Official UK procurement notice
Churchill Court Total Facilities Management
Authority: London Borough of Bromley (Local council)
What is being bought
Published requirement descriptionThe council has awarded a contract for Total Facilities Management Services at our Civic Centre at Churchill Court in Bromley. The Civic centre provides accommodation for 1600 members of staff and a number of third-party commercial tenants who occupy various parts of Phases 1, 2, 3 and 4 to which the Council are landlord.
The service is to include but not limited to:
Hard Facilities Management
Statutory compliance, planned maintenance and reactive repairs of building fabric, services & external areas.
Soft Facilities Management
Statutory compliance, Cleaning, waste management, washroom services, window cleaning, pest control, security and reception management.
Account Management
Day to day client management and reporting, planned maintenance scheduling, help desk, CAFM and site engineers.
CPV: Building and facilities management services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£27,000,000
- Technical & professional ability
Bidders must have SFG20 Membership
Bidders must be committed to the use of National Schedule of Rates for the purposes of agreeing cost of repairs and hold or commit to obtaining Silver Licence to MTC QS prior to the contract start date.
Bidders must confirm and evidence they are registered on the Data Protection Public Register (ICO).
Bidders must confirm their compliance with ISO 45001 Health and Safety management standard and you are registered as a Safe Contractor, or similar, with a SSIP Health and Safety accreditation scheme.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 1 - Knowledge and Experience 20% 2 - Contract Management 30% 3.1 - Service Delivery - PPM 10% 3.2 - Service Delivery - Repairs 10% 3.3 - Service Delivery - Helpdesk 10% 4 - Risk Management and Mitigation Strategy 15% 5 - Social Value 5%
- Price
- Technical & professional ability
Bidders must have SFG20 Membership
Bidders must be committed to the use of National Schedule of Rates for the purposes of agreeing cost of repairs and hold or commit to obtaining Silver Licence to MTC QS prior to the contract start date.
Bidders must confirm and evidence they are registered on the Data Protection Public Register (ICO).
Bidders must confirm their compliance with ISO 45001 Health and Safety management standard and you are registered as a Safe Contractor, or similar, with a SSIP Health and Safety accreditation scheme.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 May 2025, 17:11 BST
- Last source update
- 18 May 2026, 09:03 BST
- Award evaluation window
- Submission end – 16 Oct 2025
- Authority reference
DN773877- FTS notice number
2025/S 000-034498- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050e37Find a Tender
- Risks
Sections of the current building are unoccupied, these may, during the contract become live, for use either by the Council or a leased to a 3rd party.
The Council may undertake internal re-structuring during the lifetime of this contract, which may include some outsourcing. Options for this have been included within the tender pack, but as yet this is a known, known risk.
Any unknown risk, as yet to be establish may require an alteration by CCN to this arrangement, including but not limited to staff restructuring or reallocation of building use.
How it was run
Official notice- Submission deadline
- 18 Jul 2025, 12:00 BST
- Clarification deadline
- 11 Jul 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted through www.londontenders.org ↗
Timeline
7 May 2025 → 18 May 2026 · 11 dates- Planning notice published7 May 2025, 17:11 BST
- Market engagement21 May 2025, 23:59 BST
Potential Bidders are invited to a Meet The Buyer Event at the Council's offices on the 22nd or 23rd May. The Council will hold a Meet the Buyer Event to enable interested parties to come to site for a short presentation, time for questions and then a short tour of areas of the site. During the tender, the Council will offer further, full site visits.
The events are detailed below:
Thursday 22nd May 2025, 2.30pm - 4.30pm
or
Friday 23rd May 2025, 9.30am - 11.30am
Location: Council Chamber. Bromley Civic Centre, Churchill Court, 2 Westmoreland Road, Bromley. Kent. BR1 1AS
Bidders will need to complete the forms attached to the Expression of Interest event within www.londontenders.org ↗
Bidders also have the option to respond and express an interest in the tender without attending either supplier day.
- Next notice expected6 Jun 2025, 23:59 BST
- Tender notice published23 Jun 2025, 16:32 BST
- Clarification questions by11 Jul 2025, 12:00 BST
- Submission deadline18 Jul 2025, 12:00 BST
- Award decision expected by372 days ago16 Oct 2025, 23:59 BST
- Assessment summaries sent354 days ago4 Nov 2025
- Standstill ends344 days ago13 Nov 2025, 23:59 GMT
- Contract starts206 days ago1 Apr 2026, 00:00 BST
- Latest notice published158 days ago18 May 2026, 09:03 BST
Notice history
11 events · 5 releases on Find a Tender · since 7 May 2025- Preliminary market engagement notice published7 May 2025, 17:11 BSTUK2
- Pipeline notice published22 May 2025, 10:07 BSTUK1
- Status changed to planned22 May 2025, 10:07 BST
- Tender notice published23 Jun 2025, 16:32 BSTUK4
- Status changed to active23 Jun 2025, 16:32 BST
- Procurement method changed23 Jun 2025, 16:32 BST
- Deadline published: 18 Jul 2025, 12:00 BST23 Jun 2025, 16:32 BST
- Contract award notice published4 Nov 2025, 11:55 GMTUK6
- Status changed to complete4 Nov 2025, 11:55 GMT
- Contract signature expected17 Nov 2025, 23:59 GMTscheduled
- Contract details notice published18 May 2026, 09:03 BSTUK7
Routine re-releases (5)
- 2025-05: 2 releases · 7 May 2025, 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ascot Services Uk LimitedSME1 Apr 2026 – 31 Mar 2036 · up to 1 Apr 2041Extensions: A formal extension option of five years on the same terms. | £31,402,095 | 15 Oct 2025 | Awarded |
Contracts
Contract 1 · Ascot Services Uk LimitedSME
- Signed
- 8 Apr 2026
- Value
- £31,402,095
- Period
- 8 Apr 2026 – 31 Mar 2036 · up to 1 Apr 2041 with extensions
- Status
- active
- Extensions
- A formal extension option of five years on the same terms.
3 agreed KPIs: Emergency Requests Rectified · Ensure all statutory compliance, testing and certification carried out in line with Regulatory requirements · Ensure there is no reactive breach to security
- Emergency Requests Rectified, 100% compliance with all emergency requests rectified within 4 hours.
- Ensure all statutory compliance, testing and certification carried out in line with Regulatory requirements, 100% of all statutory PPMs both Hard and Soft to be carried out in line with defined programme.
- Ensure there is no reactive breach to security, Ensure that access to the Premises is limited to authorised persons, that all visitors are logged into the system and have an appropriate pass. Response to emergency alarms and incidents in adherence to assignment instructions.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 9 at stage one | 2 | 0 | — |
Who bid
- wonASCOT SERVICES UK LIMITEDSME · North West England
- did not winBAM FM LIMITED · Scotland
- did not winCBRE Managed Services · Greater London
- did not winCONISTON FM LTDSME · South East England
- did not winGROSVENOR FACILITIES MANAGEMENT LIMITED · Yorkshire and the Humber
- did not winPARETO FACILITIES MANAGEMENT LIMITED · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
6 commercial parties on the notice · 1 awarded- ASCOT SERVICES UK LIMITEDAwarded supplier
- BAM FM LIMITEDBidder / tenderer
- CBRE Managed ServicesBidder / tenderer
- CONISTON FM LTDBidder / tenderer
- GROSVENOR FACILITIES MANAGEMENT LIMITEDBidder / tenderer
- PARETO FACILITIES MANAGEMENT LIMITEDBidder / tenderer
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender