Official UK procurement notice
Cleaning and Caretaking Services Framework for Schools and Corporate Properties 2022
Authority: Gloucestershire County Council- (Local council)·Consortium: 2 public authorities
Re-procurement plannedCleaning and Caretaking Services Framework 2027 Preliminary Market Engagement · tender expected
What is being bought3 lots · detail below
Published requirement descriptionGloucestershire County Council (GCC) is procuring a Cleaning and Caretaking Service Framework which will cover Gloucestershire and be available for use by other public sector bodies as appropriate. This will include sites such as: Schools (47), Libraries (22), Adult & Children’s Care (14), Children’s Centres (18), Youth & Community (4), Registrars (1), Environment (3) Coroner’s Office, Shire Hall Complex (6), Corporate property (9)
In the first instance, multiple site cleaning and caretaking contracts will be let for two (2) different geographical areas. The Framework will be used to enable sites to call off a maximum of 57.3 months contracts for cleaning and caretaking services.
Scope of Services includes, but not limited to:
- Cleaning
- Deep Cleans
- Carpet Cleaning
- Hard Floor Maintenance
CPV: Caretaker services · Cleaning services
How this framework works
From the published notice- Bids received
- 10 bids on the busiest of 3 lots · 2 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Forest of Dean & GloucesterAwarded
Lot #2Stroud and South CotswoldsAwarded
The Framework Agreement in place will be for a maximum of a four (4) year period commencing 1st October 2021 and ending on 30th September 2025. Call Off contract(s) is for a maximum period 6 year period commencing 1st October 2021 and ending on 30th September 2027
Lot #3Tewkesbury, North Cotswolds and CheltenhamAwarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Forest of Dean & Gloucester | 45% | 40% | 15% | |
| 2 · Stroud and South Cotswolds | 30% | 70% | — | |
| 3 · Tewkesbury, North Cotswolds and Cheltenham | 45% | 40% | 15% |
- Price carries 40–70 points depending on the lot; most lots put it at 40 points.
- “Cleaning and Caretaking Services Framework for Schools and Corporate…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 15 Jan 2021, 08:34 GMT
- Last source update
- 24 Aug 2023, 12:43 BST
- Award evaluation window
- 6 May 2022 – …
- Authority reference
DN602820- FTS notice number
2023/S 000-024943- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028a8dFind a Tender
Publisher note: Please note that Lot 2 Stroud and South Cotswolds was awarded on the previous publication 2021/S 000-000823
How it was run
Official notice- Appointment period ends
- 6 May 2022, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 6 May 2022, 10:00 BST
Timeline
6 May 2022 → 24 Aug 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown6 May 2022, 10:00 BST
- Bids opened6 May 2022, 10:00 BST
- Notice published24 Aug 2023, 12:43 BST
Notice history
5 events · 4 releases on Find a Tender · since 7 Mar 2022- Status changed to complete7 Mar 2022, 15:42 GMT
- Buyer details updated7 Mar 2022, 15:42 GMT
- Status changed to active23 Mar 2022, 10:55 GMT
- Deadline moved to 6 May 2022, 10:00 BST23 Mar 2022, 10:55 GMT+438 days · was 22 Feb 2021, 10:00 GMT
- Status changed to complete24 Aug 2023, 12:43 BST
Routine re-releases (4)
- 2021-01: 1 release · 15 Jan 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 024943-2023-DN602820 Lot 1 Forest of Dean & Gloucester-1
- Signed
- 29 Jul 2022
- Value
- £5,450,650
- Status
- active
Contract 024943-2023-DN602820 Lot 3 Tewkesbury, North Cotswolds and Cheltenham-2
- Signed
- 29 Jul 2022
- Value
- £4,246,072
- Status
- active
Contract 006189-2022-DN519894-1
- Signed
- 16 Aug 2021
- Value
- £2,893,404
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Forest of Dean & Gloucester | 5bids | — | — | — |
| 2 · Stroud and South Cotswolds | 10bids | — | — | — |
| 3 · Tewkesbury, North Cotswolds and Cheltenham | 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
2 commercial parties on the notice- Glen Cleaning LtdFramework contractor
- Solo Service Group LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.