Find a TenderClosedTender notice
Published 23 Apr 2026, 12:35 BST

Official UK procurement notice

Children’s Advocacy and Independent Visitors Service

Official notice

Authority: Swindon Borough Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeAccelerated
Published estimate£598,500≈ £200k / year · £718,200 inc. VAT · 1 value update
Submissions closed 25 Sept 2026
Contract term 3 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of statutory, Children’s Advocacy and Independent Visitor Services.

Project Description

The Council is seeking to award a single supplier, with a contract to provide CHILDREN’S Advocacy and Independent Visitor services (1200 advocacy hours and maintaining 18 IV relationships at any-one time). This requirement will not be divided into ‘Lots’. TUPE does apply.

Swindon Borough Council is seeking to commission a Children’s Advocacy and Independent Visitor Service to support children and young people to have their voices heard, understand their rights, and meaningfully participate in decisions that affect their lives.

Children’s Advocacy is a rights-based service that places the voice, wishes and feelings of the child or young person at the centre of decision-making. The service provides independent support to help children and young people understand their rights, navigate complex systems, raise concerns or complaints, and communicate what matters to them. Advocates work alongside children and young people to ensure their views are heard and represented within statutory and non-statutory processes.

Independent Visitors provide Children We Care For (Children Looked After) with access to an independent, trained volunteer who develops a consistent, long-term and trusted relationship with them. Independent Visitors offer support, guidance and positive experiences outside of the child’s care arrangements, helping to promote confidence, resilience, wellbeing and a sense of belonging.

The initial contract term will be for 36 months with an option to extend for a further 24 months in 12-month increments (2 periods of 12 months) for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is £359,100 across the initial 3-year contract term and £598,500 across the potential total 5-year contract term.

  • How the procedure runs: Conditions of Participation return date 25/09/2026 (1700 hrs UK Local Time). The issue of the Invitation to Tender is anticipated for 09/10/2026.

CPV: Guidance and counselling services · Guidance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£598,500
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £598,500 exc. VAT · £718,200 inc. VAT
Delivery: South West
Extensions: The option to extend for a maximum of 24 months shall be in 12-month increments (2 periods of 12 months).

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (7)
  • Service Delivery Model (Advocacy): 20%
  • Mobilisation and Open Cases: 15%
  • Service Delivery Model (Independent Visitors): 10%
  • Awareness and Promotion: 10%
  • Collaborative Working: 5%
  • Price: 30%
  • SBC Social Value Question: 10%
Published award criteria (7)
  • Price
  • Service Delivery Model (Advocacy)
  • Mobilisation and Open Cases
  • Service Delivery Model (Independent Visitors)
  • SBC Social Value Question
  • Awareness and Promotion
  • Collaborative Working
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Apr 2026, 12:35 BST
Last source update
4 Sept 2026, 11:54 BST
Award evaluation window
Submission end – 9 Oct 2026
Authority reference
DN828399
FTS notice number
2026/S 000-083846
Accelerated
Light touch contract
Latest notice
Tender notice (UK4)
Classification (CPV)
Guidance and counselling servicesGuidance services
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-068987 Find a Tender
How it runs

Conditions of Participation return date 25/09/2026 (1700 hrs UK Local Time).

The issue of the Invitation to Tender is anticipated for 09/10/2026.

How it was run

Official notice
Requests to participate (first stage)
25 Sept 2026, 17:00 BST
Submission deadline
25 Sept 2026, 17:00 BST
Clarification deadline
18 Sept 2026, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

In order to provide unrestricted, full, direct and free of charge access to the tender documents the authority is providing the documents in the attachment area of the ProContract etender portal at www.supplyingthesouthwest.org.uk ↗.

In order to access amendable versions of the documents and to submit a response, suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk ↗, then register an interest before obtaining access and download the Word and Excel format documents for completion and submission.

Timeline

23 Apr 2026 → 1 Apr 2027 · 7 dates
  1. Planning notice published186 days ago
    23 Apr 2026, 12:35 BST
  2. Market engagement164 days ago
    15 May 2026, 23:59 BST

    Engagement Process Description

    DN814029

    To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the Preliminary Market Engagement documents.

    Responses to the Preliminary Market Engagement Questionnaire are required to be submitted no later than 15th May 2026, 17:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗

  3. Tender notice published52 days ago
    4 Sept 2026, 11:54 BST
  4. Clarification questions by38 days ago
    18 Sept 2026, 12:00 BST
  5. Submission deadline31 days ago
    25 Sept 2026, 17:00 BST
  6. Award decision expected by17 days ago
    9 Oct 2026, 23:59 BST
  7. Today
    26 Oct 2026
  8. Contract startsin 156 days
    1 Apr 2027, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 23 Apr 2026
  1. Preliminary market engagement notice published
    23 Apr 2026, 12:35 BST
    UK2
  2. Tender notice published
    4 Sept 2026, 11:54 BST
    UK4
  3. Published value updated to £598,500
    4 Sept 2026, 11:54 BST
    was £575,000
  4. Status changed to active
    4 Sept 2026, 11:54 BST
  5. Procurement method changed
    4 Sept 2026, 11:54 BST

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNPT-6195-XDWV Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure