Official UK procurement notice
Cleaning Services for British Embassy Vilnius
Authority: Foreign, Commonwealth and Development Office (Central government)
Sectors: Cleaning & Environmental Services (90) Delivery listed: Lithuania (LT0)
Published estimate£205,840≈ £103k / year · £250,557 inc. VAT
Submissions closed 17 Jul 2026awarded 14 Aug 2026
Awarded to UAB BSS Grupe2 awards
Contract term 2 yrsends 31 Aug 2028 · up to 31 Aug 2032 with extensions · starts 1 Sept 2026
What is being bought
Published requirement descriptionProvision of Cleaning Services for British Embassy Vilnius
- The authority expects to re-tender this requirement around 1 Jun 2032, 23:59 BST.
- No preliminary market engagement: In line with the principle of proportionality under the Procurement Act 2023, pre-market engagement was assessed as unlikely to add value relative to the time and administrative effort required. The market is well-established, with a sufficient number of capable suppliers already identified, and no indication of limited competition or market complexity.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£205,840
Pre-qualification & selection criteria (PQQ)1
- Economic & financial standing
Be legally established and authorised to provide cleaning services.
Hold valid public liability insurance.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Technical
- Commercial
Conditions of participation1
- Economic & financial standing
Be legally established and authorised to provide cleaning services.
Hold valid public liability insurance.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jun 2032
- First published
- 18 Jun 2026, 11:50 BST
- Last source update
- 28 Sept 2026, 14:01 BST
- Award evaluation window
- Submission end – 3 Aug 2026
- FTS notice number
2026/S 000-057496- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-06b7e6Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 17 Jul 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
18 Jun 2026 → 28 Sept 2026 · 6 dates- Tender notice published127 days ago18 Jun 2026, 11:50 BST
- Submission deadline98 days ago17 Jul 2026, 23:59 BST
- Award decision expected by81 days ago3 Aug 2026, 23:59 BST
- Assessment summaries sent71 days ago14 Aug 2026, 00:00 BST
- Contract starts53 days ago1 Sept 2026, 00:00 BST
- Latest notice published25 days ago28 Sept 2026, 14:01 BST
Notice history
5 events · 3 releases on Find a Tender · since 18 Jun 2026- Tender notice published18 Jun 2026, 11:50 BSTUK4
- Contract award notice published14 Aug 2026, 10:31 BSTUK6
- Status changed to complete14 Aug 2026, 10:31 BST
- Contract signature expected27 Aug 2026, 23:59 BSTscheduled
- Contract details notice published28 Sept 2026, 14:01 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £290,1751 award exc. VAT · 1 repeated publication of the same award counted once
Bids received 55 from SMEs
Contracts signed 1latest 2 Sept 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| UAB BSS Grupe1 Sept 2026 – 30 Aug 2028 · up to 30 Aug 2032Extensions: Optional 4 years extension subject to satisfactory performance · Options: Ad hoc services may be requested | £290,175 | 14 Aug 2026 | Awarded |
| UAB BSS Grupe | £290,175 †same award published again · counted once | — | Awarded |
Contracts
Contract 2 · UAB BSS Grupe
- Signed
- 2 Sept 2026
- Value
- £290,175
- Period
- 2 Sept 2026 – 1 Sept 2028 · up to 1 Sept 2032 with extensions
- Status
- active
- Extensions
- Possibility of two consecutive extensions, two years (24 months) each, subject to quality of performance and Post’s satisfaction with service delivery.
No agreed KPIs: Publication is not required under Section 52 of the Procurement Act 2023 as the contract value is below £5 million (including VAT).
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- UAB BSS GrupeAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender