Official UK procurement notice
Provision of a Cisco Enterprise Agreement
Authority: Leicester City Council (Local council)
What is being bought
Published requirement descriptionThe Council wish to procure a Cisco Enterprise Agreement as a flexible 5-year program that will consolidate the council’s software licenses, subscriptions, and services across the Councils entire infrastructure into one contract. The aim over cost saving is to simplify the management of our estate of Cisco licences with co-terminated licenses, provides predictable pricing, and allows for growth. The Key features and benefits the council expect from a Cisco EA include:
- Simplified Management: Combines multiple licences, renewals, and support contracts into a single agreement with one, unified, co-terminated date.
- Flexibility & Growth: Includes "True Forward" terms, allowing organisations to deploy software and add users or licences immediately midterm, with payments adjusted only annually. Equally licences can be moved from one device to another.
- Cost Control: Provides predictable, fixed pricing on better EA discount rates compared to buying individual licences and built in growth allowances
- Visibility: Offers a centralised dashboard for licence management and to track and manage software usage.
- No preliminary market engagement: In accordance with the Procurement Act 2023, the Council has not undertaken pre-market engagement as this procurement relates to a straightforward enterprise agreement for standard, commercially available software. The requirement is clearly defined and concerns off-the-shelf software provided under an established licensing model within a mature and well-understood market. There is no bespoke development, technical complexity, or innovation requiring early supplier input. Pre-market engagement is discretionary under the Act and is not considered necessary where it would not materially improve competition, specification design, or value for money. In this case, undertaking such engagement would be disproportionate to the nature and scale of the requirement. The Council is therefore satisfied that proceeding without pre-market engagement is proportionate and compliant with the Procurement Act 2023.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£400,000
- Economic & financial standing
As per the Procurement Documentation
- Technical & professional ability
As per the Procurement Documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Functional: 40%
- Price: 60%
Published award criteria (2)
- Functional: As per the procurement documentation
- Price: As per the procurement documentation
- Economic & financial standing
As per the Procurement Documentation
- Technical & professional ability
As per the Procurement Documentation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 2 Mar 2026, 16:28 GMT
- Last source update
- 16 Jun 2026, 13:27 BST
- Award evaluation window
- Submission end – 14 Apr 2026
- Authority reference
1044RCCS- FTS notice number
2026/S 000-018634- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06601cFind a Tender- Contract terms summary
A draft of the Contract Cover Sheet and associated schedules is included in Appendix C. Suppliers should note that there will be no negotiations permitted on the Contract Cover Sheet (Appendix C) prior to or after the Tender submission deadline date. Suppliers are deemed to accept the Contract Cover Sheet and able to supply the terms that apply to the Cisco Enterprise Agreement as set out in this document and the Council reserves the right to reject a Tender which seeks to vary or qualify the terms of the Contract (in a manner not permitted in this document).
The potential risks include the requirement to increase the Council’s estate of licence requirements arising from:
a) impacts resulting directly from decisions taken in relation to Local Government Reorganisation, including the addition of new sites to the existing network or the assumption of responsibility for separate networks coming under Council management; and
b) changes to network design that necessitate different licence types, including those associated with alternative models of network equipment
There is also a risk that Cisco may withdraw, or make substantial changes to, its Enterprise Agreement model during the term of the Contract, resulting in the existing arrangement becoming obsolete and requiring migration to a replacement agreement or revised model.
- Risks
None
How it was run
Official notice- Submission deadline
- 27 Mar 2026, 10:00 GMT
- Clarification deadline
- 18 Mar 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Mar 2026 → 16 Jun 2026 · 8 dates- Tender notice published238 days ago2 Mar 2026, 16:28 GMT
- Clarification questions by223 days ago18 Mar 2026, 10:00 GMT
- Submission deadline214 days ago27 Mar 2026, 10:00 GMT
- Award decision expected by195 days ago14 Apr 2026, 23:59 BST
- Contract starts179 days ago1 May 2026, 00:00 BST
- Assessment summaries sent166 days ago14 May 2026, 00:00 BST
- Standstill ends153 days ago26 May 2026, 23:59 BST
- Latest notice published132 days ago16 Jun 2026, 13:27 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 Mar 2026- Tender notice published2 Mar 2026, 16:28 GMTUK4
- Contract award notice published14 May 2026, 10:12 BSTUK6
- Status changed to complete14 May 2026, 10:12 BST
- Contract signature expected26 May 2026, 23:59 BSTscheduled
- Contract details notice published16 Jun 2026, 13:27 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CDW LimitedCisco EA Agreement26 May 2026 – 25 May 2031Options: Right to decrease and increase licence counts and types within the term based on the Councils estate requirements | £211,005 | 14 May 2026 | Awarded |
Contracts
Cisco EA Agreement · CDW Limited
- Signed
- 15 Jun 2026
- Value
- £211,005
- Period
- 16 Jun 2026 – 15 Jun 2031
- Status
- active
- Options
- The right to purchase new licences ( and remove licences) throughout the term to accommodate the current Councils requirements, and if required to support LGR
No agreed KPIs: Contract less than 5 million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CDW UK Limited Awarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications As per the procurement documentation
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender