Official UK procurement notice
Close Cleaning and Grounds Maintenance Services
Authority: Glasgow West Housing Association Limited (Housing)
What is being bought
Published requirement descriptionClose Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.
- Recurrence: 6 months prior to contract end date of April 2028 (or 6 months prior to April 2029 or April 2030 if one or both optional extension periods are utilised).
CPV: Building-cleaning services · Cleaning services · Environmental services · Grounds maintenance services · Repair and maintenance services · Window-cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The purpose of this tender is to put in place a contract for Close Cleaning and…AwardedRenewal
The purpose of this tender is to put in place a contract for Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical (Quality): 60%
- price: 40%
Published award criteria (2)
- Technical (Quality): 60
- Price: 40
- Economic & financial standing
The relevant information on selection criteria is included in the SPD module and the ITT document.
Minimum: The relevant information on minimum levels required is included in the SPD module and the ITT document. - Technical & professional ability
The relevant information on selection criteria is included in the SPD module and the ITT document.
Minimum: The relevant information on minimum levels required is included in the SPD module and the ITT document.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · 6 months prior to contract end date of April 2028 (or 6 months prior to April 2029 or April 2030 if one or both optional extension periods are utilised).
- First published
- 24 Jan 2025, 16:22 GMT
- Last source update
- 16 Jul 2025, 09:33 BST
- Award evaluation window
- 24 Feb 2025 – …
- Authority reference
171- FTS notice number
2025/S 000-040383- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d640Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:796755)
How it was run
Official notice- Submission deadline
- 26 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 24 Feb 2025, 12:00 GMT
Timeline
24 Feb 2025 → 16 Jul 2025 · 3 dates- Bids opened24 Feb 2025, 12:00 GMT
- Submission deadline26 Feb 2025, 12:00 GMT
- Notice published16 Jul 2025, 09:33 BST
Notice history
2 events · 3 releases on Find a Tender · since 20 Feb 2025- Deadline moved to 26 Feb 2025, 12:00 GMT20 Feb 2025, 16:30 GMT+2 days · was 24 Feb 2025, 12:00 GMT
- Status changed to complete16 Jul 2025, 09:33 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 24 Feb 2025 | 26 Feb 2025 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 24 Feb 2025 | 26 Feb 2025 | +2 d |
The tender deadline has been extended by two days to noon on Wednesday 26 February 2025 due to the PCS portal being unavailable on Saturday 22 February 2025 and Monday 24 February 2025.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ramora LimitedSME | £773,561 † | — | Awarded |
Contracts
Contract 040383-2025-171-1 · Ramora LimitedSME
- Signed
- 15 Apr 2025
- Value
- £773,561
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Ramora LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.