Official UK procurement notice
Children’s Advocacy and Independent Visitors Service
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of statutory, Children’s Advocacy and Independent Visitor Services.
Project Description
The Council is seeking to award a single supplier, with a contract to provide CHILDREN’S Advocacy and Independent Visitor services (1200 advocacy hours and maintaining 18 IV relationships at any-one time). This requirement will not be divided into ‘Lots’. TUPE does apply.
Swindon Borough Council is seeking to commission a Children’s Advocacy and Independent Visitor Service to support children and young people to have their voices heard, understand their rights, and meaningfully participate in decisions that affect their lives.
Children’s Advocacy is a rights-based service that places the voice, wishes and feelings of the child or young person at the centre of decision-making. The service provides independent support to help children and young people understand their rights, navigate complex systems, raise concerns or complaints, and communicate what matters to them. Advocates work alongside children and young people to ensure their views are heard and represented within statutory and non-statutory processes.
Independent Visitors provide Children We Care For (Children Looked After) with access to an independent, trained volunteer who develops a consistent, long-term and trusted relationship with them. Independent Visitors offer support, guidance and positive experiences outside of the child’s care arrangements, helping to promote confidence, resilience, wellbeing and a sense of belonging.
The initial contract term will be for 36 months with an option to extend for a further 24 months in 12-month increments (2 periods of 12 months) for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is £359,100 across the initial 3-year contract term and £598,500 across the potential total 5-year contract term.
- How the procedure runs: Conditions of Participation return date 25/09/2026 (1700 hrs UK Local Time). The issue of the Invitation to Tender is anticipated for 09/10/2026.
CPV: Guidance and counselling services · Guidance services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£598,500
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Service Delivery Model (Advocacy): 20%
- Mobilisation and Open Cases: 15%
- Service Delivery Model (Independent Visitors): 10%
- Awareness and Promotion: 10%
- Collaborative Working: 5%
- Price: 30%
- SBC Social Value Question: 10%
Published award criteria (7)
- Price
- Service Delivery Model (Advocacy)
- Mobilisation and Open Cases
- Service Delivery Model (Independent Visitors)
- SBC Social Value Question
- Awareness and Promotion
- Collaborative Working
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Apr 2026, 12:35 BST
- Last source update
- 4 Sept 2026, 11:54 BST
- Award evaluation window
- Submission end – 9 Oct 2026
- Authority reference
DN828399- FTS notice number
2026/S 000-083846- Accelerated
- Light touch contract
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068987Find a Tender
- How it runs
Conditions of Participation return date 25/09/2026 (1700 hrs UK Local Time).
The issue of the Invitation to Tender is anticipated for 09/10/2026.
How it was run
Official notice- Requests to participate (first stage)
- 25 Sept 2026, 17:00 BST
- Submission deadline
- 25 Sept 2026, 17:00 BST
- Clarification deadline
- 18 Sept 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the tender documents the authority is providing the documents in the attachment area of the ProContract etender portal at www.supplyingthesouthwest.org.uk ↗.
In order to access amendable versions of the documents and to submit a response, suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk ↗, then register an interest before obtaining access and download the Word and Excel format documents for completion and submission.
Timeline
23 Apr 2026 → 1 Apr 2027 · 7 dates- Planning notice published186 days ago23 Apr 2026, 12:35 BST
- Market engagement164 days ago15 May 2026, 23:59 BST
Engagement Process Description
DN814029
To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the Preliminary Market Engagement documents.
Responses to the Preliminary Market Engagement Questionnaire are required to be submitted no later than 15th May 2026, 17:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
- Tender notice published52 days ago4 Sept 2026, 11:54 BST
- Clarification questions by38 days ago18 Sept 2026, 12:00 BST
- Submission deadline31 days ago25 Sept 2026, 17:00 BST
- Award decision expected by17 days ago9 Oct 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 156 days1 Apr 2027, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 23 Apr 2026- Preliminary market engagement notice published23 Apr 2026, 12:35 BSTUK2
- Tender notice published4 Sept 2026, 11:54 BSTUK4
- Published value updated to £598,5004 Sept 2026, 11:54 BSTwas £575,000
- Status changed to active4 Sept 2026, 11:54 BST
- Procurement method changed4 Sept 2026, 11:54 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender