Official UK procurement notice
Christmas lights for South Kesteven District Council
Authority: South Kesteven District Council (Local council)·On behalf of: Rutland County Council
What is being bought
Published requirement descriptionThe Council has historically provided Christmas lighting displays across key streets and public areas in Grantham. For the past 3 years, the Council has employed a private contractor to provide festive lighting across the town centre and key locations annually, to encourage footfall, support local businesses, and create a festive atmosphere for residents and visitors.
As we are now in the final year of our contract, we are reviewing our approach and exploring the market to assess innovation, cost-effectiveness, and service delivery options. The contract is being tendered to ensure the delivery of high-quality, sustainable, and visually appealing festive lighting, aligned with the Council's wider objectives of supporting town centre regeneration, increasing footfall, and reducing environmental impact.
- The authority expects to re-tender this requirement around 7 Oct 2030, 23:59 BST.
CPV: Commissioning of public lighting installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality 60% Broken down as follows: Question 1 8% Question 2 10% Question 3 8% Question 4 8% Question 5 10% Question 6 8% Question 7 8%
- Price: Price 40%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 7 Oct 2030
- First published
- 13 Oct 2025, 09:39 BST
- Last source update
- 19 Mar 2026, 12:04 GMT
- Award evaluation window
- Submission end – 15 Dec 2025
- Authority reference
SKDC-1591- FTS notice number
2025/S 000-064570- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05add7Find a Tender
How it was run
Official notice- Submission deadline
- 24 Nov 2025, 12:00 GMT
- Clarification deadline
- 17 Nov 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Oct 2025 → 19 Mar 2026 · 8 dates- Tender notice published374 days ago13 Oct 2025, 09:39 BST
- Clarification questions by339 days ago17 Nov 2025, 17:00 GMT
- Submission deadline332 days ago24 Nov 2025, 12:00 GMT
- Award decision expected by310 days ago15 Dec 2025, 23:59 GMT
- Assessment summaries sent290 days ago5 Jan 2026
- Standstill ends280 days ago14 Jan 2026, 23:59 GMT
- Contract starts237 days ago27 Feb 2026
- Latest notice published217 days ago19 Mar 2026, 12:04 GMT
Notice history
5 events · 3 releases on Find a Tender · since 13 Oct 2025- Tender notice published13 Oct 2025, 09:39 BSTUK4
- Contract award notice published5 Jan 2026, 13:34 GMTUK6
- Status changed to complete5 Jan 2026, 13:34 GMT
- Contract signature expected19 Jan 2026, 23:59 GMTscheduled
- Contract details notice published19 Mar 2026, 12:04 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gala Lights LTDSME2 Feb 2026 – 2 Feb 2029 · up to 3 Feb 2031Extensions: 2 year extension subject to satisfactory delivery | £275,476 inc. VAT | 5 Jan 2026 | Awarded |
Contracts
Contract 1 · Gala Lights LTDSME
- Signed
- 2 Feb 2026
- Value
- £275,476 inc. VAT
- Period
- 2 Feb 2026 – 2 Feb 2029 · up to 3 Feb 2031 with extensions
- Status
- active
- Extensions
- Subject to internal approval
No agreed KPIs: Below the required thresholds
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Rutland County CouncilBeneficiary authority
- Welland ProcurementProcess contact pointProcuring entityBuyer
Bidders & participating suppliers
1 commercial party on the notice- Gala Lights LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Opportunity is listed under South Kesteven District Council
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender