Official UK procurement notice
Chemical Disinfection and Inspection of Water Systems at Keele University
Authority: University of Keele (Charity / VCSE)
What is being bought
Published requirement descriptionTenders are invited from interested parties for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University in accordance with the Tender Specification Documents in Section 2 of the Invitation to Tender (ITT).
The Tender Specification Documents are listed in Section 2 of the ITT and are attached as separate documents.
The services required are fully described in the Tender Specification Documents.
All Tenderers are required to submit a compliant tender response in accordance with the tender requirements as set out in the Tender Specification Documents.
All tender responses will be subject to the Tender Evaluation Methodology as set out in the ITT.
Main reasons for the decision not to sub-divide the contract into lots: Given the need for one Service Provider to co-ordinate the delivery of all of the services required, the contract has not been subdivided into lots.
CPV: Technical inspection services
The lotProcurement structure
single lot · value publishedLot #1The contract will run for a period of three years from 1st August 2025 to 31st July…AwardedRenewalPublished value£1,000,000
The contract will run for a period of three years from 1st August 2025 to 31st July 2028 with options to extend for two further periods of one year each until 31st July 2030. The decision of whether to take up the extension options will be down to the absolute discretion of the University.
The estimated total value of the contract over the 3+1+1 years contract period is £1 million excluding VAT.
In order to assist Tenderers in preparing their tender submission, the University will be holding a collective site visit with all potential Tenderers on Wednesday 14th May 2025 to allow Tenderers to get an appreciation of the size and scale of the campus.
It is a mandatory requirement that all Tenderers attend the site visit. Tenderers should note that the University is not in a position to offer any alternative dates.
The site visit is not part of the scoring assessment and is offered to Tenderers by way of informing their Tender responses only.
This Selection Questionnaire ("SQ") is issued with a draft Invitation to Tender ("ITT") document as part of this procurement procedure's suite of procurement documents for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University.
Interested parties are required to complete the Selection Questionnaire (SQ) and return this before the SQ deadline.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Approach and Methodology for the delivery of the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University: 200 marks
- Relevant Experience, Expertise / Skill Sets and Qualifications of key named individuals assigned to performing the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University: 200 marks
- Risk Management: 150 marks
- Legislation, Testing and Water Quality: 150 marks
- Price: 300 marks
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 17 Feb 2025, 19:36 GMT
- Last source update
- 24 Oct 2025, 17:50 BST
- Authority reference
KU/691/DP/AW/2024- FTS notice number
2025/S 000-068356- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e302Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The conditions for performance of the contract and technical specifications are as stated in the procurement documents.
- Review procedure
Any review proceedings should be promptly brought to the attention of the Chief Financial Officer of the University at the address provided above and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015').
Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the University will incorporate a minimum 10-calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
How it was run
Official notice- Submission deadline
- 21 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
21 Mar 2025 → 24 Oct 2025 · 4 dates- Submission deadline21 Mar 2025, 12:00 GMT
- Invitations to tender expected30 Apr 2025, 00:00 BST
- Contract starts1 Aug 2025, 00:00 BST
- Notice published367 days ago24 Oct 2025, 17:50 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Oct 2025, 17:50 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Total Environmental Compliance LtdSME | £526,997 † | — | Awarded |
Contracts
Chemical Disinfection and Inspection of Water Systems at Keele University · Total Environmental Compliance LtdSME
- Signed
- 1 Aug 2025
- Value
- £526,997
- Period
- … – 31 Jul 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- Total Environmental Compliance LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria