | +19 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 27 Oct 2023 | 15 Nov 2023 | +19 d |
| — | DeadlineTime limit · IV.2.2 | 15 Nov 2023 | 23 Nov 2023 | +8 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 15 Nov 2023 | 23 Nov 2023 | +8 d |
| — | DeadlineTime limit · IV.2.2 | 23 Nov 2023 | 23 Nov 2023 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 23 Nov 2023 | 29 Nov 2023 | +6 d |
| — | DeadlineTime limit · IV.2.2 | 23 Nov 2023 | 29 Nov 2023 | +6 d |
To allow all sites visits to be undertaken.
To allow further time include for additional supporting documentation uploaded by NHS GGC
To allow additional time for the response to some clarification questions provided by the bidders concerned.
Enter date and time in error.
Routine re-releases (6)
- 2023-10: 1 release · 23 Oct 2023
- 2023-09: 2 releases · 8 Sept 2023, 29 Sept 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Clyde Sector1 award | |||
| Rock Compliance LimitedSME | £1,500,000 † | — | Awarded |
| Lot 2 · North Sector1 award | |||
| Rock Compliance LimitedSME | £1,500,000 † | — | Awarded |
| Lot 3 · South Sector1 award | |||
| DMA Canyon Ltd | £2,500,000 † | — | Awarded |
| Lot 4 · Partnerships1 award | |||
| Rock Compliance LimitedSME | £1,500,000 † | — | Awarded |
Contracts
North Sector · Rock Compliance LimitedSME
- Signed
- 8 Jul 2024
- Value
- £1,500,000
- Status
- active
South Sector · DMA Canyon Ltd
- Signed
- 8 Jul 2024
- Value
- £2,500,000
- Status
- active
Partnerships · Rock Compliance LimitedSME
- Signed
- 8 Jul 2024
- Value
- £1,500,000
- Status
- active
Clyde Sector · Rock Compliance LimitedSME
- Signed
- 8 Jul 2024
- Value
- £1,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Clyde Sector | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
| 2 · North Sector | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
| 3 · South Sector | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 4 · Partnerships | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court 1Review body
Bidders & participating suppliers
2 commercial parties on the notice- DMA Canyon LtdAwarded supplier
- Rock Compliance LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.