Official UK procurement notice
Closed Framework for Vehicle Maintenance and Servicing
Authority: Lancashire Combined Fire Authority (Police & fire)
Sectors: Transport Equipment & Vehicles (34)Repair & Maintenance (50) Delivery: UK
Framework ceiling (notional)£3,600,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 29 Jun 2026awarded 26 Aug 2026
Award (standstill) to Lancashire County Council, Otra Limited3 awards
Framework period 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026
What is being bought3 lots · detail below
Published requirement descriptionClosed Framework for Vehicle Maintenance and Servicing for a period of 3 years with the option to extend for 2 x 12 month periods
Commencing September 2026
- No preliminary market engagement: A combination of formal and informal engagement activity has been undertaken to understand provider capability, capacity, and appetite for partnership working.
CPV: Repair and maintenance services · Transport equipment and auxiliary products to transportation
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 2 suppliers · 5 bids on the busiest of 3 lots (2.5 per place) · 2 appointed (full)
- Framework period
- 3 yrs · up to 5 yrs from 1 Jul 2026, This is an internal Framework to LRFS via an open tender exercise
- Supplier levy on call-offs (max %)
- No fees applied to this framework
Published description of the framework
Closed framework and two highest scoring providers will be placed on the framework for each Lot
Lots and requirements (3)Procurement structure
3 lots · all with a published value · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £1,200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Emergency Service Heavy Fleet RepairAwardedRenewalceiling above
The source published no individual description for this lot.
34000000 Transport equipment and auxiliary products to transportation50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per the PSQ document
- Technical & professional ability
As per the PSQ document
Lot #2Light Vehicle Fleet RepairAwardedRenewalceiling above
The source published no individual description for this lot.
34000000 Transport equipment and auxiliary products to transportation50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per PSQ document
- Technical & professional ability
As per PSQ document
Lot #3General Electrical MaintenanceAwardedRenewalceiling above
The source published no individual description for this lot.
34000000 Transport equipment and auxiliary products to transportation50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per PSQ Document
- Technical & professional ability
As per PSQ Document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published award criteria (2)
- Price: Pricing Matrix
- Quality: Quality Questions
Lot distribution rule: The two highest scoring providers will be placed on a closed framework for each lot and awarded work by the ranked score
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Closed Framework for Vehicle Maintenance and Servicing” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Jun 2026, 13:08 BST
- Last source update
- 7 Sept 2026, 13:09 BST
- Award evaluation window
- Submission end – 30 Jun 2026
- Authority reference
LFR02- FTS notice number
2026/S 000-051873- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ab70Find a Tender- Contract terms summary
Will be agreed in Appendix 6 - Agreement Terms
Review and risk notes
- Risks
Will be managed via the service throughout the duration of the contract
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Appointment period ends
- 29 Jun 2026, 12:00 BST
- Clarification deadline
- 15 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · No fees applied to this framework
Detailed submission instructions & authority contactsFrom official release
Timeline
2 Jun 2026 → 16 Sept 2026 · 8 dates- Tender notice published145 days ago2 Jun 2026, 13:08 BST
- Clarification questions by132 days ago15 Jun 2026, 12:00 BST
- Admission / appointment period ends118 days ago · period end, not a bid countdown29 Jun 2026, 12:00 BST
- Award decision expected by117 days ago30 Jun 2026, 23:59 BST
- Contract starts117 days ago1 Jul 2026, 00:00 BST
- Assessment summaries sent59 days ago28 Aug 2026, 00:00 BST
- Latest notice published48 days ago7 Sept 2026, 13:09 BST
- Standstill ends39 days ago16 Sept 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 2 Jun 2026- Tender notice published2 Jun 2026, 13:08 BSTUK4
- Contract award notice published7 Sept 2026, 13:09 BSTUK6
- Status changed to complete7 Sept 2026, 13:09 BST
- Contract signature expected17 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 23 awards · see the list ↓
Bids received 52 from SMEs · busiest of 3 lots
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Emergency Service Heavy Fleet Repair1 award | |||
| Lancashire County Council, Otra LimitedSME18 Sept 2026 – 17 Sept 2029 · up to 17 Sept 2031Extensions: Can be extended for 2 x 12 month periods | £2,592,000 | 26 Aug 2026standstill to 16 Sept 2026 | Standstill |
| Lot 2 · Light Vehicle Fleet Repair1 award | |||
| Lancashire County Council, Otra LimitedSME18 Sept 2026 – 17 Sept 2029 · up to 17 Sept 2031Extensions: Can be extended for 2 x 12 month periods | £108,000 | 26 Aug 2026standstill to 16 Sept 2026 | Standstill |
| Lot 3 · General Electrical Maintenance1 award | |||
| Otra LimitedSME18 Sept 2026 – 17 Sept 2029 · up to 17 Sept 2031Extensions: Can be extended for 2 x 12 month periods | £648,000 | 26 Aug 2026standstill to 16 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Emergency Service Heavy Fleet Repair | 5final-stage tenders | 2 | 0 | — |
| 2 · Light Vehicle Fleet Repair | 3final-stage tenders | 2 | 0 | — |
| 3 · General Electrical Maintenance | 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- Lancashire County CouncilFramework contractor
- OTRA LIMITEDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT Invite & Instructions 3A Response Procurement Specific Questionnaire 3B1 ITT Response Document (Qualitative) Appendix 1,2 & 3 Specifications Appendix 4 Pricing Schedule Appendix 5 Health and Safety for Contractors Appendix 6 - Agreement for Services
- Technical specifications Appendix 1, 2 & 3 Specification documents
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender