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Find a TenderAwardedContract details notice
Published 20 Jun 2025, 11:16 BST

Official UK procurement notice

Christmas Market Design and Decoration

Official notice

Authority: Newcastle City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: North East (UKC2)
Published estimate£40,000£48,000 inc. VAT1.3% below published estimate
Submissions closed 21 Jul 2025awarded 9 Sept 2025
Awarded to HLG LEISURE & EVENTS LTD
Contract term 6 moends 31 Jan 2026 · starts 1 Aug 2025

What is being bought

Published requirement description

Provision of the aesthetic design and decoration of the 2025 Newcastle Christmas market.

CPV: Event services

The lotProcurement structure

single lot · value published
Lot #1Awarded 6 moSMEVCSEPublished value£40,000
Contract period: 1 Aug 2025 – 31 Jan 2026 (6 mo)Value: £40,000 exc. VAT · £48,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Full Award Criteria to be provided in documentation at www.open-uk.org

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Jun 2025, 11:16 BST
Last source update
3 Oct 2025, 16:47 BST
FTS notice number
2025/S 000-033998
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event services
Delivery area
North East (UKC2)
Official registry OCID
ocds-h6vhtk-0550bb Find a Tender

How it was run

Official notice
Submission deadline
21 Jul 2025, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.open-uk.org ↗

Timeline

20 Jun 2025 → 3 Oct 2025 · 4 dates
  1. Tender notice published
    20 Jun 2025, 11:16 BST
  2. Submission deadline
    21 Jul 2025, 12:00 BST
  3. Contract starts
    1 Aug 2025, 00:00 BST
  4. Latest notice published388 days ago
    3 Oct 2025, 16:47 BST

Notice history

7 events · 4 releases on Find a Tender · since 20 Jun 2025
  1. Tender notice published
    20 Jun 2025, 11:16 BST
    UK4
  2. Tender notice published
    20 Jun 2025, 11:35 BST
    UK4
  3. Deadline moved to 21 Jul 2025, 12:00 BST
    20 Jun 2025, 11:35 BST
    +10 days · was 11 Jul 2025, 23:59 BST
  4. Contract award notice published
    19 Sept 2025, 13:08 BST
    UK6
  5. Status changed to complete
    19 Sept 2025, 13:08 BST
  6. Contract signature expected
    1 Oct 2025, 23:59 BST
    scheduled
  7. Contract details notice published
    3 Oct 2025, 16:47 BST
    UK7
Published amendments (1)

Submission deadline corrected to 21st July 2025, at 12:00 (noon)

Routine re-releases (4)
  • 2025-06: 1 release · 20 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £39,5001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 1 Oct 2025
Awarded toValueDateStatus
HLG LEISURE & EVENTS LTDSME1 Nov 2025 – 30 Jan 2026£39,5009 Sept 2025Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • HLG LEISURE & EVENTS LTDAwarded supplier CANE HOUSE TUNDRY WAY, BLAYDON UPON TYNE, North East, NE21 5SJContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specifications

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender