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planningFind a Tender · planning Update

CLINICAL DOCUMENT REPOSITORY, DIGITAL E‑FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD

Buyer: Betsi Cadwaladr University Health Board →

BuyerBetsi Cadwaladr University Health Board
Statusplanning
DeadlineNot published
Value£1,365,000
Published19 Mar 2026

What is being bought

Betsi Cadwaladr University Health Board (BCUHB) is commencing pre‑market engagement to inform a forthcoming procurement for a replacement Clinical Document Repository, enhanced digital e‑Forms capability, and associated scanning provision. The immediate intention is to secure continuity of core digital patient record services while ensuring any future solution is flexible, interoperable and capable of supporting longer‑term strategic requirements. This engagement also supports advance planning as the current contract reaches expiry in December 2027, enabling a smooth transition, safe parallel‑running and a controlled implementation phase. There is no commitment from the Health Board at this stage to progress any further with this Procurement. This is a PME exercise to establish the scope of the market. This is an information gathering exercise which will help inform a future procurement procedure. However, dependent upon the responses the Health Board reserves the right not to progress the procurement. It is possible that further expressions of interest are issued after the initial responses have been considered. If you are interested in this procurement BCUHB have a number of documents that require completion. Please contact Emma Burns - emma.burns@wales.nhs.uk for access to these documents. Interested parties are asked to complete the documents and return it to emma.burns@wales.nhs.uk - returns to be received by 15:00 30th March 2026.

Delivery location

UKL, GB

Categories

Office and computing machinery, equipment and supplies except furniture and software packages 30000000Software package and information systems 48000000IT services: consulting, software development, Internet and support 72000000

Lot details

Lot 1

No lot description published.

Statusplanning
Contract periodFrom 1 Jan 2028 to 1 Jan 2032
SME suitabilitySuitable for SMEs

What is included

ItemCategoryQuantity
1Office and computing machinery, equipment and supplies except furniture and software packages, Software package and information systems, IT services: consulting, software development, Internet and supportNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 30. The category anchor is Office and computing machinery, equipment and supplies except furniture and software packages (30000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 307872 median · 42.6 average (290 of 787 with a bid count)3.6 average (320 of 787 with named award suppliers)Not published
Same buyer1Not publishedNot publishedNot published
Delivery region: UKL222 median · 43.6 average (13 of 22 with a bid count)7.2 average (13 of 22 with named award suppliers)Not published
Similar published value (0.5×–2×)54Not publishedNot publishedNot published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetValue not published
No-engagement rationaleNot published
Planning documents1
Planning milestones1
MilestoneTypeDueStatus
The Health Board have documents with further information and a response document for completion. Please email Emma Burns - Emma.burns@wales.nhs.uk for access to these documents. All documents must be submit back by 13th April 2026 15:00engagement13 Apr 2026scheduled

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-066527
Latest release ID025068-2026
Latest release timestampThu Mar 19 2026 11:16:45 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statusplanning
Procurement methodNot published
Procurement method detailsNot published
Main procurement categorygoods
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender value£1,365,000
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release0
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
19 Mar 2026planningUpdate025068-2026
9 Mar 2026planning020809-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "id": "025068-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-03-19T11:16:45Z",
  "ocid": "ocds-h6vhtk-066527",
  "buyer": {
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    "name": "Betsi Cadwaladr University Health Board"
  },
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            "description": "Software package and information systems"
          },
          {
            "id": "72000000",
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            "description": "IT services: consulting, software development, Internet and support"
          }
        ]
      }
    ],
    "title": "CLINICAL DOCUMENT REPOSITORY, DIGITAL E‑FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD",
    "value": {
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    },
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    },
    "description": "Betsi Cadwaladr University Health Board (BCUHB) is commencing pre‑market engagement to inform a forthcoming procurement for a replacement Clinical Document Repository, enhanced digital e‑Forms capability, and associated scanning provision.\nThe immediate intention is to secure continuity of core digital patient record services while ensuring any future solution is flexible, interoperable and capable of supporting longer‑term strategic requirements.\nThis engagement also supports advance planning as the current contract reaches expiry in December 2027, enabling a smooth transition, safe parallel‑running and a controlled implementation phase.\nThere is no commitment from the Health Board at this stage to progress any further with this Procurement. This is a PME exercise to establish the scope of the market. \nThis is an information gathering exercise which will help inform a future procurement procedure. However, dependent upon the\nresponses the Health Board reserves the right not to progress the procurement.\nIt is possible that further expressions of interest are issued after the initial responses have been considered.\nIf you are interested in this procurement BCUHB have a number of documents that require completion. Please contact Emma Burns -\nemma.burns@wales.nhs.uk for access to these documents. Interested parties are asked to complete the documents and return it to\nemma.burns@wales.nhs.uk - returns to be received by 15:00 30th March 2026.",
    "communication": {
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    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
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      "id": "GB-NHS-7A1",
      "name": "Betsi Cadwaladr University Health Board",
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      },
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        "classifications": [
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      "identifier": {
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      }
    },
    {
      "id": "GB-NHS-RQF",
      "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
      "roles": [
        "procuringEntity"
      ],
      "address": {
        "region": "UKL15",
        "country": "GB",
        "locality": "Cardiff ",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw"
      },
      "identifier": {
        "id": "RQF",
        "scheme": "GB-NHS"
      },
      "roleDetails": "Procurement Lead",
      "contactPoint": {
        "name": "Emma Burns ",
        "email": "emma.burns@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "025068-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/025068-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-03-19T11:16:45Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-04-13T23:59:59+01:00",
        "description": "The Health Board have documents with further information and a response document for completion. Please email Emma Burns - Emma.burns@wales.nhs.uk for access to these documents. All documents must be submit back by 13th April 2026 15:00"
      }
    ]
  },
  "initiationType": "tender"
}
Complete JSON history (2 releases)
19 Mar 2026 · 025068-2026 · planningUpdate
{
  "id": "025068-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-03-19T11:16:45Z",
  "ocid": "ocds-h6vhtk-066527",
  "buyer": {
    "id": "GB-NHS-7A1",
    "name": "Betsi Cadwaladr University Health Board"
  },
  "tender": {
    "id": "ocds-h6vhtk-066527",
    "lots": [
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        "status": "planning",
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        "suitability": {
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          "startDate": "2028-01-01T00:00:00+00:00",
          "maxExtentDate": "2034-01-01T23:59:59+00:00"
        }
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    ],
    "items": [
      {
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            "region": "UKL",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30000000",
            "scheme": "CPV",
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          }
        ]
      }
    ],
    "title": "CLINICAL DOCUMENT REPOSITORY, DIGITAL E‑FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD",
    "value": {
      "amount": 1365000,
      "currency": "GBP",
      "amountGross": 1638000
    },
    "status": "planning",
    "amendments": [
      {
        "id": "025068-2026",
        "description": "Extending deadline date "
      }
    ],
    "legalBasis": {
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Betsi Cadwaladr University Health Board (BCUHB) is commencing pre‑market engagement to inform a forthcoming procurement for a replacement Clinical Document Repository, enhanced digital e‑Forms capability, and associated scanning provision.\nThe immediate intention is to secure continuity of core digital patient record services while ensuring any future solution is flexible, interoperable and capable of supporting longer‑term strategic requirements.\nThis engagement also supports advance planning as the current contract reaches expiry in December 2027, enabling a smooth transition, safe parallel‑running and a controlled implementation phase.\nThere is no commitment from the Health Board at this stage to progress any further with this Procurement. This is a PME exercise to establish the scope of the market. \nThis is an information gathering exercise which will help inform a future procurement procedure. However, dependent upon the\nresponses the Health Board reserves the right not to progress the procurement.\nIt is possible that further expressions of interest are issued after the initial responses have been considered.\nIf you are interested in this procurement BCUHB have a number of documents that require completion. Please contact Emma Burns -\nemma.burns@wales.nhs.uk for access to these documents. Interested parties are asked to complete the documents and return it to\nemma.burns@wales.nhs.uk - returns to be received by 15:00 30th March 2026.",
    "communication": {
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        "countryName": "United Kingdom",
        "streetAddress": "Headquarters Ysbyty Gwynedd,  Penrhosgarnedd, "
      },
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      }
    },
    {
      "id": "GB-NHS-RQF",
      "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
      "roles": [
        "procuringEntity"
      ],
      "address": {
        "region": "UKL15",
        "country": "GB",
        "locality": "Cardiff ",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw"
      },
      "identifier": {
        "id": "RQF",
        "scheme": "GB-NHS"
      },
      "roleDetails": "Procurement Lead",
      "contactPoint": {
        "name": "Emma Burns ",
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      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "025068-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/025068-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-03-19T11:16:45Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-04-13T23:59:59+01:00",
        "description": "The Health Board have documents with further information and a response document for completion. Please email Emma Burns - Emma.burns@wales.nhs.uk for access to these documents. All documents must be submit back by 13th April 2026 15:00"
      }
    ]
  },
  "initiationType": "tender"
}
9 Mar 2026 · 020809-2026 · planning
{
  "id": "020809-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-03-09T11:38:11Z",
  "ocid": "ocds-h6vhtk-066527",
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    "id": "GB-NHS-7A1",
    "name": "Betsi Cadwaladr University Health Board"
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            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          }
        ]
      }
    ],
    "title": "CLINICAL DOCUMENT REPOSITORY, DIGITAL E‑FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD",
    "value": {
      "amount": 1365000,
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    },
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    },
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    },
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  },
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          }
        ]
      },
      "identifier": {
        "id": "7A1",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "name": "Emma Burns",
        "email": "emma.burns@wales.nhs.uk"
      }
    },
    {
      "id": "GB-NHS-RQF",
      "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
      "roles": [
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        "country": "GB",
        "locality": "Cardiff ",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw"
      },
      "identifier": {
        "id": "RQF",
        "scheme": "GB-NHS"
      },
      "roleDetails": "Procurement Lead",
      "contactPoint": {
        "name": "Emma Burns ",
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      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "020809-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/020809-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-03-09T11:38:11Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-30T23:59:59+01:00",
        "description": "The Health Board have documents with further information and a response document for completion. Please email Emma Burns - Emma.burns@wales.nhs.uk for access to these documents. All documents must be submit back by 30th March 2026 15:00"
      }
    ]
  },
  "initiationType": "tender"
}