Official UK procurement notice
CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH
Authority: Royal Botanic Garden Edinburgh
What is being bought
Published requirement descriptionRBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1The event production, promotion and management company will deliver all aspects of the…AwardedPublished value£7,000,000
The event production, promotion and management company will deliver all aspects of the creative design, installation and management of the event including ticketing and marketing under a concessionaire contract.
The management company, its artist(s) and installation team will be required to work collaboratively with RBGE and it will be the responsibility of the successful Concessionaire to deliver a high profile, professional, safe, quality event experience for RBGE visitors
They will be responsible, in agreement with RBGE, for delivering all aspects of the event including:
Working in close partnership with RBGE to develop and agree any event theme and related concepts that highlight and raise awareness of some of RBGE’s key messages. This collaboration and agreement will extend to the work of the creative and installation teams.
Collaborating with RBGE and its Representatives to agree on the trail route in the Garden and to develop and agree on a site plan, installation locations, route and full events schedule.
Working in partnership with RBGE to agree event planning, programming, production and marketing. Ensuring any aspects of the event that impact on the Garden, our visitors, neighbours, stakeholders and RBGE’s reputation are suitably and timeously addressed.
Provision and management of all ticketing arrangements including sales, refunds and on site arrangements and pricing in agreement with RBGE.
All marketing and promotion of the event including press relations and securing sponsorship opportunities.
Procurement and management of all necessary contractors, including, for example, the creative and production teams, suppliers, security staff and any other sub-contractors and materials. Staff are expected to sign up to the RBGE subcontractor safe guarding policy
Organising all logistical and operational matters for the event, including the management and application of health and safety measures and ensuring compliance with RBGE’s standards of environmental protection and any relevant policies. Additional information: Contract Length is for 7 Years in Total (84 Months). Broken into Initial 4 Year (48 Months) period. An Initial 2 Year (24 Months) Extension and Final 1 Year (12 Months) Extension
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Implementation and Exit Plans
- Service Delivery
- Key Personnel
- Performance Management
- Sustainable Procurement
- Data Management and Processing
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure with prior publication of a call for competition
- Legal basis
- CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Sept 2022, 14:39 BST
- Last source update
- 5 Apr 2023, 11:45 BST
- Authority reference
RBGE 2022 301- FTS notice number
2023/S 000-009930- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0364ddFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:728366)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 19 Oct 2022, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
19 Oct 2022 → 5 Apr 2023 · 2 dates- Submission deadline19 Oct 2022, 15:00 BST
- Notice published5 Apr 2023, 11:45 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Apr 2023, 11:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Raymond Gubbay Ltd | £10,700,000 † | — | Awarded |
Contracts
Contract 009930-2023-1 · Raymond Gubbay Ltd
- Signed
- 3 Apr 2023
- Value
- £10,700,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The event production, promotion and management company will deliver all aspects of the… | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| Whole notice | — | — | — | £7,800,000 – £10,700,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Raymond Gubbay Ltd T/A Sony MusicAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria