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Published 6 Jan 2022, 10:42 GMT

Official UK procurement notice

Cine Film Scanner for Archiving

Official notice

Authority: Manchester Metropolitan University (Education)

GoodsAward procedure without prior publication of a call for competition
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: North West (UKD)
Awarded value£262,457published contract · exc. VAT
Awarded 6 Jan 2022no call for competition
Awarded to DVSS Limited

What is being bought

Published requirement description

Provision of Film Scanner for the Archiving of extremely fragile and deteriorated film stock to the high standards required for archives and museum collections.

CPV: Film equipment

The lotProcurement structure

single lot · no lot value published
Lot #1The North West Film Archive (NWFA) is part of Manchester Metropolitan University's…

The North West Film Archive (NWFA) is part of Manchester Metropolitan University's Library Services and is a specialist resource dedicated to collecting and preserving the region's rich filmed history. NWFA is a member of both national and international networks of film archives and works closely with the British Film Institute. The work with film undertaken by a team of specialist professionals requires the use of very particular, archive-compatible equipment which can work with often extremely fragile and deteriorated film stock to the high standards required for archives and museum collections.

Funding has been provided by The Arts and Humanities Research Council (AHRC) Capability for Collections Fund (CapCo).

The only scanner available in the UK that fulfils these precise criteria is a MWA-Nova film scanner, as outlined below.

  1. Film Scanner features

1.1 Film Transport Mechanism

Capstanless and Sprocketless transport mechanism to avoid problems related to image warping due to film splices and physical damage of old brittle film, respectively.

1.2 Film Transport Tension

Reel to reel transfer tension as low as 0.2 Newtons.

1.3 Shrunken Film Correction and Image Stabilisation

Technology for Stabilisation and Film Shrinkage correction.

1.4 Audio Track Reading Capability

Comprehensive range of dedicated audio modules, to deal with the following film audio formats:

8mm edge track commag

9.5mm duoplay 2 channel, commag

16 mm 2 tracks sepmag

16mm edge track commag

17.5mm 2 track commag

35mm single track commag

35mm 4 track sepmag

35mm 6 track sepmag

Magnetic audio archive extension unit for magnetic audio tape with heavy vinegar degradation

16mm variable area and density, comopt

35mm variable area and density, comopt

1.5 Timeline based colour correction and audio channel balancing

Control software including timeline based post scanning processing tools

1.6 Metadata Protocol

Metadata protocol creates files with scanning parameters, perforation condition and user actions.

1.7 Multi-purpose functionality

Includes a bi-phase I/O allowing it to act as a sound follower 'slave' or as the image scanner 'master' synchronised to a sound follower.

1.8 Physical Mounting

Motorised height adjustment of working surface if required.

  1. Film Scanner features

2.1 Image Resolution

capable of scanning at 8k resolution.

2.2 High Dynamic Range

multi flash scanning for applications such as HDR image creation.

2.3 Motorised lens

motorized lens mounting for zoom, focus and panning of the image to be scanned

Delivery: North West · Manchester Metropolitan University

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Jan 2022, 10:42 GMT
Last source update
6 Jan 2022, 10:42 GMT
Authority reference
SSA020
FTS notice number
2022/S 000-000288
Classification (CPV)
Film equipment
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-0307b5 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

MMU will rely on a derogation in this case (specifically Reg .32 2 b i and ii) due to technical reasons as DVSS Ltd is the sole UK distributor of the highly specialised MWA-Nova Spinner S cine Film Scanning equipment that is able to scan fragile and deteriorated film for archiving.

Review and risk notes
Review procedure

The Public Contract Regulations 2015 provide for aggrieved parties who have. been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The. authority incorporates a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded..

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £262,4571 contract exc. VAT
Contracts signed 1latest 6 Jan 2022
Awarded toValueDateStatus
DVSS LimitedSME£262,457 †—Awarded

Contracts

  • Contract 000288-2022-SSA020-1 · DVSS LimitedSME

    Signed
    6 Jan 2022
    Value
    £262,457
    Status
    active

Contracting authority & participating public bodies

Manchester Metropolitan University

Contracting authorityEducationBody governed by public lawEducation All Saints, Grosvenor Square, MANCHESTER, North West, M156BHContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • DVSS LtdAwarded supplier Reading, South East, RG6 3AY

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.