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Official procurement procedure

CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH

Event services
Scotland (UKM75)
Published value
£7,000,000
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Royal Botanic Garden Edinburgh: "CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH". Published status: complete. Published value: £7,000,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityRoyal Botanic Garden EdinburghScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£7,000,000
Bidder Intelligence · Authority Profile: Royal Botanic Garden Edinburgh
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Royal Botanic Garden Edinburgh. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.5Bids / Report
66.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 6 active published awards; 6 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityRoyal Botanic Garden Edinburgh
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published5 Apr 2023, 11:45 BST
Last source update5 Apr 2023, 11:45 BST
Recurring procurementNot published
ClassificationEvent services
Delivery area
Scotland (UKM75)
OCIDocds-h6vhtk-0364dd
What is being bought
RBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.
What changed
From the official release history
  1. Status changed to complete
    5 Apr 2023, 11:45 BST
  2. Official notice release published
    5 Apr 2023, 11:45 BST
  3. Submission deadline changed to published date
    5 Apr 2023, 11:45 BST
  4. Published value updated to £7,000,000
    1 Sept 2022, 14:39 BST
  5. Status changed to active
    1 Sept 2022, 14:39 BST
  6. Official notice release published
    1 Sept 2022, 14:39 BST
  7. Submission deadline changed to 19 Oct 2022, 15:00 BST
    1 Sept 2022, 14:39 BST
  8. Buyer information updated
    1 Sept 2022, 14:39 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The event production, promotion and management company will deliver all aspects of the creative design, installation and management of the event including ticketing and marketing under a concessionaire contract. The management company, its artist(s) and installation team will be required to work collaboratively with RBGE and it will be the responsibility of the successful Concessionaire to deliver a high profile, professional, safe, quality event experience for RBGE visitors They will be responsible, in agreement with RBGE, for delivering all aspects of the event including: Working in close partnership with RBGE to develop and agree any event theme and related concepts that highlight and raise awareness of some of RBGE’s key messages. This collaboration and agreement will extend to the work of the creative and installation teams. Collaborating with RBGE and its Representatives to agree on the trail route in the Garden and to develop and agree on a site plan, installation locations, route and full events schedule. Working in partnership with RBGE to agree event planning, programming, production and marketing. Ensuring any aspects of the event that impact on the Garden, our visitors, neighbours, stakeholders and RBGE’s reputation are suitably and timeously addressed. Provision and management of all ticketing arrangements including sales, refunds and on site arrangements and pricing in agreement with RBGE. All marketing and promotion of the event including press relations and securing sponsorship opportunities. Procurement and management of all necessary contractors, including, for example, the creative and production teams, suppliers, security staff and any other sub-contractors and materials. Staff are expected to sign up to the RBGE subcontractor safe guarding policy Organising all logistical and operational matters for the event, including the management and application of health and safety measures and ensuring compliance with RBGE’s standards of environmental protection and any relevant policies. Additional information: Contract Length is for 7 Years in Total (84 Months). Broken into Initial 4 Year (48 Months) period. An Initial 2 Year (24 Months) Extension and Final 1 Year (12 Months) Extension
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    5 Apr 2023, 11:45 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 3 Apr 2023, 00:00 BST · £10,700,000
Commercial outcome and competition
Awards
Raymond Gubbay Ltd T/A Sony Music
Not published · Not published · active
Contracts
Contract
£10,700,000 · signed 3 Apr 2023, 00:00 BST · active
Bid statistics
highestValidBidValue: 10700000
lowestValidBidValue: 7800000
bids: 3 (lot 1)
electronicBids: 3 (lot 1)
foreignBidsFromEU: 3 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 2 (lot 1)
Buyer and organisations in this procedure

Royal Botanic Garden Edinburgh

Contracting authority GB-FTS-45270
View buyer profile

  • Royal Botanic Garden Edinburgh
    buyer

    20a Inverleith Row, Edinburgh, UKM, EH3 5LR
    supplychain@rbge.org.uk
    +44 1312482909

  • Edinburgh Sheriff Court
    reviewBody

    27 Chambers Street, Edinburgh, EH1 1LB

  • Raymond Gubbay Ltd T/A Sony Music
    supplier

    6th Floor, 2 Canal Street, London, UKI, N1C 4DB
    +44 7585448951
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published