Find a TenderAwarded without competition
Published 20 Dec 2023, 17:01 GMT

Official UK procurement notice

Clinical Decision Support Software

Official notice

Authority: Welsh Ambulance Services NHS Trust (NHS & healthcare)

GoodsAward procedure without prior publication of a call for competitionSME suitable
Awarded value£3,170,000published contract · exc. VAT
Awarded 20 Dec 2023no call for competition
Awarded to Priority Solutions Inc.2 awards

What is being bought

Published requirement description

This contract is for the provision of clinical decision support software to be deployed within the NHS 111 Wales service. Remote clinical assessment is required following initial call taking to the service by a Call Handler.

A Call Handler will commence the non-clinical triage process, utilising sperate non-clinical decision support software, to determine the condition of the patient and whether the patient subsequently needs to speak to a clinician. Remote clinical assessment will then either be undertaken by a clinician within the clinical decision support software or the call transferred to another software system, dependent upon the reason for the call and assigned clinical priority, to be assessed by another provider across NHS Wales urgent primary care services.

The software solution is required to provide clinical decision support software for clinicians in the NHS 111 Wales service to support the assessment and management of patients remotely.

In addition, the contract is for the supply of professional services to enable the implementation and training of the solution and as well as the relevant software licences for the software application itself. The contract is also for the supply of the associated ongoing support and maintenance services.

CPV: Information systems · Information systems and servers · Medical information systems · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1This contract is for the provision of clinical decision support software to be…Awarded

This contract is for the provision of clinical decision support software to be deployed within the NHS 111 Wales service to enable clinicians to triage calls received.

A Call Handler will commence the non-clinical triage process, in sperate non-clinical decision support software supplied under a separate contract, to determine the condition of the patient and whether the patient subsequently needs to speak to a clinician. Following initial call taking by a Call Handler Remote clinical assessment will then subsequently be undertaken by a clinician within the clinical decision support software (to be supplied under this contract), signposted to another provider or the call transferred to a separate system, to be assessed, dependent upon the reason for the call and assigned clinical priority, by a another provider across NHS Wales urgent primary care services.

The clinical decision support software is required to support clinicians to assess and manage patients remotely. Calls are required to be passed from the patient management system into the clinical decision support software to reduce the risk of mistakes being made when entering new details. The solution is to allow subsequent calls to be matched to the previous assessments and repeat callers are to be highlighted to the clinician to help to manage patient care. Calls will then subsequently be required to be appropriately returned to the patient management system.

The clinical decision support software is required to include a series of protocols to allow the clinician to interpret the callers' symptoms and form a clinical governance structure to ensure efficient, effective, clinically appropriate and prudent healthcare for patients. The system is required to reduce variation in the assessment of conditions, ensuring a research, evidence-based approach to the assessment, offering transparency regarding advice to patients, support and alternative provision. The clinical decision support software is required to be able to support access to the NHS 111 Wales service via video and provide an intuitive, safe interface for end users.

The clinical decision support software must be able to work seamlessly with the patient management system and the non-clinical decision support software (supplied separately) to ensure safe and efficient transfer of patient details to and from remote clinical assessments. The solution is required to provide full digital clinical audit capability (Themes, Trends, Statistical Reporting on staff performance), allow seamless sharing of clinical information between service providers, and work intelligently with electronic patient care records systems.

In addition, this requirement is for the supply of professional services to enable the implementation and training of the solution and as well as the relevant software licences for the clinical decision support software this requirement is also for the supply of the associated ongoing software support and maintenance services.

Delivery: Wales
Extensions: Option to extend for a further period of 24 months in annual increments or for the full 24-month period at the sole discretion of the contracting authority.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Dec 2023, 17:01 GMT
Last source update
24 Jan 2024, 13:02 GMT
Authority reference
STW.5147
FTS notice number
2024/S 000-002411
Classification (CPV)
Information systemsInformation systems and serversMedical information systemsSoftware package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0428e9 Find a Tender
Why no open competition

Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive

Published justification

The legacy software currently utilised by the NHS 111 Wales service must be replaced as the software has reached end of life and the contract will expire on the 20th May 2024. A competitive dialogue procurement was undertaken to procure a replacement solution and a contract awarded but following a joint review of the project with the supplier a decision was reached to end the delivery of the replacement software solution. There is now an urgent need to replace the legacy software and the replacement must be fully implemented and go-live by the 30th April 2024, to safely decommission the legacy software and transition to the new software solution. This is to ensure NHS 111 Wales service provision can continue, with minimal disruption, in the interim to any future national NHS 111 Wales and urgent primary care strategic plans for a longer-term solution.

Publisher note: The Contract Value provided in this VEAT Notice is in aggregate and is inclusive of the 36-month term and the 24-month optional extension period. This interim solution is being implemented to meet an urgent need to ensure operational services can seamlessly continue with minimal disruption and strategic procurement plans for a longer-term digital solution to meet NHS 111 Wales and urgent primary care needs will be re-visited and developed before the expiry of this contract. (WA Ref:138348)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £3,170,0001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 11 from SMEs
Contracts signed 2latest 20 Dec 2023
Awarded toValueDateStatus
Priority Solutions Inc.SME£3,170,000 †same award published again · counted once—Awarded
Priority Solutions Inc.SME£3,170,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

Welsh Ambulance Services NHS Trust

Contracting authorityNHS & healthcareBody governed by public lawHealth Beacon House, Cwmbran, UK, NP44 3ABContact email

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.