Find a TenderAwardedContract details notice

Published 12 Jun 2026, 18:19 BST

Official UK procurement notice

Clacton Town Hall Replacement Boilers and Building Management System

Official notice

Authority: Tendring District Council (Local council)·On behalf of: Essex County Council

WorksBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: East of England (UKH34)

Published estimate£284,000≈ £243k / year · £340,800 inc. VAT

Submissions closed 10 Jul 2026awarded 18 Aug 2026

Awarded to Olympus Mechanical Services LTD2 awards

Contract term 1 yr 2 moends 30 Oct 2027 · starts 24 Aug 2026

What is being bought

Published requirement description

Tendring District Council requires replacement boilers at Clacton Town Hall. This contract is for 2x replacement boilers (Hercules and Samson Boiler Houses), a new BMS, and 12 month rectification period.

CPV: Boilers · Heating, ventilation and air-conditioning installation work

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 yr 2 moSMEPublished value£284,000

Contract period: 24 Aug 2026 – 30 Oct 2027 (1 yr 2 mo)Value: £284,000 exc. VAT · £340,800 inc. VAT

Delivery: East of EnglandEligibility: SME eligible

44621200 Boilers 45331000 Heating, ventilation and air-conditioning installation work

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Award will be based on a Price/Quality/Social Value split of: 70% Price 20% Quality 10% Social Value

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Jun 2026, 18:19 BST
Last source update: 22 Oct 2026, 12:40 BST
Authority reference: EPP0346
FTS notice number: 2026/S 000-055930
Latest notice: Contract details notice (UK7)
Classification (CPV): BoilersHeating, ventilation and air-conditioning installation work
Delivery area: East of England (UKH34)
Official registry OCID: ocds-h6vhtk-06b47e Find a Tender

How it was run

Official notice

Run through: OPEN-UK

Supplier login requiredElectronic submission allowed

Access & registration note: Free

Submission deadline: 10 Jul 2026, 12:00 BST
Clarification deadline: 6 Jul 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

open-uk.org/opportunities/overvi… ↗

Timeline

12 Jun 2026 → 22 Oct 2026 · 5 dates

Tender notice published133 days ago
12 Jun 2026, 18:19 BST
Clarification questions by109 days ago
6 Jul 2026, 12:00 BST
Submission deadline105 days ago
10 Jul 2026, 12:00 BST
Contract starts61 days ago
24 Aug 2026, 00:00 BST
Latest notice published1 day ago
22 Oct 2026, 12:40 BST

Notice history

9 events · 6 releases on Find a Tender · since 12 Jun 2026

Tender notice published
12 Jun 2026, 18:19 BST
UK4
Tender notice published
12 Jun 2026, 18:24 BST
UK4
Contract award notice published
5 Aug 2026, 18:38 BST
UK6
Status changed to complete
5 Aug 2026, 18:38 BST
Contract signature expected
17 Aug 2026, 23:59 BST
scheduled
Procurement termination notice published
18 Aug 2026, 18:10 BST
UK12
Contract award notice published
18 Aug 2026, 18:12 BST
UK6
Contract signature expected
31 Aug 2026, 23:59 BST
scheduled
Contract details notice published
22 Oct 2026, 12:40 BST
UK7

Published amendments (1)

Updated link to opportunity: https://open-uk.org/opportunities/overview/public/4eeeb24e-fd67-4cb4-a67f-7ae779c952ab

Routine re-releases (6)

2026-08: 1 release · 5 Aug 2026
2026-06: 2 releases · 12 Jun 2026, 12 Jun 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £514,3252 awards exc. VAT

Bids received 88 from SMEs

Contracts signed 2latest 3 Sept 2026

Awarded to	Value	Date	Status
Olympus Mechanical Services LTDSME31 Aug 2026 – 6 Nov 2026	£269,799	18 Aug 2026	Awarded
Olympus Mechanical Services LTDSME24 Aug 2026 – 30 Oct 2026	£244,526	5 Aug 2026	Awarded

Contracts

Clacton Town Hall Replacement Boilers and Building Management System · Olympus Mechanical Services LTDSME
Signed
3 Sept 2026
Value
£269,799
Period
7 Sept 2026 – 16 Nov 2027
Status
active
Contract 1 · Olympus Mechanical Services LTDSME
Signed
date not published
Value
—
Period
… – 30 Oct 2027
Status
cancelled (18 Aug 2026), Bid contained alternative option that could not be accepted, new contract for specified solution will be awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8final-stage tenders	8	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

Tendring District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPWL-8775-PCGW Town Hall, Clacton-on-Sea, East of England, CO15 1SEContact email

Other public bodies

Essex County CouncilProcuring entitySupporting procurement process, Essex Procurement PartnershipGB-PPON: PWVM-4844-NRQH Chelmsford, East of EnglandContact email

Bidders & participating suppliers

1 commercial party on the notice

OLYMPUS MECHANICAL SERVICES LTDAwarded supplierGB-COH: 11920723GB-PPON: PGTW-7699-JJCZ 1 London Road, Ipswich, East of England, IP1 2HAContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender22 Oct 2026, 12:40 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Aug 2026, 18:12 BST
Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender18 Aug 2026, 18:10 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender5 Aug 2026, 18:38 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Jun 2026, 18:24 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Jun 2026, 18:19 BST