Official UK procurement notice
Cleaning Services across King’s Lynn and West Norfolk
Authority: Borough Council of Kings Lynn and West Norfolk (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe Borough Council of King’s Lynn and West Norfolk is inviting tenders for various cleaning services across King’s Lynn and West Norfolk which, will be divided into 4 lots. Bidders can apply for any number of lots e.g., Lot 1 and Lot 4 or Lot 2 only, or all 4 lots etc.
The cleaning services required include:
•General office cleaning
•Cleaning of roofs
•Cleaning of cladding
•Cleaning of upholstery
•Cleaning of windows
CPV: Building-cleaning services · Cleaning services · Exterior cleaning work for buildings · Office cleaning services · Textile-cleaning services · Window-cleaning services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£254,000 together) · same evaluation weights on every lotLot #1Cleaning of industrial estate roofs & claddingAwardedRenewalPublished value£24,000
Cleaning of industrial estate roofs on an annual basis
Annual cleaning of cladding to all elevations at Bartons Court, Downham Market
Lot #2Upholstery and carpet cleaningAwardedRenewalPublished value£18,800
Upholstery and carpet cleaning at King’s Court
Lot #3Window CleaningAwardedRenewalPublished value£67,200
Window Cleaning at King’s Court, Regis Place, King’s Lynn Innovation Centre King’s Lynn, Valentine Road Hunstanton, PE30 5FQ, Mintlyn Crematorium, 3, 5 & 7 Peterborough Road King’s Lynn, Corn Exchange King’s Lynn and various other Council depots and other buildings may be added to this Contract.
Lot #4Office/Light industrial cleaningAwardedRenewalPublished value£144,000
Office/Light industrial cleaning at Enterprise Works and the Print Room, King’s Lynn
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Methodology of works: 25%
- Communication, Experience and Customer Care: 20%
- Total Annual Fixed cost for completion of the works: 50%
- Social Value: 5%
Published award criteria (4)
- Total Annual Fixed cost for completion of the works: Fixed cost
- Methodology of works: Methodology
- Communication, Experience and Customer Care: Communication etc.
- Social Value
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Apr 2025, 10:05 BST
- Last source update
- 26 Mar 2026, 14:27 GMT
- Award evaluation window
- Submission end – 15 Sept 2025
- Authority reference
BCKLWN362- FTS notice number
2025/S 000-045364- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0502feFind a Tender
How it was run
Official notice- Submission deadline
- 2 Sept 2025, 12:00 BST
- Clarification deadline
- 22 Aug 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 Apr 2025 → 26 Mar 2026 · 11 dates- Planning notice published15 Apr 2025, 10:05 BST
- Market engagement30 Apr 2025, 00:59 BST
The exercise will consist of written responses to the areas of the Pre-Market Engagement document identified as requiring response.
The Council reserves the right to hold subsequent meetings with those that have responded to the written questions (Participants). Any such meetings would be to discuss the responses to the questions in further detail, and would be held via MS TEAMS.
- Next notice expected6 May 2025, 00:59 BST
- Tender notice published1 Aug 2025, 16:16 BST
- Clarification questions by22 Aug 2025, 23:59 BST
- Submission deadline2 Sept 2025, 12:00 BST
- Award decision expected by15 Sept 2025, 23:59 BST
- Contract starts356 days ago3 Nov 2025
- Assessment summaries sent353 days ago6 Nov 2025
- Standstill ends340 days ago18 Nov 2025, 23:59 GMT
- Latest notice published212 days ago26 Mar 2026, 14:27 GMT
Notice history
11 events · 5 releases on Find a Tender · since 15 Apr 2025- Preliminary market engagement notice published15 Apr 2025, 10:05 BSTUK2
- Tender notice published1 Aug 2025, 16:16 BSTUK4
- Status changed to active1 Aug 2025, 16:16 BST
- Procurement method changed1 Aug 2025, 16:16 BST
- Deadline published: 29 Aug 2025, 12:00 BST1 Aug 2025, 16:16 BST
- Tender notice published4 Aug 2025, 16:29 BSTUK4
- Deadline moved to 2 Sept 2025, 12:00 BST4 Aug 2025, 16:29 BST+4 days · was 29 Aug 2025, 12:00 BST
- Contract award notice published7 Nov 2025, 13:33 GMTUK6
- Status changed to complete7 Nov 2025, 13:33 GMT
- Contract signature expected1 Dec 2025, 23:59 GMTscheduled
- Contract details notice published26 Mar 2026, 14:27 GMTUK7
Published amendments (1)
The following link was added to the notice: https://www.delta-esourcing.com/respond/H33KQ8X38B Due to this omission the Council has decided to extend the deadline for submissions to 02nd September 2025 at 12:00 Noon.
Routine re-releases (5)
- 2025-08: 1 release · 1 Aug 2025
- 2025-04: 1 release · 15 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Cleaning of industrial estate roofs & cladding1 award | |||
| aAFD Services5 Jan 2026 – 4 Jan 2028 · up to 4 Jan 2030Extensions: Option to extend up to 2 years | £24,000 inc. VAT | 3 Nov 2025 | Awarded |
| Lot 2 · Upholstery and carpet cleaning1 award | |||
| aAFD Services5 Jan 2026 – 4 Jan 2028 · up to 4 Jan 2030Extensions: Option to extend up to 2 years | £18,800 inc. VAT | 3 Nov 2025 | Awarded |
| Lot 3 · Window Cleaning1 award | |||
| aAFD Services5 Jan 2026 – 4 Jan 2028 · up to 4 Jan 2030Extensions: Option to extend up to 2 years | £67,200 inc. VAT | 3 Nov 2025 | Awarded |
| Lot 4 · Office/Light industrial cleaning1 award | |||
| Washaway Cleaning ServicesSME5 Jan 2026 – 4 Jan 2028 · up to 4 Jan 2030Extensions: Option to extend up to 2 years | £144,000 inc. VAT | 3 Nov 2025 | Awarded |
Contracts
Contract 2 · aAFD Services
- Signed
- 10 Mar 2026
- Value
- £22,056 inc. VAT
- Period
- 11 Mar 2026 – 4 Jan 2028 · up to 4 Jan 2030 with extensions
- Status
- active
- Extensions
- Option to extend up to 2 years
Contract 3 · aAFD Services
- Signed
- 10 Mar 2026
- Value
- £63,360 inc. VAT
- Period
- 11 Mar 2026 – 4 Jan 2028 · up to 4 Jan 2030 with extensions
- Status
- active
- Extensions
- Option to extend up to 2 years
Contract 4 · aAFD Services
- Signed
- 10 Mar 2026
- Value
- £16,800 inc. VAT
- Period
- 11 Mar 2026 – 4 Jan 2028 · up to 4 Jan 2030 with extensions
- Status
- active
- Extensions
- Option to extend up to 2 years
Contract 1 · Washaway Cleaning ServicesSME
- Signed
- 9 Feb 2026
- Value
- £82,992 inc. VAT
- Period
- 10 Feb 2026 – 11 Jan 2028 · up to 4 Jan 2030 with extensions
- Status
- active
- Extensions
- Option to extend up to 2 years
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cleaning of industrial estate roofs & cladding | 2final-stage tenders · 3 at stage one | 2 | 0 | — |
| 2 · Upholstery and carpet cleaning | 6final-stage tenders · 7 at stage one | 5 | 0 | — |
| 3 · Window Cleaning | 6final-stage tenders · 8 at stage one | 5 | 0 | — |
| 4 · Office/Light industrial cleaning | 8final-stage tenders · 10 at stage one | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- AAFD SERVICES LTDAwarded supplier
- AAFD SERVICES LTDAwarded supplier
- Washaway Cleaning ServicesAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 3 more notices
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender