Official UK procurement notice
CLINICAL DOCUMENT REPOSITORY, DIGITAL E‑FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD
Procurement agent: Betsi Cadwaladr University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionBetsi Cadwaladr University Health Board (BCUHB) is commencing pre‑market engagement to inform a forthcoming procurement for a replacement Clinical Document Repository, enhanced digital e‑Forms capability, and associated scanning provision.
The immediate intention is to secure continuity of core digital patient record services while ensuring any future solution is flexible, interoperable and capable of supporting longer‑term strategic requirements.
This engagement also supports advance planning as the current contract reaches expiry in December 2027, enabling a smooth transition, safe parallel‑running and a controlled implementation phase.
There is no commitment from the Health Board at this stage to progress any further with this Procurement. This is a PME exercise to establish the scope of the market.
This is an information gathering exercise which will help inform a future procurement procedure. However, dependent upon the
responses the Health Board reserves the right not to progress the procurement.
It is possible that further expressions of interest are issued after the initial responses have been considered.
If you are interested in this procurement BCUHB have a number of documents that require completion. Please contact Emma Burns -
[email protected] for access to these documents. Interested parties are asked to complete the documents and return it to
[email protected] - returns to be received by 15:00 30th March 2026.
CPV: IT services: consulting, software development, Internet and support · Office and computing machinery, equipment and supplies except furniture and software packages · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) buys Software package and information systems (CPV 48), and who usually turns up
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 57 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid61% / 8%
2–320% / 45%
4–614% / 33%
7+5% / 15%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate50% / 55%
Within ±2%27% / 21%
Above estimate23% / 24%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Published estimate£1.4m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 40 past lots.
A forecast, not a list of bidders.
1 bid8%
2–345%
4–633%
7+15%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| accuRxEarlier contract | Supply of AccuRx System to Betsi Cadwaladr University Health Boardnotice published Aug 2022 | — | £205k | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Mar 2026, 11:38 GMT
- Last source update
- 19 Mar 2026, 11:16 GMT
- FTS notice number
2026/S 000-025068- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066527Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
9 Mar 2026 → 1 Jan 2028 · 5 dates- Planning notice published225 days ago9 Mar 2026, 11:38 GMT
- Latest notice published215 days ago19 Mar 2026, 11:16 GMT
- Market engagement190 days ago13 Apr 2026, 23:59 BST
The Health Board have documents with further information and a response document for completion. Please email Emma Burns - [email protected] for access to these documents. All documents must be submit back by 13th April 2026 15:00
- Today20 Oct 2026
- Tender notice expectedin 42 days1 Dec 2026, 23:59 GMT
- Contract starts1 Jan 2028
Notice history
2 events · 2 releases on Find a Tender · since 9 Mar 2026- Preliminary market engagement notice published9 Mar 2026, 11:38 GMTUK2
- Preliminary market engagement notice published19 Mar 2026, 11:16 GMTUK2
Published amendments (1)
Extending deadline date
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityProcurement Lead
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender